863-865 Enumeration and Chronology--General Information (R)
Record Type |
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BIB, LHR |
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Input Standards |
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| Applicable Fields (R=Repeatable NR=Nonrepeatable) | Input Standards (Full/Minimal) | |
| 863 | Enumeration and Chronology--Basic Bibliographic Unit (R) | Optional/Optional |
| 864 | Enumeration and Chronology--Supplementary Material (R) | Optional/Optional |
| 865 | Enumeration and Chronology--Indexes (R) | Optional/Optional |
| 1st Indicator Field encoding level [863, 864] | ||
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No information provided | |
| 3 | Holdings level 3 | |
| 4 | Holdings level 4 | |
| 5 | Holdings level 4 with piece designation | |
| 1st Indicator Field encoding level [865] | ||
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No information provided | |
| 4 | Holdings level 4 | |
| 5 | Holdings level 4 with piece designation | |
| 2nd Indicator Form of holdings [863, 864] | ||
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No information provided | |
| 0 | Compressed | |
| 1 | Uncompressed | |
| 2 | Compressed, use textual display | |
| 3 | Uncompressed, use textual display | |
| 4 | Item(s) not published | |
| 2nd Indicator Form of holdings [865] | ||
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No information provided | |
| 1 | Uncompressed | |
| 3 | Uncompressed, use textual display | |
| Subfields (R=Repeatable NR=Nonrepeatable) | Input Standards (Full/Minimal) | |
| ǂa | First level of enumeration (NR) [All fields] | Mandatory/Mandatory |
| ǂb | Second level of enumeration (NR) [All fields] | Required if applicable/Required if applicable |
| ǂc | Third level of enumeration (NR) [All fields] | Required if applicable/Required if applicable |
| ǂd | Fourth level of enumeration (NR) [All fields] | Required if applicable/Required if applicable |
| ǂe | Fifth level of enumeration (NR) [BIB] [All fields] | Required if applicable/Required if applicable |
| ǂf | Sixth level of enumeration (NR) [BIB] [All fields] | Required if applicable/Required if applicable |
| ǂg | Alternative numbering scheme, first level of enumeration (NR) [All fields] | Required if applicable/Required if applicable |
| ǂh | Alternative numbering scheme, second level of enumeration (NR) [All fields] | Required if applicable/Required if applicable |
| ǂi | First level of chronology (NR) [All fields] | Required if applicable/Required if applicable |
| ǂj | Second level of chronology (NR) [All fields] | Required if applicable/Required if applicable |
| ǂk | Third level of chronology (NR) [All fields] | Required if applicable/Required if applicable |
| ǂl | Fourth level of chronology (NR) [All fields] | Required if applicable/Required if applicable |
| ǂm | Alternative numbering scheme, chronology (NR) [All fields] | Optional/Optional |
| ǂn | Converted Gregorian year (NR) [All fields] | Optional/Optional |
| ǂo | Title of unit (R) [All fields] | Optional/Optional |
| ǂp | Piece designation (NR) [All fields] | Optional/Optional |
| ǂq | Piece physical condition (NR) [All fields] | Optional/Optional |
| ǂs | Copyright article-fee code (R) [All fields] | Optional/Optional |
| ǂt | Copy number (NR) [BIB] [All fields] | Optional/Optional |
| ǂv | Issuing date (R) [865] | Optional/Optional |
| ǂw | Break indicator (NR) [All fields] | Optional/Optional |
| ǂx | Nonpublic note (R) [All fields] | Optional/Optional |
| ǂz | Public note (R) [All fields] | Optional/Optional |
| ǂ6 | Linkage (NR) [BIB] [All fields] | System supplied/System supplied |
| ǂ8 | Field link and sequence number (NR) [All fields] | Mandatory/Mandatory |
Definition |
Description of the holdings of a bibliographic item in the collections of the reporting organization. For information on the captions that identify the enumeration and chronology levels and the codes that define the publication pattern of the holdings, see 853-855 Captions and Pattern--General Information. A general description of the four types of holdings data fields, their relationship to each other, and the repeatability of each is given in the 84x-87x Holdings Data Embedded in Bibliographic Records section. Guidelines for recording item information related to holdings data in fields 863-865 is given in the 876-878 Item Information--General Information section. Fields 863, 864, and 865 are not retained in the WorldCat record, but are included in exported records and records delivered via other services. |
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Guidelines |
Fields 853/863, 854/864, and 855/865 are linked by the number in subfield ǂ8 in each field. These fields specify the enumeration and chronology appropriate for each level of caption and pattern present in an 853-855 field that is linked to it by subfield ǂ8. |
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1st Indicator |
The 1st indicator position contains a value that indicates the level of specificity of the enumeration and chronology in the field. Values 3 and 4 reflect requirements of Levels 3 and 4 of Holdings Statements for Bibliographic Items (ANSI/NISO Z39.71), formerly Serial Holdings Statement (ANSI Z39.44). Values 3, 4, and 5 correspond to the level of specificity defined for the enumeration and chronology data at the record level by codes 3, 4, and 5 in ELvl, in local holdings records. |
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| 863, 864 | Field encoding level. The 1st indicator position contains a value that indicates the level of specificity of the enumeration and chronology in fields 863 or 864. |
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| 865 | Field encoding level. The 1st indicator position contains a value that indicates the level of specificity of the enumeration and chronology of field 865. |
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2nd Indicator |
The 2nd indicator value does not indicate whether the holdings data in fields 863 or 864 contain the information required to allow the data to be compressed from an itemized report or expanded to an itemized report by automated processing. This condition is indicated by the value in the 2nd indicator position in fields 853 or 854. Compressed means that the stated field is expressed in a summarized form containing the enumeration and chronology of more than one part expressed as a range of holdings and comprising multiple holdings items. Compressed holdings:
Uncompressed means that each holdings item is recorded separately. Uncompressed (itemized) holdings:
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| 863, 864 | Form of holdings. Whether the enumeration and chronology is expressed in a compressed or uncompressed (itemized) form and whether fields 853 or 854 should be used for display purposes. |
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| 865 | Form of holdings. Enumeration and chronology for indexes may not be expressed in a compressed form due to the ambiguity of the results. Field 855 should be used for display purposes. |
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Subfields |
Enumeration levels (subfields ǂa-ǂh). Levels of enumeration that either appear on an item or are used by the reporting organization to record the receipt of an item. These enumeration subfields are correlated with the caption and patterns subfields ǂa-ǂh in fields 853-855, although the same subfields need not always be present. Full correlation of enumeration level and the caption subfields ǂa-ǂh in linked fields 853-855/863-865 is not required when captions are not needed for displaying the holdings statement. Full correlation is required when compression or expansion of the enumeration in fields 863 or 864 by automated processing is needed. If there is no enumeration on the item for some level, enumeration may be supplied and enclosed in brackets.
When alternative numbering schemes are applicable to an item, subfields ǂg and ǂh contain the alternative enumeration. If more than two levels of alternative enumeration are required, fields 866-868 are used. When only chronology captions are used on an item (that is, the item carries no enumeration), the chronology may be contained in either the relevant enumeration subfields ǂa-ǂh or chronology subfields ǂi-ǂm, with the chronology subfields ǂi-ǂm preferred whenever possible. If a chronology caption is not to be used in a display of the 863-865 Enumeration and Chronology field, it is enclosed in parentheses, e.g., (year).
Chronology levels (subfields ǂi-ǂm). Hierarchical levels of chronology that either appear on an item or are used by the reporting organization to record the receipt of an item. These chronology subfields are correlated with subfields ǂi-ǂm in fields 853-855 linked to fields 863-865, although the same subfields need not always be present. Full correlation of the chronology level and the caption subfields ǂi-ǂm in fields 853-855/863-865 fields is not required when captions are not needed for displaying the holdings statement. Full correlation is required when compression or expansion of fields 863 or 864 by automated processing is needed. If an applicable chronology level is lacking on the item, chronology may be supplied and enclosed in brackets. Months and seasons may be expressed either in natural language or by the codes described below. Codes. Month codes of fewer than two digits are right justified and the unused position contains a zero. Month
Season
When an alternative chronology scheme is applicable to an item, subfield ǂm contains the alternative chronology. If more than one level of alternative chronology is required, fields 866-868 are used. When only chronology captions are used on an item (that is, the item carries no enumeration), the chronology may be contained in either the relevant enumeration subfields ǂa-ǂh or chronology subfields ǂi-ǂm, with the chronology subfields ǂi-ǂm preferred whenever possible. If a chronology caption is not to be used in a display of the 863-865 Enumeration and Chronology field, it is enclosed in parentheses, e.g., (year). |
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| ǂa First level of enumeration | Highest level of enumeration. The designation for an unnumbered series (e.g., new series) or numbered series (e.g., ser. 5) is considered caption data, contained in subfield ǂa of the related fields 853-855.
When the enumeration consists of the number of units held followed by a term describing the units, the whole phrase is contained in subfield ǂa of the related fields 863-865.
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| ǂb Second level of enumeration | Second level of enumeration.
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| ǂc Third level of enumeration | Third level of enumeration.
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| ǂd Fourth level of enumeration | Fourth level of enumeration.
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| ǂe Fifth level of enumeration | Fifth level of enumeration. Subfield ǂe is used infrequently in fields 863, 864, or 865. |
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| ǂf Sixth level of enumeration | Sixth level of enumeration. Subfield ǂf is used infrequently in fields 863, 864, or 865. |
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| ǂg Alternative numbering scheme, first level of enumeration | Alternative numbering scheme, first level of enumeration. Highest level of alternative numbering scheme.
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| ǂh Alternative numbering scheme, second level of enumeration | Alternative numbering scheme, second level of enumeration.
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| ǂi First level of chronology | First level of chronology.
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| ǂj Second level of chronology | Second level of chronology.
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| ǂk Third level of chronology | Third level of chronology.
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| ǂl Fourth level of chronology | Fourth level of chronology.
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| ǂm Alternative numbering scheme, chronology | Alternative numbering scheme, chronology.
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| ǂn Converted Gregorian year | Gregorian-calendar conversion of a year that is recorded in a non-Gregorian scheme in a chronology-level subfield ǂi-ǂm.
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| ǂo Title of unit | Title of unit (e.g., annual buyer’s guide, subject index) in the enumeration hierarchy when it has no associated sequence numbering. When used, subfield ǂo immediately follows the enumeration subfield to which it refers. When the title of unit applies to the bibliographic entity as a whole, rather than to a portion of its enumeration, field 844 is used.
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| ǂp Piece designation | Identification of a piece. The designation may be an identification number such as a barcode number or an accession number. The piece designation may be preceded by an uppercase B or U to specify whether the piece is bound or unbound. When no piece designation exists, a double slash may be recorded in subfield ǂp to signify that the holdings relate to a piece.
When the piece designation applies to the entire holdings statement, it is recorded in subfield ǂp of field 852. When the piece designation applies to the enumeration and chronology recorded in fields 863-865 it is recorded there. When the piece designation applies only at the item level, it is recorded in subfield ǂp of fields 876-878. |
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| ǂq Piece physical condition | Description of an unusual characteristic of the physical condition of the piece (e.g., water spots, ink bleeding).
When the piece physical condition applies to the entire holdings statement, it is recorded in subfield ǂq of field 852. Physical condition information for making preservation decisions is contained in field 583. |
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| ǂs Copyright article-fee code | Description of the copyright article-fee code is given in field 018. |
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| ǂt Copy number | Single copy number or a range of numbers for copies that have the same location and call number. Caption for the copy number is contained in subfield ǂt of fields 853-855 that are linked to fields 863-865.
When the copy number applies to the entire holdings statement, it is recorded in subfield ǂt of field 852. |
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| ǂv Issuing date | Date of issuance of an index.
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| ǂw Break indicator | One-character code that indicates the reason for a break in the enumeration and chronology. Break in the enumeration and chronology contained in multiple fields 863-865 is due either to published issue(s) lacking in the collection or to unpublished parts or a lack of continuity in the enumeration and chronology of the parts. Subfield ǂw is contained in the Enumeration and Chronology field that represents the holdings immediately preceding the break. The use of subfield ǂw requires new 863-865 fields in which the enumeration and chronology following the break is recorded. g - Gap Break. Part(s) are lacking in the holdings of the reporting organization. Also used when there is doubt as to the cause of the break or when the cause is not known.
n - Nongap break. Break is due to unpublished part(s) or a lack of continuity in the enumeration and chronology of the parts.
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| ǂx Nonpublic note | Contains a note relating to the field. The note is not written in a form that is adequate for public display.
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| ǂz Public note | Contains a note relating to the field. The note is written in a form that is adequate for public display. For example, it may be used to specifically record missing issues or numbering irregularities.
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| ǂ6 Linkage | Data that link fields when non-Latin script is entered. This subfield is system supplied and does not appear in the OCLC online displays. Do not manually add subfield ǂ6. For more information about subfield ǂ6, see Control Subfields |
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| ǂ8 Field link and sequence number | For information about subfield ǂ8, see Control Subfields.
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Indexing |
For indexing and searching information, see LHR fields and subfields. |
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MARC 21 |
For more information, including content designator history, see MARC 21 Format for Holdings Data, fields 863-865. |
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