5xx Fields

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540  Terms Governing Use and Reproduction Note (R)

Record Type

BIB

Input Standards

Optional/Optional
1st Indicator  Undefined
blank character Undefined
2nd Indicator  Undefined
blank character Undefined
Subfields (R=Repeatable  NR=Nonrepeatable) Input Standards
ǂa Terms governing use and reproduction (NR) Mandatory/Mandatory
ǂb Jurisdiction (NR) Required if applicable/Required if applicable
ǂc Authorization (NR) Required if applicable/Required if applicable
ǂd Authorized users (NR) Required if applicable/Required if applicable
ǂf Use and reproduction rights (R) Required if applicable/Required if applicable
ǂg Availability date (R) Required if applicable/Required if applicable
ǂq Supplying agency (NR) Required if applicable/Required if applicable
ǂu Uniform Resource Identifier (R) Optional/Optional
ǂ2 Source of term (NR) Required if applicable/Required if applicable
ǂ3 Materials specified (NR) Optional/Optional
ǂ5 Institution to which field applies (NR) Required if applicable/Optional
ǂ6 Linkage (NR) System supplied/System supplied
ǂ8 Field link and sequence number (R) Optional/Optional

Definition

A note about terms governing the use of the materials after access has been provided. Use for copyrights, film rights, trade restrictions, etc., that restrict the right to exhibit, fictionalize, quote or reproduce.

Use field 506 if the note is about restrictions imposed on access.

For information on punctuation, see the Punctuation section below.

1st Indicator

Undefined. The 1st indicator position is undefined and contains a blank.

blank character

Undefined

2nd Indicator

Undefined. The 2nd indicator position is undefined and contains a blank.

blank character

Undefined

Subfields

 
ǂa Terms governing use and reproduction

The terms governing use and reproduction. Use for the text of a legal or official statement of restriction.

540     Literary rights of Carrie Chapman Catt have been dedicated to the public
540     Restricted: Copying allowed only for nonprofit organizations
ǂb Jurisdiction

The name of a person, an institution or a function or position within the institution by whom or which the terms governing access are imposed and/or enforced and to whom the restriction may be appealed.

540     ǂ3 Recorded radio programs ǂa There are copyright and contractual restrictions applying to the reproduction of most of these recordings; ǂb Department of Treasury; ǂc Treasury contracts 7-A130 through 39-A179
ǂc Authorization

The source of authority for the restriction (e.g., a contract, specific statute, etc.).

540     ǂ3 Bituminous Coal Division and National Bituminous Coal Commission ǂa "No information obtained from a producer disclosing cost of production or sales realization shall be made public without the consent of the producer from whom the same shall have been obtained"; ǂc 50 Stat. 88
ǂd Authorized users

The users for whom the restrictions in subfield ǂa do not apply.

540     ǂ3 Diaries ǂa Photocopying prohibited; ǂd Executor of estate
ǂf Use and reproduction rights

Data taken from a standardized list of terms (e.g., Creative Commons or Rights Statements) indicating the use and reproduction rights.

540     Creative Commons Namensnennung - Nicht Kommerziell - Keine Bearbeitungen ǂf CC BY-NC-ND 4.0 ǂ2 cc ǂu http://creativecommons.org/licenses/by-nc-nd/4.0
ǂg Availability date

Date when the resource changes its use and reproduction rights. Preferred structure for the date is according to the format yyyymmdd in accordance with ISO 8601, Representation of Dates and Times. The mm and dd positions contain zeroes when the data is unknown.

ǂq Supplying agency

A MARC Organization Code, International Standard Identifier for Libraries and Related Organizations (ISIL), or textual name of the organization or project responsible for the data in the field. See MARC Code List for Organizations, which also includes links to Canadian, United Kingdom, and German MARC Organization Code lists, along with the International Standard Identifier for Libraries and Related Organizations (ISIL).

ǂu Uniform Resource Identifier

For information about subfield ǂu, see Control Subfields. Repeat subfield if digital object has multiple identifiers (URIs).

540     Rights status not evaluated. For general information see "Copyright and Other Restrictions" ǂu http://www.loc.gov/rr/print/res/273_brum.html
ǂ2 Source of term

The MARC code that identifies the source of the term used to record the use and reproduction rights in subfield ǂf. If terms from different sources are needed, separate fields should be used. See Access Restriction Term Source Codes. For more information about subfield ǂ2, see Control Subfields.

540     Creative Commons Namensnennung - Nicht Kommerziell - Keine Bearbeitungen ǂf CC BY-NC-ND 4.0 ǂ2 cc
ǂ3 Materials specified

For information about subfield ǂ3, see Control Subfields.

540     ǂ3 Transcripts ǂa Confidential, copying limited; ǂd Student named on document
ǂ5 Institution to which field applies

For information about subfield ǂ5, see Control Subfields.

540     Films in off-site storage; advance notice is required for access ǂ5 DLC
ǂ6 Linkage

Data that link fields when non-Latin script is entered. This subfield is system supplied and does not appear in OCLC online displays. Do not add subfield ǂ6. For more information about subfield ǂ6, see Control Subfields.

ǂ8 Field link and sequence number

For information about subfield ǂ8, see Control Subfields.

Punctuation

For records containing punctuation, follow these instructions:

  • Optionally, follow an initial subfield ǂ3 by a colon-space or a space-colon-space if following an open date
  • Precede subfields ǂb, ǂc, and ǂd by a semicolon-space unless preceded by subfield ǂ3
  • Optionally, precede subfield ǂu by a colon-space
  • Include incidental punctuation needed within any subfields, e.g., commas, periods (following abbreviations or initials), etc.
  • Optionally, add a terminal period at the end of the field (preceding subfields ǂg, ǂq, ǂu, ǂ2, and ǂ5) unless the last subfield ends with an ellipsis or period (following an abbreviation or initial)
540     ǂ3 Recorded radio programs: ǂa There are copyright and contractual restrictions applying to the reproduction of most of these recordings; ǂb Department of Treasury; ǂc Treasury contracts 7-A130 through 39-A179.

For records containing minimal or no punctuation, include incidental punctuation needed within any subfields. Otherwise, omit the punctuation outlined above.

540     ǂ3 Recorded radio programs ǂa There are copyright and contractual restrictions applying to the reproduction of most of these recordings ǂb Department of Treasury ǂc Treasury contracts 7-A130 through 39-A179

For more information on punctuation, including OCLC policy, see section 2.8, Punctuation.

Indexing

Field 540 is not indexed.

This page last revised: November 27, 2019