Contents Fixed field Access points 0xx 1xx 2xx 3xx 4xx 5xx 6xx 7xx 8xx 9xx Control subfields

583 Action Note (R)

Record Type
BIB, LHR
Input Standards
Field (Full/Minimal)
Optional/Optional
1st Indicator Privacy
	No information provided
0	Private
1	Not private
2nd Indicator Undefined
	Undefined
Subfields (R=Repeatable NR=Nonrepeatable)		Input Standards (Full/Minimal)
ǂa	Action (NR)	Mandatory/Mandatory
ǂb	Action identification (R)	Required if applicable/Required if applicable
ǂc	Time/date of action (R)	Required if applicable/Required if applicable
ǂd	Action interval (R)	Required if applicable/Required if applicable
ǂe	Contingency for action (R)	Required if applicable/Required if applicable
ǂf	Authorization (R)	Required if applicable/Required if applicable
ǂh	Jurisdiction (R)	Required if applicable/Required if applicable
ǂi	Method of action (R)	Required if applicable/Required if applicable
ǂj	Site of action (R)	Required if applicable/Required if applicable
ǂk	Action agent (R)	Required if applicable/Required if applicable
ǂl	Status (R)	Required if applicable/Required if applicable
ǂn	Extent (R)	Required if applicable/Required if applicable
ǂo	Type of unit (R)	Required if applicable/Required if applicable
ǂu	Uniform Resource Identifier (R)	Optional/Optional
ǂx	Nonpublic note (R)	Required if applicable/Required if applicable
ǂz	Public note (R)	Required if applicable/Required if applicable
ǂ2	Source of term (NR)	Required if applicable/Required if applicable
ǂ3	Materials specified (NR)	Optional/Optional
ǂ5	Institution to which field applies (NR)	Required if applicable/Required if applicable
ǂ6	Linkage (NR) [BIB]	System supplied/System supplied
ǂ7	Data provenance (R)	Optional/Optional
ǂ8	Field link and sequence number (R)	Optional/Optional

Definition

A note about processing and reference actions, such as a brief statement about solicitation to acquire material, whether the solicitation is active or inactive, and the date of the last item of correspondence. Use field 583 also to record information about preservation actions relating to an item, such as review of condition, queuing for preservation, and completion of preservation. Standard terminology may be used in subfield ǂa and the authority for the terminology may be indicated in subfield ǂ2. Repeat field 583 to record information about different actions.

For information on punctuation, see the Punctuation section below.

Guidelines

Libraries that are a part of the Shared Print registry, should follow the procedures for field 583 as outlined in OCLC Shared Print Management.

1st Indicator

Privacy

	No information provided. Fields with 1st indicator blank are retained in the WorldCat record, the LHR, exported records, and records delivered via other services.

0	Private. Fields with 1st indicator 0 are not retained in the WorldCat record or records delivered via other services, but they are included in the LHR and records exported during the session in which they were input. Note: If field 583 is coded with 1st indicator 0 in the WorldCat record, the field is visible in the displayed record only during the session in which it was input.

1	Not private. Fields with 1st indicator 1 are retained in the WorldCat record, the LHR, the exported record, and records delivered via other services.

2nd Indicator

Undefined. The 2nd indicator position is undefined and contains a blank.

	Undefined

Subfields

ǂa Action

The action performed (e.g., accession, appraise, authenticate, classify, copy, describe, exhibit, lend, organize, microfilm, preserve, reference, schedule, solicit, survey, or transfer). For preservation activities, use subfield ǂa for a description of the action (e.g., condition review, queued for preservation, interim treatment, or preservation completed).

583

preserve ǂb PA-061 ǂc 19831204

ǂb Action identification

The code or designation assigned to identify a specific action or to identify it in conjunction with the time of action (e.g., an accession number or project code).

583

ǂ3 8 record center cartons ǂn 8 ǂo cu. ft. ǂa accession ǂb 82-14 ǂc 19841015

ǂc Time/date of action

The time or date of an action. It may be a future or a past time. Use subfield ǂc for the date of accessioning, acquisition, classification, transfer, or description. The date and time are recorded according to ISO 8601, Representations of Dates and Times. Express dates in the form yyyymmdd. The month and day positions, mm and dd, contain zeros when the information is unknown. Express time using the 24-hour clock (00-23) in the form of hhmmss.f in which h represents the hour, m represents the minute, s represents the second, and .f represents the decimal fraction of the second. Express date and time together as yyyymmddhhhmmss.f.

583

solicit ǂl previously offered ǂc 19841015

583

0

ǂ3 plates ǂa condition reviewed ǂc 20040915142010.2 ǂl mutilated ǂ2 pda ǂ5 DLC

583

1

ǂa will microfilm ǂc 2004 ǂ2 pda ǂ5 ICU

ǂd Action interval

A time period that cannot be expressed as a specific date (e.g., at the end of the academic term or every six months).

583

appraise ǂb ORR 80/144 ǂd quinquennial

ǂe Contingency for action

A designated time or time period in terms of an unpredictable event (e.g., after death of daughter, at conclusion of court case, or upon receipt).

583

transfer ǂe at conclusion of court case

ǂf Authorization

The text of, or citation to, an action order, rationale, rule, or statute governing a particular action.

583

queued for preservation ǂc 19861010 ǂe priority ǂf Title IIC project ǂ5 DLC

ǂh Jurisdiction

The name of a person, an institution, or a function or position within the institution responsible for approving the action.

583

transfer ǂc 19770613 ǂh university archives

ǂi Method of action

The means (e.g., by mail, by phone for reference services, or in person) or technique (e.g., incinerate, scrap, or shred for disposition) by which the action was performed.

583

acknowledge ǂb 87-105 ǂi letter ǂc 19871211 ǂb LBW

ǂj Site of action

The location at which the decribed materials were acted upon, including the site at which they are consulted by users.

583

exhibit ǂc 19840512 through 19841230 ǂe Pending results of conservation test ǂj Museum of Fine Arts ǂk AFD

ǂk Action agent

The name of the person or organization performing the action.

583

ǂ3 scrapbooks (10 volumes) ǂn 1 ǂo cu. ft. ǂa microfilm ǂc 198303 ǂe at completion of arrangement ǂf 1983 master film schedule ǂk Thomas Swing

ǂl Status

The condition or state of the described materials (e.g., description status, insurance value, or physical condition). This condition may be a result of the action. For preservation activities, use subfield ǂl for information about the condition of the materials when the action is condition reviewed. Use subfield ǂl also for information about the status of the materials that caused preservation to be rejected (e.g., the action is preservation rejected) or information about the disposition of the original materials (e.g., the action is reformatted).

583

ǂ3 patent case files ǂn 12 ǂo reels of microfilm ǂl filmed ǂc 19811017 ǂj Central Services

ǂn Extent

The number of items involved. When repeating both subfields ǂn and ǂo, each subfield ǂn should be followed by its associated subfield ǂo.

583

ǂ3 student case files (9 file drawers) ǂn 18 ǂo linear ft. ǂa weed ǂd end of academic year ǂh Student Affairs Office ǂj Bldg. 174, Rm. 436

ǂo Type of unit

The name of the unit of measurement. When repeating both subfields ǂn and ǂo, each subfield ǂo should follow its associated subfield ǂn.

583

describe ǂn 5 ǂo reels of videotape ǂn 2 ǂo reels of audiotape ǂn 49 ǂo broadsides ǂn 12 ǂo phonograph records ǂe After phonograph records are reformatted ǂk FRG

ǂu Uniform Resource Identifier

Uniform Resource Identifier (URI), for example a URL or URN, which provides electronic access data in a standard syntax. In field 583, subfield ǂu is used to record the location of external or supplemental information accessible electronically. For more information about subfield ǂu, see Control Subfields.

583

deacidify ǂc 19860501 ǂu http://128.227.54.151/cgi-bin/conserve/rara.pl

ǂx Nonpublic note

The note pertains to an action on an item that is in a form not adequate for public display.

583

0

condition reviewed ǂc 2004 ǂl defaced ǂx faces in illustrations are blacked out ǂ2 pda ǂ5 NIC

ǂz Public note

The note pertains to an action on an item that is in a form adequate for public display.

583

1

digitized ǂb 2004-074 ǂc 20041104 ǂz Institute for Museum and Library Services grant ǂ2 pda ǂ5 DLC

ǂ2 Source of term

A MARC code that identifies the source list from which the term used in subfield ǂa to record the action information was assigned. The source of the MARC code is Resource Action Term Source Codes. For more information about subfield ǂ2, see Control Subfields.

583

rebound ǂc 1993 ǂ2 pda

ǂ3 Materials specified

For information about subfield ǂ3, see Control Subfields.

583

ǂ3 typewritten transcripts ǂa additional accessions ǂe at completion of new tape transaction

ǂ5 Institution to which field applies

For information about subfield ǂ5, see Control Subfields.

583

queued for preservation ǂc 19861010 ǂe priority ǂf Title IIC project ǂ5 DLC

ǂ6 Linkage

Data that link fields when non-Latin script is entered. This subfield is system supplied and does not appear in OCLC online displays. Do not manually add subfield ǂ6. For more information about subfield ǂ6, see Control Subfields.

ǂ7 Data provenance

For information about subfield ǂ7, see Control Subfields.

ǂ8 Field link and sequence number

For information about subfield ǂ8, see Control Subfields.

Punctuation

For records containing or omitting punctuation, follow these instructions:

Include incidental punctuation needed within any subfields, e.g., commas, periods (following abbreviations or initials), etc.
Omit punctuation preceding each subfield unless the preceding subfield ends with an ellipsis, exclamation point, hyphen, period (following an abbreviation or initial), question mark, closing bracket, or closing parenthesis
Omit the terminal period at the end of the field unless the last word is an abbreviation or initial

583

ǂ3 8 record center cartons ǂn 8 ǂo cu. ft. ǂa accession ǂb 82-14 ǂc 19841015

For more information on punctuation, including OCLC policy, see section 2.8, Punctuation.

Indexing

For indexing and searching information in bibliographic records, see Searching WorldCat Indexes, field 583.

For indexing and searching information in LHRs, see Local holding record (LHR) field mapping, field 583.

MARC 21

For more information, including content designator history, see MARC 21 Format for Bibliographic Data, field 583.

This page last revised: December 23, 2022

5xx Fields