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540  Terms Governing Use and Reproduction Note (R)

Input Standards

1st Indicator  Undefined
blank character Undefined
2nd Indicator  Undefined
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Subfields (R=Repeatable  NR=Nonrepeatable) Input Standards
‡a Terms governing use and reproduction (NR) Mandatory/Mandatory
‡b Jurisdiction (NR) Required if applicable/Required if applicable
‡c Authorization (NR) Required if applicable/Required if applicable
‡d Authorized users (NR) Required if applicable/Required if applicable
‡u Uniform Resource Identifier (R) Optional/Optional
‡3 Materials specified (NR) Optional/Optional
‡5 Institution to which field applies (NR) Required if applicable/Optional


A note about terms governing the use of the materials after access has been provided. Use for copyrights, film rights, trade restrictions, etc., that restrict the right to exhibit, fictionalize, quote or reproduce.

Use field 506 if the note is about restrictions imposed on access.

1st Indicator

Undefined. The 1st indicator position is undefined and contains a blank ( blank character ).

blank character


2nd Indicator

Undefined. The 2nd indicator position is undefined and contains a blank ( blank character ).

blank character



‡a Terms governing use and reproduction

The terms governing use and reproduction. Use for the text of a legal or official statement of restriction.

540     Literary rights of Carrie Chapman Catt have been dedicated to the public.
540     Restricted: Copying allowed only for nonprofit organizations.
‡b Jurisdiction

The name of a person, an institution or a function or position within the institution by whom or which the terms governing access are imposed and/or enforced and to whom the restriction may be appealed.

540     ‡3 Recorded radio programs ‡a There are copyright and contractual restrictions applying to the reproduction of most of these recordings; ‡b Department of Treasury; ‡c Treasury contracts 7-A130 through 39-A179.
‡c Authorization

The source of authority for the restriction (e.g., a contract, specific statute, etc.).

540     ‡3 Bituminous Coal Division and National Bituminous Coal Commission ‡a "No information obtained from a producer disclosing cost of production or sales realization shall be made public without the consent of the producer from whom the same shall have been obtained" ; ‡c 50 Stat. 88.
‡d Authorized users

The users for whom the restrictions in subfield ‡a do not apply.

540     ‡3 Diaries ‡a Photocopying prohibited; ‡d Executor of estate.
‡u Uniform Resource Identifier

The Uniform Resource Identifier (URI), for example a URL or URN, provides electronic access data in a standard syntax. Use this data for automated access to an electronic item using one of the Internet protocols. Repeat subfield if digital object has multiple identifiers (URIs).

540     Rights status not evaluated. For general information see "Copyright and Other Restrictions" ‡u

Substituting hexadecimal notation for diacritics and special characters in Uniform Resource Identifiers. When recording a URI in subfield ‡u, you may enter most of the spacing characters listed below as either characters or their hexidecimal equivalents. Consult the table below.

Note: Do not confuse the spacing characters listed below with their long-valid non-spacing counterparts. Use of the spacing characters will be limited almost exclusively to URLs.

Entry method Name Character Alternative entry (hex value)
Enter as character or hex value Spacing circumflex/circumflex accent ^ %5E
Spacing underscore/low line 1 _ %5F
Spacing grave/grave accent ` %60
Spacing tilde/tilde ~ %7E
Enter as hex value only vertical bar n/a %7C

1 Because the Spacing Underscore may cause problems with MARC output, users may prefer to continue entering it with the hexidecimal value %5F.

‡3 Materials specified

The part of the described materials to which the field applies.

540     ‡3 Transcripts ‡a Confidential, copying limited; ‡d Student named on document.
‡5 Institution to which field applies

A code of the institution or organization that holds the copy to which the field applies. Use for notes that do not apply to the universal description of the item. See MARC Code List for Organizations (, which also includes links to Canadian, United Kingdom, and German MARC Organization Code lists.

540     Films in off-site storage; advance notice is required for access ‡5 DLC


Field 540 does not print.

This page last revised July 13, 2015