5xx Introduction

Contents   Fixed field   Access points   0xx   1xx   2xx   3xx   4xx   5xx   6xx   7xx   8xx   9xx   Control subfields

541  Immediate Source of Acquisition Note (R)

Input Standards

Optional/Optional
1st Indicator  Privacy
blank character No information provided
0 Private
1 Not private
2nd Indicator  Undefined
blank character Undefined
Subfields (R=Repeatable  NR=Nonrepeatable) Input Standards
ǂa Source of acquisition (NR) Optional/Optional
ǂb Address (NR) Optional/Optional
ǂc Method of acquisition (NR) Optional/Optional
ǂd Date of acquisition (NR) Optional/Optional
ǂe Accession number (NR) Optional/Optional
ǂf Owner (NR) Optional/Optional
ǂh Purchase price (NR) Optional/Optional
ǂn Extent (R) Required if applicable/Required if applicable
ǂo Type of unit (R) Required if applicable/Required if applicable
ǂ3 Materials specified (NR) Optional/Optional
ǂ5 Institution to which field applies (NR) Required if applicable/Required if applicable
ǂ8 Field link and sequence number (R) Optional/Optional

Definition

A note about the immediate source of acquisition. Use primarily for original or historical items or other archival collections.

Repeat field 541 for notes about the acquisitions of additional material in a collection. Use a separate 541 for each acquisition.

Use field 561 (Ownership and Custodial History) for notes about the original source of acquisition.

1st Indicator

Privacy. Specifies whether the contents of the field are private or not.

 
blank character

No information provided. Fields with the first indicator blank ( blank character ) will be retained in the master record, the displayed record, the exported record, the institution record, and the user's archive record.

541 blank character blank character ǂ3 Photoprints ǂc Purchased; ǂd 1947 ǂh $4,000.
 
0

Private. Fields with the first indicator 0 will not be retained in the master record or institution records, but will be included in the exported record and the user's archive record. Note: If field 541 is coded with 1st indicator 0, the field is visible in the displayed record only during the session in which it was input.

541 0 blank character ǂ3 5 diaries ǂn 25 ǂo cubic feet; ǂa Merriwether, Stuart; ǂb 458 Yonkers Road, Poughkeepsie, NY 12601; ǂc Purchase at auction; ǂd 19810924; ǂe 81-325; ǂf Jonathan P. Merriwether Estate; ǂh $7,850.
 
1

Not private. Fields with the first indicator 1 will be retained in the master record, the displayed record, the exported record, the institution record, and the user's archive record.

541 1 blank character Source unknown.

2nd Indicator

Undefined. The 2nd indicator position is undefined and contains a blank ( blank character ).

blank character

Undefined

Subfields

 
ǂa Source of acquisition

The name of the person(s) or organization that is the source of the material. Use subfield ǂf if the source is an agent.

541 1   Source unknown.
541 0   ǂc Gift; ǂa Leavitt Hunt's daughter, Mrs. William E. Patterson; ǂd 1947.
ǂb Address

The address of the source of acquisition given in subfield ǂa.

541 0   ǂ3 5 diaries ǂn 25 ǂo cubic feet; ǂa Merriwether, Stuart; ǂb 458 Yonkers Road, Poughkeepsie, NY 12601; ǂc Purchase at auction; ǂd 19810924; ǂe 81-325; ǂf Jonathan P. Merriwether Estate; ǂh $7,850.
ǂc Method of acquisition

The method of acquisition which refers to the terms under which a transfer of physical custody occurs (e.g., by bequest, deposit, gift, loan or purchase).

541     ǂc Purchase; ǂd 1965.
541     ǂ3 Videocassette ǂc Copyright deposit; ǂd Received: 19850116 from LC video lab; ǂa Copyright Collection.
ǂd Date of acquisition

The date of acquisition in the form yyyymmdd, in accordance with ISO 8601, Representation of Dates and Times (http://www.iso.org/iso/iso8601).

541     ǂc Purchase; ǂd 20040915.
541     ǂ3 Photonegatives ǂc Purchased; ǂd 1979.
541     ǂ3 Ref print ǂc Copyright deposit--RNR; ǂd Received: 19821030; ǂa Copyright Collection.
541     ǂc Purchase; ǂd 1951-1968.
ǂe Accession number

The accession number (e.g., the identification code assigned to materials acquired in a single and separate transfer of custody).

541     ǂc Bequest; ǂa Erwin Swann; ǂd 1974; ǂe (DLC/PP-1977:215).
ǂf Owner

The name of the person or organization with legal custody over the described materials.

541 0   ǂ3 5 diaries ǂn 25 ǂo cubic feet; ǂa Merriwether, Stuart; ǂb 458 Yonkers Road, Poughkeepsie, NY 12601; ǂc Purchase at auction; ǂd 19810924; ǂe 81-325; ǂf Jonathan P. Merriwether Estate; ǂh $7,850.
ǂh Purchase price

The purchase price.

541     ǂ3 Photoprints ǂc Purchased; ǂd 1974; ǂh $4,000.
ǂn Extent

The extent of the item (e.g., the number of items acquired).

541     Wisconsin Office of The Commissioner of Insurance; ǂe 81-141002; ǂc Records Center transfer; ǂn 54 ǂo cubic feet; ǂn 12 ǂo computer tape reels; ǂd 19810511.
ǂo Type of unit

The type of unit (e.g., the name of the unit of measurement). If you repeat subfields ǂn and ǂo in one 541 field, each subfield ǂo follows its associated subfield ǂn.

541     Sparkling Brew Beer Company; ǂb New Hops Road, Port Washington, WI 53074; ǂe 1987-1; ǂn 4 ǂo record center cartons; ǂn 2 ǂo microfilm reels; ǂd 19870102.
ǂ3 Materials specified

For information about subfield ǂ3, see Control Subfields.

541     ǂ3 Materials scheduled for permanent retention ǂa U.S. Department of Transportation; ǂc Transfer under schedule; ǂd 19800110.
ǂ5 Institution to which field applies

For information about subfield ǂ5, see Control Subfields.

ǂ8 Field link and sequence number

For information about subfield ǂ8, see Control Subfields.

This page last revised: August 22, 2016