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851  Physical Location (R)

Input Standards

Optional/Optional
1st Indicator  Undefined
blank character Undefined
2nd Indicator  Undefined
blank character Undefined
Subfields (R=Repeatable  NR=Nonrepeatable) Input Standards
ǂa Name, custodian, or owner (NR) Mandatory/Mandatory
ǂb Institutional division (NR) Required if applicable/Required if applicable
ǂc Street address (NR) Optional/Optional
ǂd Country (NR) Optional/Optional
ǂe Location of units (NR) Optional/Optional
ǂf Item number (NR) Optional/Optional
ǂg Repository location code (NR) Optional/Optional
ǂ3 Materials specified (NR) Optional/Optional

Definition

This field contains detailed information on the location of the holdings. In contrast to field 850, field 851 allows the recording of the full name and address of the holding institution and specific data about the exact location of the item.

The custodian and the owner of a work are usually the same and are recorded in field 851 for these kinds of items:

  • Original or historical graphic material
  • Three-dimensional artifacts
  • Naturally occurring objects

When an item is not at the owner's address, the name of the current custodian is recorded in subfield ǂa and the owner's name and address are recorded in field 561. If a work was originally commissioned/installed at one site but was subsequently moved to another location, the name of the present site is recorded in subfield ǂb and the name of the original site is recorded in field 561.

Field 851 is now obsolete in MARC 21 but remains valid for use in WorldCat. It is currently used in records created for the National Union Catalog of Manuscript Collections (NUCMC). Field 851 is retained in the master record.

1st Indicator

Undefined. The 1st indicator position is undefined and contains a blank ( blank character ).

blank character

Undefined

2nd Indicator

Undefined. The 2nd indicator position is undefined and contains a blank ( blank character ).

blank character

Undefined

Subfields

 
ǂa Name, custodian, or owner

The name of the person or corporation with whom the item is currently located, frequently the owner. When the item is not located at the owner's address, the name of the current custodian is recorded in subfield ǂa and the owner's name is recorded in field 561.

851     National Archives and Records Service ǂb Genealogical Research Recording ǂc Pennsylvania Ave. at 8th St., N.W., Washington, DC ǂd USA ǂg dcu
ǂb Institutional division

The name of the institutional division, or a subordinate unit where the item is currently located. If an item was originally commissioned/installed at one site but was subsequently moved to another location, the name of the current site is recorded in this subfield; the name of the original site is recorded in field 561.

851     National Geographic Society ǂb Personnel Dept. ǂc 17th and M St., N.W., Washington, DC ǂd USA
ǂc Street address

The street address of the current location.

851     Smithsonian Institution ǂb National Museum of American Art ǂc 8th and G Streets, N.W., Washington, DC 20561 ǂd USA ǂg dcu
ǂd Country

The name of the country of the current location.

851     National Gallery of Art ǂc 6th and Constitution Avenues, N.W., Washington, DC 20565 ǂd USA
ǂe Location of units

The specific location of the item.

851     Rutgers University Libraries ǂe (New Brunswick, N.J.) (accn 1299, 1320)
ǂf Item number

The item number, if any.

851     Library of Congress ǂb Manuscript Division ǂc James Madison Building, 1st and Independence Ave. S.E., Washington, DC ǂd USA ǂg dcu ǂf 4016
ǂg Repository location code

The two or three character code for the country, Canadian province, or US state of the repository holding the originals or duplicates of the material. See MARC Code List for Countries (http://www.loc.gov/marc/countries/).

851     Library of Congress ǂb Manuscript Division ǂc James Madison Building, 1st and Independence Ave. S.E., Washington, DC ǂd USA ǂg dcu
ǂ3 Materials specified

For information about subfield ǂ3, see Control Subfields.

851     ǂ3 Correspondence ǂa Jefferson County Historical Society ǂb Manuscript Division

This page last revised: August 23, 2016