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851  Physical Location (R)

       

Input Standards

Optional/Optional
1st Indicator  Undefined
blank character  Undefined
2nd Indicator  Undefined
blank character  Undefined
Subfields (R=Repeatable  NR=Nonrepeatable) Input Standards 
‡a Name, custodian or owner (NR) Mandatory/Mandatory
‡b Institutional division (NR) Mandatory/Mandatory
‡c Street address (NR) Optional/Optional
‡d Country (NR) Optional/Optional
‡e Location of units (NR) Optional/Optional
‡f Item number (NR) Optional/Optional
‡g Repository location code (NR) Optional/Optional
‡3 Materials specified (NR) Optional/Optional




Definition

This field contains detailed information on the location of the holdings. In contrast to field 850, field 851 allows the recording of the full name and address of the holding institution and specific data about the exact location of the item.

The custodian and the owner of a work are usually the same and are recorded in field 851 for these kinds of items:

  • Original or historical graphic material
  • Three-dimensional artifacts
  • Naturally occurring objects

When an item is not at the owner's address, the name of the current custodian is recorded in subfield ‡a and the owner's name and address are recorded in field 561. If a work was originally commissioned/installed at one site but was subsequently moved to another location, the name of the present site is recorded in subfield ‡b and the name of the original site is recorded in field 561.

1st Indicator

Undefined
 
blank character Undefined 

2nd Indicator

Undefined
 
blank character Undefined 

Subfields

 
‡a Name, custodian or owner   The name of the person or corporation with whom the item is currently located, frequently the owner. When the item is not located at the owner's address, the name of the current custodian is recorded in subfield ‡a and the owner's name is recorded in field 561.
851     National Archives and Records Service ‡b Genealogical Research Recording ‡c Pennsylvania Ave. at 8th St., N.W., Washington, DC ‡d USA ‡g dcu
‡b Institutional division   The name of the institutional division, or a subordinate unit where the item is currently located. If an item was originally commissioned/installed at one site but was subsequently moved to another location, the name of the current site is recorded in this subfield; the name of the original site is recorded in field 561.
851     National Geographic Society ‡b Personnel Dept. ‡c 17th and M St., N.W., Washington, DC ‡d USA
‡c Street address   The street address of the current location.
851     Smithsonian Institution ‡b National Museum of American Art ‡c 8th and G Streets, N.W., Washington, DC 20561 ‡d USA ‡g dcu
‡d Country   The name of the country of the current location.
851     National Gallery of Art ‡c 6th and Constitution Avenues, N.W., Washington, DC 20565 ‡d USA
‡e Location of units   The specific location of the item.
‡f Item number   The item number, if any.
851     Library of Congress ‡b Manuscript Division ‡c James Madison Building, 1st and Independence Ave. S.E., Washington, DC ‡d USA ‡g dcu ‡f 4016
‡g Repository location code   The two or three character code for the country, Canadian province, or US state of the repository holding the originals or duplicates of the material. See MARC Code List for Countries ( http://www.loc.gov/marc/countries/cntrhome.html).
851     Library of Congress ‡b Manuscript Division ‡c James Madison Building, 1st and Independence Ave. S.E., Washington, DC ‡d USA ‡g dcu
‡3 Materials specified   The part of the described materials to which the field applies.
851     ‡3 Correspondence ‡a Jefferson County Historical Society ‡b Manuscript Division

Printing

Field 851 does not print.

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