5xx Fields

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540  Terms Governing Use and Reproduction Note (R)

Record Type


Input Standards

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Subfields (R=Repeatable  NR=Nonrepeatable) Input Standards
ǂa Terms governing use and reproduction (NR) Mandatory/Mandatory
ǂb Jurisdiction (NR) Required if applicable/Required if applicable
ǂc Authorization (NR) Required if applicable/Required if applicable
ǂd Authorized users (NR) Required if applicable/Required if applicable
ǂu Uniform Resource Identifier (R) Optional/Optional
ǂ3 Materials specified (NR) Optional/Optional
ǂ5 Institution to which field applies (NR) Required if applicable/Optional
ǂ6 Linkage (NR) System supplied/System supplied
ǂ8 Field link and sequence number (R) Optional/Optional


A note about terms governing the use of the materials after access has been provided. Use for copyrights, film rights, trade restrictions, etc., that restrict the right to exhibit, fictionalize, quote or reproduce.

Use field 506 if the note is about restrictions imposed on access.

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Undefined. The 1st indicator position is undefined and contains a blank.

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Undefined. The 2nd indicator position is undefined and contains a blank.

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ǂa Terms governing use and reproduction

The terms governing use and reproduction. Use for the text of a legal or official statement of restriction.

540     Literary rights of Carrie Chapman Catt have been dedicated to the public.
540     Restricted: Copying allowed only for nonprofit organizations.
ǂb Jurisdiction

The name of a person, an institution or a function or position within the institution by whom or which the terms governing access are imposed and/or enforced and to whom the restriction may be appealed.

540     ǂ3 Recorded radio programs ǂa There are copyright and contractual restrictions applying to the reproduction of most of these recordings; ǂb Department of Treasury; ǂc Treasury contracts 7-A130 through 39-A179.
ǂc Authorization

The source of authority for the restriction (e.g., a contract, specific statute, etc.).

540     ǂ3 Bituminous Coal Division and National Bituminous Coal Commission ǂa "No information obtained from a producer disclosing cost of production or sales realization shall be made public without the consent of the producer from whom the same shall have been obtained" ; ǂc 50 Stat. 88.
ǂd Authorized users

The users for whom the restrictions in subfield ǂa do not apply.

540     ǂ3 Diaries ǂa Photocopying prohibited; ǂd Executor of estate.
ǂu Uniform Resource Identifier

For information about subfield ǂu, see Control Subfields. Repeat subfield if digital object has multiple identifiers (URIs).

540     Rights status not evaluated. For general information see "Copyright and Other Restrictions" ǂu http://www.loc.gov/rr/print/res/273_brum.html
ǂ3 Materials specified

For information about subfield ǂ3, see Control Subfields.

540     ǂ3 Transcripts ǂa Confidential, copying limited; ǂd Student named on document.
ǂ5 Institution to which field applies

For information about subfield ǂ5, see Control Subfields.

540     Films in off-site storage; advance notice is required for access. ǂ5 DLC
ǂ6 Linkage

Data that link fields when non-Latin script is entered. This subfield is system supplied and does not appear in OCLC online displays. Do not add subfield ǂ6. For more information about subfield ǂ6, see Control Subfields.

ǂ8 Field link and sequence number

For information about subfield ǂ8, see Control Subfields.


Field 540 is not indexed.

This page last revised: April 15, 2019