Definition

Description of the holdings of a bibliographic item in the collections of the reporting organization. For information on the captions that identify the enumeration and chronology levels and the codes that define the publication pattern of the holdings, see 853-855 Captions and Pattern--General Information.

A general description of the four types of holdings data fields, their relationship to each other, and the repeatability of each is given in the 84x-87x Holdings Data Embedded in Bibliographic Records section. Guidelines for recording item information related to holdings data in fields 863-865 is given in the 876-878 Item Information--General Information section.

Fields 863, 864, and 865 are not retained in the WorldCat record, but are included in exported records and records delivered via other services.

Guidelines

Fields 853/863, 854/864, and 855/865 are linked by the number in subfield ǂ8 in each field.

These fields specify the enumeration and chronology appropriate for each level of caption and pattern present in an 853-855 field that is linked to it by subfield ǂ8.

1st Indicator

The 1st indicator position contains a value that indicates the level of specificity of the enumeration and chronology in the field. Values 3 and 4 reflect requirements of Levels 3 and 4 of Holdings Statements for Bibliographic Items (ANSI/NISO Z39.71), formerly Serial Holdings Statement (ANSI Z39.44). Values 3, 4, and 5 correspond to the level of specificity defined for the enumeration and chronology data at the record level by codes 3, 4, and 5 in ELvl, in local holdings records.

Field encoding level. The 1st indicator position contains a value that indicates the level of specificity of the enumeration and chronology in fields 863 or 864.

Field encoding level. The 1st indicator position contains a value that indicates the level of specificity of the enumeration and chronology of field 865.

2nd Indicator

The 2nd indicator value does not indicate whether the holdings data in fields 863 or 864 contain the information required to allow the data to be compressed from an itemized report or expanded to an itemized report by automated processing. This condition is indicated by the value in the 2nd indicator position in fields 853 or 854.

Compressed means that the stated field is expressed in a summarized form containing the enumeration and chronology of more than one part expressed as a range of holdings and comprising multiple holdings items.

Compressed holdings:

Uncompressed means that each holdings item is recorded separately.

Uncompressed (itemized) holdings:

Form of holdings. Whether the enumeration and chronology is expressed in a compressed or uncompressed (itemized) form and whether fields 853 or 854 should be used for display purposes.

Form of holdings. Enumeration and chronology for indexes may not be expressed in a compressed form due to the ambiguity of the results. Field 855 should be used for display purposes.

Subfields

Enumeration levels (subfields ǂa-ǂh). Levels of enumeration that either appear on an item or are used by the reporting organization to record the receipt of an item. These enumeration subfields are correlated with the caption and patterns subfields ǂa-ǂh in fields 853-855, although the same subfields need not always be present. Full correlation of enumeration level and the caption subfields ǂa-ǂh in linked fields 853-855/863-865 is not required when captions are not needed for displaying the holdings statement. Full correlation is required when compression or expansion of the enumeration in fields 863 or 864 by automated processing is needed. If there is no enumeration on the item for some level, enumeration may be supplied and enclosed in brackets.

When alternative numbering schemes are applicable to an item, subfields ǂg and ǂh contain the alternative enumeration. If more than two levels of alternative enumeration are required, fields 866-868 are used.

When only chronology captions are used on an item (that is, the item carries no enumeration), the chronology may be contained in either the relevant enumeration subfields ǂa-ǂh or chronology subfields ǂi-ǂm, with the chronology subfields ǂi-ǂm preferred whenever possible. If a chronology caption is not to be used in a display of the 863-865 Enumeration and Chronology field, it is enclosed in parentheses, e.g., (year).

Chronology levels (subfields ǂi-ǂm). Hierarchical levels of chronology that either appear on an item or are used by the reporting organization to record the receipt of an item. These chronology subfields are correlated with subfields ǂi-ǂm in fields 853-855 linked to fields 863-865, although the same subfields need not always be present. Full correlation of the chronology level and the caption subfields ǂi-ǂm in fields 853-855/863-865 fields is not required when captions are not needed for displaying the holdings statement. Full correlation is required when compression or expansion of fields 863 or 864 by automated processing is needed. If an applicable chronology level is lacking on the item, chronology may be supplied and enclosed in brackets.

Months and seasons may be expressed either in natural language or by the codes described below.

Codes. Month codes of fewer than two digits are right justified and the unused position contains a zero.

Month

Season

When an alternative chronology scheme is applicable to an item, subfield ǂm contains the alternative chronology. If more than one level of alternative chronology is required, fields 866-868 are used.

When only chronology captions are used on an item (that is, the item carries no enumeration), the chronology may be contained in either the relevant enumeration subfields ǂa-ǂh or chronology subfields ǂi-ǂm, with the chronology subfields ǂi-ǂm preferred whenever possible. If a chronology caption is not to be used in a display of the 863-865 Enumeration and Chronology field, it is enclosed in parentheses, e.g., (year).

Indexing

For indexing and searching information, see LHR fields and subfields.

MARC 21

For more information, including content designator history, see MARC 21 Format for Holdings Data, fields 863-865.