5xx Fields

Contents   Fixed field   Access points   0xx   1xx   2xx   3xx   4xx   5xx   6xx   7xx   8xx   9xx   Control subfields

583  Action Note (R)

Record Type

BIB, LHR

Input Standards

Optional/Optional
1st Indicator  Privacy
blank character No information provided
0 Private
1 Not private
2nd Indicator  Undefined
blank character Undefined
Subfields (R=Repeatable  NR=Nonrepeatable) Input Standards
ǂa Action (NR) Mandatory/Mandatory
ǂb Action identification (R) Required if applicable/Required if applicable
ǂc Time/date of action (R) Required if applicable/Required if applicable
ǂd Action interval (R) Required if applicable/Required if applicable
ǂe Contingency for action (R) Required if applicable/Required if applicable
ǂf Authorization (R) Required if applicable/Required if applicable
ǂh Jurisdiction (R) Required if applicable/Required if applicable
ǂi Method of action (R) Required if applicable/Required if applicable
ǂj Site of action (R) Required if applicable/Required if applicable
ǂk Action agent (R) Required if applicable/Required if applicable
ǂl Status (R) Required if applicable/Required if applicable
ǂn Extent (R) Required if applicable/Required if applicable
ǂo Type of unit (R) Required if applicable/Required if applicable
ǂu Uniform Resource Identifier (R) Optional/Optional
ǂx Nonpublic note (R) Required if applicable/Required if applicable
ǂz Public note (R) Required if applicable/Required if applicable
ǂ2 Source of term (NR) Required if applicable/Required if applicable
ǂ3 Materials specified (NR) Optional/Optional
ǂ5 Institution to which field applies (NR) Required if applicable/Required if applicable
ǂ6 Linkage (NR) [BIB] System supplied/System supplied
ǂ8 Field link and sequence number (R) Optional/Optional

Definition

A note about processing and reference actions, such as a brief statement about solicitation to acquire material, whether the solicitation is active or inactive, and the date of the last item of correspondence. Use field 583 also to record information about preservation actions relating to an item, such as review of condition, queuing for preservation, and completion of preservation. Standard terminology may be used in subfield ǂa and the authority for the terminology may be indicated in subfield ǂ2. Repeat field 583 to record information about different actions.

Guidelines

Libraries that are a part of the Shared Print registry, should follow the procedures for field 583 as outlined in OCLC Shared Print Management.

1st Indicator

Privacy

 
blank character

No information provided. Fields with 1st indicator blank ( blank character ) are retained in the master bibliographic record, the LHR, exported records, and records delivered via other services.

 
0

Private. Fields with 1st indicator 0 are not retained in the master bibliographic record or records delivered via other services, but they are included in the LHR and records exported during the session in which they were input. Note: If field 583 is coded with 1st indicator 0 in the master bibliographic record, the field is visible in the displayed record only during the session in which it was input.

 
1

Not private. Fields with 1st indicator 1 are retained in the master record, the LHR, the exported record, and records delivered via other services.

2nd Indicator

Undefined. The 2nd indicator position is undefined and contains a blank ( blank character ).

 
blank character

Undefined

Subfields

 
ǂa Action

The action performed (e.g., accession, appraise, authenticate, classify, copy, describe, exhibit, lend, organize, microfilm, preserve, reference, schedule, solicit, survey, or transfer). For preservation activities, use subfield ǂa for a description of the action (e.g., condition review, queued for preservation, interim treatment, or preservation completed).

583     preserve ǂb PA-061 ǂc 19831204
ǂb Action identification

The code or designation assigned to identify a specific action or to identify it in conjunction with the time of action (e.g., an accession number or project code).

583     ǂ3 8 record center cartons ǂn 8 ǂo cu. ft. ǂa accession ǂb 82-14 ǂc 19841015
ǂc Time/date of action

The time or date of an action. It may be a future or a past time. Use subfield ǂc for the date of accessioning, acquisition, classification, transfer, or description. The date and time are recorded according to ISO 8601, Representations of Dates and Times. Express dates in the form yyyymmdd. The month and day positions, mm and dd, contain zeros when the information is unknown. Express time using the 24-hour clock (00-23) in the form of hhmmss.f in which h represents the hour, m represents the minute, s represents the second, and .f represents the decimal fraction of the second. Express date and time together as yyyymmddhhhmmss.f.

583     solicit ǂl previously offered ǂc 19841015
583 0   ǂ3 plates ǂa condition reviewed ǂc 20040915142010.2 ǂl mutilated ǂ2 pda ǂ5 DLC
583 1   ǂa will microfilm ǂc 2004 ǂ2 pda ǂ5 ICU
ǂd Action interval

A time period that cannot be expressed as a specific date (e.g., at the end of the academic term or every six months).

583     appraise ǂb ORR 80/144 ǂd quinquennial
ǂe Contingency for action

A designated time or time period in terms of an unpredictable event (e.g., after death of daughter, at conclusion of court case, or upon receipt).

583     transfer ǂe at conclusion of court case
ǂf Authorization

The text of, or citation to, an action order, rationale, rule, or statute governing a particular action.

583     queued for preservation ǂc 19861010 ǂe priority ǂf Title IIC project ǂ5 DLC
ǂh Jurisdiction

The name of a person, an institution, or a function or position within the institution responsible for approving the action.

583     transfer ǂc 19770613 ǂh university archives
ǂi Method of action

The means (e.g., by mail, by phone for reference services, or in person) or technique (e.g., incinerate, scrap, or shred for disposition) by which the action was performed.

583     acknowledge ǂb 87-105 ǂi letter ǂc 19871211 ǂb LBW
ǂj Site of action

The location at which the decribed materials were acted upon, including the site at which they are consulted by users.

583     exhibit ǂc 19840512 through 19841230 ǂe Pending results of conservation test ǂj Museum of Fine Arts ǂk AFD
ǂk Action agent

The name of the person or organization performing the action.

583     ǂ3 scrapbooks (10 volumes) ǂn 1 ǂo cu. ft. ǂa microfilm ǂc 198303 ǂe at completion of arrangement ǂf 1983 master film schedule ǂk Thomas Swing
ǂl Status

The condition or state of the described materials (e.g., description status, insurance value, or physical condition). This condition may be a result of the action. For preservation activities, use subfield ǂl for information about the condition of the materials when the action is condition reviewed. Use subfield ǂl also for information about the status of the materials that caused preservation to be rejected (e.g., the action is preservation rejected) or information about the disposition of the original materials (e.g., the action is reformatted).

583     ǂ3 patent case files ǂn 12 ǂo reels of microfilm ǂl filmed ǂc 19811017 ǂj Central Services
ǂn Extent

The number of items involved. When repeating both subfields ǂn and ǂo, each subfield ǂn should be followed by its associated subfield ǂo.

583     ǂ3 student case files (9 file drawers) ǂn 18 ǂo linear ft. ǂa weed ǂd end of academic year ǂh Student Affairs Office ǂj Bldg. 174, Rm. 436
ǂo Type of unit

The name of the unit of measurement. When repeating both subfields ǂn and ǂo, each subfield ǂo should follow its associated subfield ǂn.

583     describe ǂn 5 ǂo reels of videotape ǂn 2 ǂo reels of audiotape ǂn 49 ǂo broadsides ǂn 12 ǂo phonograph records ǂe After phonograph records are reformatted ǂk FRG
ǂu Uniform Resource Identifier

Uniform Resource Identifier (URI), for example a URL or URN, which provides electronic access data in a standard syntax. In field 583, subfield ǂu is used to record the location of external or supplemental information accessible electronically. For more information about subfield ǂu, see Control Subfields.

583     deacidify ǂc 19860501 ǂu http://128.227.54.151/cgi-bin/conserve/rara.pl
ǂx Nonpublic note

The note pertains to an action on an item that is in a form not adequate for public display.

583 0   condition reviewed ǂc 2004 ǂl defaced ǂx faces in illustrations are blacked out ǂ2 pda ǂ5 NIC
ǂz Public note

The note pertains to an action on an item that is in a form adequate for public display.

583 1   digitized ǂb 2004-074 ǂc 20041104 ǂz Institute for Museum and Library Services grant ǂ2 pda ǂ5 DLC
ǂ2 Source of term

A MARC code that identifies the source list from which the term used in subfield ǂa to record the action information was assigned. The source of the MARC code is Resource Action Term Source Codes. For more information about subfield ǂ2, see Control Subfields.

583     rebound ǂc 1993 ǂ2 pda
ǂ3 Materials specified

For information about subfield ǂ3, see Control Subfields.

583     ǂ3 typewritten transcripts ǂa additional accessions ǂe at completion of new tape transaction
ǂ5 Institution to which field applies

For information about subfield ǂ5, see Control Subfields.

583     queued for preservation ǂc 19861010 ǂe priority ǂf Title IIC project ǂ5 DLC
ǂ6 Linkage

Data that link fields when non-Latin script is entered. This subfield is system supplied and does not appear in OCLC online displays. Do not add subfield ǂ6. For more information about subfield ǂ6, see Control Subfields.

ǂ8 Field link and sequence number

For information about subfield ǂ8, see Control Subfields.

Punctuation

Field 583 does not end with a mark of punctuation unless the field ends with an abbreviation, initial/letter, or other data that ends with a mark of punctuation.

Indexing

For indexing and searching information in bibliographic records, see Searching WorldCat Indexes, field 583.

For indexing and searching information in LHRs, see Local holding record (LHR) field mapping, field 583.

This page last revised: October 18, 2018