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040  Cataloging Source (NR)

Input Standards

Mandatory/Mandatory
1st Indicator  Undefined
blank character Undefined
2nd Indicator  Undefined
blank character Undefined
Subfields (R=Repeatable  NR=Nonrepeatable) Input Standards
ǂa Original cataloging agency (NR) Required if applicable/Required if applicable
ǂb Language of cataloging (NR) Required if applicable/Required if applicable
ǂc Transcribing agency (NR) System supplied/System supplied
ǂd Modifying agency (R) System supplied/System supplied
ǂe Description conventions (R) Required if applicable/Required if applicable

Definition

The OCLC symbol, the MARC organization code, or the name of the organization(s) that created the original record, assigned MARC content designation, transcribed the record into machine-readable form, and/or modified an existing MARC record. For details on specific symbols and codes, see Directory of OCLC Libraries (http://www.oclc.org/contacts/libraries.en.html), MARC Code List for Organizations (http://www.loc.gov/marc/organizations/orgshome.html), which also includes links to Canadian, United Kingdom, and German MARC Organization Code lists, or Symbols and Interlibrary Loan Policies in Canada (http://www.collectionscanada.gc.ca/illcandir-bin/illsear/1=0/c=1).

Field 040 may also contain data that identify the descriptive cataloging rules and language of cataloging used to create the record.

Guidelines

Historically in WorldCat the absence of subfield ǂb in field 040 has indicated that English is the language of cataloging. OCLC now prefers always coding this element.

Note: The preferred order of 040 subfields is: ǂa, ǂb, ǂe, ǂc, ǂd.

Field 040 and Srce

Field 040 has a logical relationship to the fixed-field element Srce. When you validate a record, the system checks information in Srce and field 040 subfield ǂa to ensure a logically correct combination of data. The system checks for the following combinations of data in Srce and field 040 subfield ǂa:

Srce Field 040 subfield ǂa
c Text other than DLC
d Text other than DLC
u No data in subfield ǂa

If the system finds an incorrect combination, it displays an error message. Correct the error and validate the record.

Editing and replacing master records

Each time you edit a record and produce or update without replacing, the system verifies that your OCLC symbol is the last subfield ǂd in field 040. If it is not, the system supplies subfield ǂd and your symbol. It will display for that editing session, but it is not retained in the master record. However, it is retained in archive records, institution records, exported records, and OCLC-MARC records.

If institution A edits a record input by institution B, and then updates, the system supplies the symbol for institution A in the last subfield ǂd in field 040. If the record is then reformatted, the system displays the symbol and institution A's changes. The symbol and institution A's changes are not added to the master record.

If institution A edits a record input by institution B, and then replaces the master record, the changes and symbol for institution A are added to the master record. Do not attempt to replace a master record after editing and updating in the same session.

The system also replaces the master record and adds subfield ǂd when:

  • OCLC changes master records manually or programatically.
  • Participants of cooperative programs such as BIBCO, CONSER, Enhance, etc., upgrade and change records.
  • Member institutions upgrade minimal-level cataloging, make changes as part of the Expert Community, or perform database enrichment, including the addition of call numbers and subject headings to records.

If the modifying institution's symbol is already the last symbol in field 040 subfield ǂd, the system does not repeat the subfield ǂd.

Original cataloging

If you are inputting original cataloging on a workform or new record, enter blank, c, or d in Srce. OCLC users at authorized national bibliographic agencies enter blank. BIBCO and CONSER participants, except for those at authorized national bibliographic agencies, enter c on records created as part of those programs. In all other cases, enter d.

Data entered manually in field 040 subfield ǂa must be entered exactly, including upper- or lowercase letters. If a symbol is entered manually, the system does not uppercase any letters entered as lowercase. The one exception is the symbol DLC that represents the Library of Congress if that is the only data entered in subfield ǂa.

Input of cataloging copy

Generally, transcribe cataloging copy exactly as found in the original source. However, you may make some modifications to accommodate online cataloging and/or to modernize old cataloging. If you make a change, you should enter your OCLC symbol in subfield ǂd.

LC copy, LC cataloging

If you are entering LC copy or any other LC cataloging, enter blank in Srce and DLC in field 040 subfield ǂa.

If you transcribed the cataloging exactly, enter blank in MRec. If you modified the cataloging, enter the appropriate code in MRec and enter your OCLC symbol in field 040 subfield ǂd.

Exact transcription, LC cataloging:

Desc:     a
Srce:     blank character
MRec:     blank character
040     DLC ǂb eng ǂc HLS
[Original cataloging by DLC, entered by HLS as an English language record using AACR2]

Modified transcription, LC cataloging:

Desc:     a
Srce:     blank character
MRec:     s [or other applicable value]
040     DLC ǂb eng ǂc HLS ǂd EYM
[Original cataloging by DLC and entered by HLS as an English language record using AACR2, and modified by EYM]

Treat LC copy with the legend Printed for (e.g., Printed for Card Division) as Library of Congress cataloging.

LC copy, shared cataloging

If LC copy has Shared cataloging for DNAL (National Agricultural Library) in the lower left corner on LC copy, enter blank in Srce and AGL in field 040 subfield ǂa.

For LC copy that has Shared cataloging with DNLM (National Library of Medicine) in the lower left corner on LC copy, enter blank in Srce and DNLM/DLC in field 040 subfield ǂa.

If you transcribed the cataloging exactly, enter blank in MRec.

Exact transcription, shared cataloging for DNAL:

Desc:     a
Srce:     blank character
MRec:     blank character
040     AGL ǂb eng ǂc LDL
[Original cataloging by AGL and entered by LDL as an English language record using AACR2]

Exact transcription, shared cataloging for DNLM:

Desc:     a
Srce:     blank character
MRec:     blank character
040     DNLM/DLC ǂb eng ǂc WAU
[Original cataloging by DNLM and DLC and entered by WAU as an English language record using AACR2]

If you modified the cataloging, enter the appropriate code in MRec and your OCLC symbol in field 040 subfield ǂd.

Modified transcription, shared cataloging for DNAL:

Desc:     a
Srce:     blank character
MRec:     r [or other applicable value]
040     AGL ǂb eng ǂc LDL ǂd HUH
[Original cataloging by AGL, entered by LDL as an English language record using AACR2, and modified by HUH]

Modified transcription, shared cataloging for DNLM:

Desc:     a
Srce:     blank character
MRec:     r [or other applicable value]
040     DNLM/DLC ǂb eng ǂc WAU ǂd HNI
[Original cataloging by DNLM and DLC, entered by WAU as an English language record using AACR2, and modified by HNI]
LC copy, cooperative cataloging

LC copy that is based on cataloging of another institution carries the name of the other institution in the lower left corner.

If you are transcribing such cooperative cataloging, enter the OCLC symbol corresponding to the name in field 040 subfield ǂa. If the OCLC symbol cannot be readily determined, enter the name in field 040 subfield ǂa exactly as it is on the copy. Enter c in Srce. Do not enter the words Library of Congress.

LC cooperative cataloging with the National Agricultural Library or the National Library of Medicine contains designations such as: Library, US Dept. of Agriculture, US Nat'l. Agr. Lib., or US National Library of Medicine. Enter c in Srce if you are transcribing such copy.

If you transcribed the cataloging exactly, enter blank in MRec. If you modified the cataloging, enter the appropriate code in MRec and enter your OCLC symbol in field 040 subfield ǂd.

Exact transcription, cooperative cataloging:

Desc:     a
Srce:     c
MRec:     blank character
040     MDB ǂb eng ǂc MDY
[Enoch Pratt Free Lib. appears on the copy; Original cataloging by MDB and entered by MDY as an English language record using AACR2]

Modified transcription, cooperative cataloging:

Desc:     a
Srce:     c
MRec:     o [or other applicable value]
040     AGL ǂb eng ǂc CLA ǂd MNU
[Nat'l. Agr. Lib. appears on the copy; Original cataloging by DNLM and entered by CLA as an English language record using AACR2, and modified by MNU]

If you are transcribing LC cooperative cataloging that includes an NLM or NAL classification number, enter the number in the appropriate call number field, field 060 or field 070. Do not enter any other classification or call number. The medical-type call number that may appear following US Army Medical Library is not an NLM call number. Do not enter this number.

For example, if LC copy includes the legend, Brown Univ. Library BL1453, then enter:

Desc:     a
Srce:     c
MRec:     blank character [or other applicable value]
040     RBN ǂb eng ǂc IAY
[Original cataloging by RBN and entered by IAY as an English language record using AACR2]
NLM copy

Enter blank in Srce and NLM in field 040 subfield ǂa. If you transcribed the cataloging exactly, enter blank in MRec. If you modified the cataloging, enter the appropriate value in MRec, and your OCLC symbol in field 040 subfield ǂd.

Exact transcription, NLM cataloging:

Desc:     a
Srce:     blank character
MRec:     blank character
040     NLM ǂb eng ǂc NRC
[Original cataloging by NLM and entered by NRC as an English language record using AACR2]

Modified transcription, NLM cataloging:

Desc:     a
Srce:     blank character
MRec:     o [or other applicable value]
040     NLM ǂb eng ǂc NHM ǂd IUL
[Original cataloging by NLM, entered by NHM as an English language record using AACR2, and modified by IUL]
Other non-original cataloging

If you are transcribing typewritten National Union Catalog (NUC) copy, enter the OCLC symbol corresponding to the first MARC organization code that appears on the copy in field 040 subfield ǂa. If the OCLC symbol cannot be readily determined, enter the first MARC organization code that appears on the copy in field 040 subfield ǂa. Enter d in Srce.

If you transcribed the cataloging exactly, enter blank in MRec. If you modified the cataloging, enter the appropriate code in MRec and enter your OCLC symbol in field 040 subfield ǂd.

Exact transcription, other non-original cataloging:

Desc:     a
Srce:     d
MRec:     blank character
040     YUS ǂb eng ǂc COD
[Original cataloging by YUS and entered by COD as an English language record using AACR2]

Modified transcription, other non-original cataloging:

Desc:     a
Srce:     d
MRec:     d [or other applicable value]
040     YUS ǂb eng ǂc UPM ǂd DRB
[Original cataloging by YUS, entered by UPM as an English language record using AACR2, and modified by DRB]

If the first holding code on the NUC copy is DLC, DNLM, or DNAL, treat the cataloging as your own original cataloging, not as LC, NLM, or DNAL (National Agricultural Library) cataloging.

Treat non-LC, non-NLM, or non-original cataloging as your own original cataloging. Do not add your symbol in subfield ǂd.

Desc:     a
Srce:     d
040     ALK ǂb eng ǂc ALK
[Original cataloging by ALK and entered by ALK as an English language record using AACR2]

1st Indicator

Undefined. The 1st indicator position is undefined and contains a blank ( blank character ).

blank character

Undefined

2nd Indicator

Undefined. The 2nd indicator position is undefined and contains a blank ( blank character ).

blank character

Undefined

Subfields

 
ǂa Original cataloging agency

The institution that created the record identified by OCLC symbol, MARC Organization code, or by name. Prefer use of the OCLC symbol in field 040 subfield ǂa. For example, the OCLC symbol for the Library of Congress is DLC; the OCLC symbol for the National Library of Medicine is NLM.

Desc:     i
040     DLC ǂb eng ǂe rda ǂc DLC
[Original cataloging by DLC and entered by DLC as an English language record using RDA]

Cataloging users with editing capabilities can add or change field 040 subfield ǂa on master records. For example, this allows users to upgrade a K-level record to match LC cataloging copy. In doing so, the user would need to add or change subfield ǂa. However, users cannot delete subfield ǂa. See chapter 5, "Quality Assurance" for more information. Do not add or change subfield ǂa to match your OCLC symbol when modifying an existing master record created by another institution.

Desc:     blank character
ELvl:     K
040     NJT ǂb eng ǂc NJT
[Original cataloging by NJT and entered by NJT as ELvl K, English language record using pre-AACR2]
Desc:     i
ELvl:     I
040     DLC ǂb eng ǂe rda ǂc NJT ǂd CUN
[Same record after being upgraded to ELvl I by CUN to match LC cataloging copy and recataloged to RDA]
ǂb Language of cataloging

Identifies the language for those portions of the record that, according to cataloging instructions, appear in the language of the cataloging agency (e.g., the physical description and non-quoted notes). The language is indicated by a three-character language code in subfield ǂb. See MARC Code List for Languages (http://www.loc.gov/marc/languages/). For more information on parallel language records, see Parallel Records for Language of Cataloging in chapter 3 "Special Cataloging Guidelines."

Desc:     i
040     NLM ǂb eng ǂe rda ǂc NLM
[Original cataloging by NLM and entered by NLM as an English language record using RDA]
Desc:     c
040     DEBBG ǂb ger ǂe rakddb ǂc DEBBG
[Original cataloging by DEBBG and entered by DEBBG as a German language record using Ansetzungsform gemaess der RAK - Anwendung Der Deutschen Bibliothek]
Desc:     c
040     BNM ǂb spa ǂe rdc ǂc BNM
[Original cataloging by BNM and entered by BNM as a Spanish language record using Reglas de catalogación]
ǂc Transcribing agency

The institution that input the record identified by OCLC symbol. This subfield is system supplied and cannot be changed.

Desc:     i
040     DLC ǂb eng ǂe rda ǂc ALK
[Original cataloging by DLC and entered by ALK as an English language record using RDA]
Desc:     i
040     SMI ǂb eng ǂe rda ǂc SMI
[Original cataloging by SMI and entered by SMI as an English language record using RDA]
ǂd Modifying agency

An institution that altered data in the record identified by its OCLC symbol in separate ǂd subfields. Subfield ǂd pertains both to modification of source copy at the time of input and to subsequent modification of an existing record in WorldCat.

Desc:     i
040     DLC ǂb eng ǂe rda ǂc HLS ǂd HLS
[Original cataloging by DLC, entered by HLS as an English language record using RDA, and modified by HLS]
Desc:     i
040     NLC ǂb eng ǂe rda ǂc NLC ǂd DLC ǂd NLC
[Original cataloging by NLC, input by NLC as an English language record using RDA, and modified by DLC and NLC]
Desc:     i
040     ORU ǂb eng ǂe rda ǂc ORU ǂd UKM ǂd UBY
[Original cataloging by ORU, input by ORU as an English language record using RDA, and modified by UKM and UBY]
ǂe Description conventions

The instructions for descriptive cataloging used to create the record, other than ALA 1908, ALA 1941, or ALA 1949 rules. Use to indicate RDA or other recognized cataloging instructions. See the code list for Description Convention Source Codes (http://www.loc.gov/standards/sourcelist/descriptive-conventions.html). When cataloging using AACR2, prefer use of Desc coded a instead of code aacr/2 in subfield ǂe.

Desc:     i
040     CIN ǂb eng ǂe dcrmb ǂc CIN
[Original cataloging by CIN and entered by CIN as an English language record using Descriptive cataloging for rare materials (books)]

Enter subfield ǂe immediately before subfield ǂc. If more than one code applies, enter the codes in order of predominant use related to the bibliographic description.

Desc:     i
040     CUS ǂb eng ǂe rda ǂe pn ǂc CUS
[Original cataloging by CUS, entered by CUS as an English language record using RDA supplemented by the provider-neutral guidelines]
Desc:     i
040     COO ǂb eng ǂe rda ǂe pn ǂc COO ǂd UAB
[Original cataloging by COO, entered by COO as an English language record using RDA supplemented by the provider-neutral guidelines, and modified by UAB]

When an institution applies a local descriptive cataloging convention, supply subfield ǂe in the 040 field with the code local followed by a slash and either the OCLC symbol or the MARC Organization code of the institution (e.g., ǂe local/SINLB or ǂe local/SiSiNL).

Desc:     i
040     SINLB ǂb eng ǂe local/SINLB ǂc SINLB
[Original cataloging by SINLB and entered by SINLB as an English language record using local descriptive cataloging conventions at SINLB]

Indexing

For indexing and searching information, see Searching WorldCat Indexes, field 040.

This page last revised: July 26, 2016