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852  Location (R)

Input Standards

Optional/Optional
1st Indicator  Shelving scheme
blank character No information provided
0 Library of Congress classification
1 Dewey Decimal classification
2 National Library of Medicine classification
3 Superintendent of Documents classification
4 Shelving control number
5 Title
6 Shelved separately
7 Source specified in subfield ǂ2
8 Other scheme
2nd Indicator  Shelving order
blank character No information provided
0 Not enumeration
1 Primary enumeration
2 Alternative enumeration
Subfields (R=Repeatable  NR=Nonrepeatable) Input Standards
ǂa Location (NR) Optional/Optional
ǂb Sublocation or collection (R) Optional/Optional
ǂc Shelving location (R) Optional/Optional
ǂd Former shelving location (R) Optional/Optional
ǂe Address (R) Optional/Optional
ǂf Coded location qualifier (R) Optional/Optional
ǂg Noncoded location qualifier (R) Optional/Optional
ǂh Classification part (NR) Optional/Optional
ǂi Item part (R) Optional/Optional
ǂj Shelving control number (NR) Optional/Optional
ǂk Call number prefix (R) Optional/Optional
ǂl Shelving form of title (NR) Optional/Optional
ǂm Call number suffix (R) Optional/Optional
ǂn Country code (NR) Optional/Optional
ǂp Piece designation (NR) Optional/Optional
ǂq Piece physical condition (NR) Optional/Optional
ǂs Copyright article-fee code (R) Optional/Optional
ǂt Copy number (NR) Optional/Optional
ǂu Uniform Resource Identifier (R) Optional/Optional
ǂx Nonpublic note (R) Optional/Optional
ǂz Public note (R) Optional/Optional
ǂ2 Source of classification or shelving scheme (NR) Optional/Optional
ǂ3 Materials specified (NR) Optional/Optional
ǂ8 Sequence number (NR) Optional/Optional

Definition

The information required to locate an item. Use to identify the institution holding the item or from which institution the item is available. Use also for detailed information to locate the item within a collection. Repeat field 852 when holdings are reported for multiple copies of an item and the location data elements vary. Field 852 can be used to build item records in MARC format for holdings data.

Field 852 does not remain in the master record. It is retained in exported records and records delivered via other services.

1st Indicator

Shelving scheme. The scheme used to shelve a bibliographic item in the collections of the reporting organization.

 
blank character

No information provided. Shelving scheme information is not provided.

 
0

Library of Congress classification. The item is shelved by a Library of Congress classification number. Use subfield ǂh to indicate this number. The source of this number is Library of Congress Classification schedules.

 
1

Dewey Decimal classification. The item is shelved by a Dewey Decimal classification number. Use subfield ǂh to indicate this number. The source of this number is Dewey Decimal Classification and Relative Index, the Abridged Dewey Decimal Classification and Relative Index.

 
2

National Library of Medicine classification. The item is shelved by a U.S. National Library of Medicine classification number. Use subfield ǂh to indicate this number. The source of this number is the National Library of Medicine Classification schedules QS–QZ and W or the Library of Congress Classification schedules used by the National Library of Medicine.

 
3

Superintendent of Documents classification. The item is shelved by a U.S. Superintendent of Documents classification number. Use subfield ǂh to indicate this number. The source of this number is the U.S. Government Printing Office's Superintendent of Documents Classification System.

 
4

Shelving control number. The item is shelved by a shelving control number. Use subfield ǂj to record the number.

 
5

Title. The item is shelved by a title. Use subfield ǂl to record the title.

 
6

Shelved separately. The part of the item is shelved separately because the parts are classed separately.

 
7

Source specified in subfield ǂ2 . The item is shelved by a classification number in a scheme other than that specified by one of the other defined values and for which an identifying MARC code is given in subfield ǂ2. The source of the code is Classification Scheme Source Codes (http://www.loc.gov/standards/sourcelist/classification.html).

 
8

Other scheme. The shelving scheme is known, but is not specified.

2nd Indicator

Shelving order. The value that indicates whether an item is shelved under a primary or alternative numbering scheme. The distinction is necessary when an item carries two numbering schemes. The numbering scheme may be an alphabetical, numerical, or chronological designation.

 
blank character

No information provided. The shelving order is not provided.

 
0

Not enumeration. The item is not shelved by enumeration.

 
1

Primary enumeration. The item is shelved by its primary enumeration. Use value 1 also when the item has only one numbering scheme.

 
2

Alternative enumeration. The item carries two numbering schemes and is shelved by the secondary scheme.

Subfields

 
ǂa Location

The MARC code of the holding institution or the name of the institution or person from which access is given. See MARC Code List for Organizations (http://www.loc.gov/marc/organizations/orgshome.html), which also includes links to Canadian, United Kingdom, and German MARC Organization Code lists.

A sublocation within an organization is contained in subfield ǂb. To differentiate between subfields ǂa and ǂb, use subfield ǂa for the name to be addressed in external communication and subfield ǂb for the name within the institution.

If the bibliographic item is physically located somewhere other than the location identified in subfield ǂa, use subfield ǂx or ǂz to identify the physical location. If the item is owned by an institution or individual other than the one identified in subfield ǂa, use subfield ǂx or ǂz or field 561 to identify the actual owner.

852     CLU
ǂb Sublocation or collection

The name of the organizational division of the organization identified in subfield ǂa or the name of the collection in which the item is located or from which it is available. Use a full name or a standardized abbreviated or coded form.

Repeat subfield ǂb to indicate the organizational hierarchy of the sublocation. Repeat field 852 for each sublocation when multiple copies of an item having the same call number are housed in various sublocations or when parts of a copy are split among several locations.

852   0 CaABA ǂb Manuscript Division
ǂc Shelving location

The physical location of the item within the collection. Use also for the physical location within a sublocation (e.g., oversize shelving or reference alcove).

852 8 1 CaABA ǂb Main ǂc mezzanine stacks
ǂd Former shelving location

Call numbers/shelf numbers where a resource was previously located, in cases of a relocation or a reordering/reorganization of a collection as a whole.

852 8   [location identifier] ǂc N. Mus. ms. 2234 ǂd Mus. ms. pr. XII/911 ǂd 13.492
ǂe Address

The complete address and country information for the principal location identified in subfield ǂa. Subfield ǂe may be repeated to separate the parts of an address.

852     National Geographic Society ǂb Personnel Dept. ǂe 17th & M St., N.W., Washington, DC, USA
ǂf Coded location qualifier

A two- or three-character code that identifies the specific issues of the item that are housed in a location different from that of the main holdings of the same item. A two-character code is composed of a Qualifier Type code and a Unit Type code. A three-character code is composed of a Qualifier Type code, the Number of Units, and a Unit Type code. Use the following codes:

Qualifier Type Number of Units Unit Type
    Time Part
p Previous 1–9 w Week(s) e Editions
l Latest   m Month(s) i Issues
      y Year(s) s Supplement(s)

The Qualifier Type identifies whether it is the latest or previous time or part unit that is housed in a different location. Use p to indicate that the previous, not including the current, time, or part units is housed in a different location. Use l to indicate that the latest, including the current, time, or part units is housed in a different location.

The Number of Units identifies the number of time or part units that are housed in a different location. When a number is not required to identify the specific units, the number of units may be omitted. If the number of time or parts units exceeds 9, use subfield ǂg.

The Unit Type identifies either the time or part unit that is housed in a different location.

If the location qualifier cannot be expressed in coded form, use subfield ǂg.

852 0 1 DLC ǂb MRR Ref ǂf l2y
[The Library of Congress houses the item in its Serial Division area except for the latest two years which are in the Main Reading Room Reference collection]
ǂg Noncoded location qualifier

A textual description that identifies the specific units of an item that are housed in a location different from that of the main holdings of the same item when the location qualifier cannot be expressed in coded form in subfield ǂf.

852 8 1 CEDA-HA ǂb Ref ǂg holographic issue
[Only this special issue is housed in Reference]
ǂh Classification part

The classification part of the call number used as the shelving scheme for an item. Use subfield ǂi to identify a Cutter, date or term that is added to the classification to distinguish one item from any other item assigned the same classification. Use subfield ǂk to identify a call number prefix.

852 8 1 FrPALP ǂh Per ǂi REF
ǂi Item part

A Cutter, date or term that is added to the classification recorded in subfield ǂh to distinguish one item from any other item assigned the same classification. Use subfield ǂm to identify a call number suffix.

852 0 1 CtY ǂb Main ǂh LB201 ǂi .M63
ǂj Shelving control number

A shelving control number used as the shelving scheme for an item. The 1st indicator value is 4.

852 4   DLC ǂb MicRR ǂj Microfilm 82/528 MicRR
ǂk Call number prefix

A term that precedes a call number. Use before subfields ǂh or ǂi.

852 8 1 ViBlbV ǂb Main Lib ǂb MRR ǂk Ref ǂh HF5531.A1 ǂi N4273
ǂl Shelving form of title

The title used to shelve an item. The 1st indicator value is 5.

852 5 1 OCo ǂb 0108 ǂl NYT MAG
ǂm Call number suffix

A term that follows a call number. Use after subfields ǂh or ǂi.

852     DLC ǂb c-G&M ǂh G3820 ǂi .H62 ǂm Vault
ǂn Country code

A two- or three-character MARC country code for the principal location identified in subfield ǂa. See MARC Code List for Countries (http://www.loc.gov/marc/countries/).

852     National Archives and Records Service ǂb Genealogical Research Recording ǂe Pennsylvania Ave. at 8th St., N.W., Washington, D.C. USA ǂn dcu
ǂp Piece designation

An identification of a single piece when the holdings information does not contain subfield ǂp in a field 863-865. See 84x-87x  Holdings Data Embedded in Bibliographic Records General Information. Use an accession number or a bar code number, for example, as identification.

Use an uppercase B or U before the piece designation number to specify whether the piece is bound or unbound. When no piece designation exists, use a double slash ( // ) in subfield ǂp to indicate that the field relates to a piece.

852 8 1 CtY ǂh M ǂi S:55 ǂp1100064014 ǂx accession no.: 90/84370
ǂq Piece physical condition

A description of any unusual characteristic of the physical condition of the piece when the holdings information does not contain subfield ǂq in a field 863-865. See 84x-87x  Holdings Data Embedded in Bibliographic Records General Information.

Do not use subfield ǂq for physical condition information resulting from a formal review for making preservation decisions. Use field 583.

852     Oco ǂb Main ǂc oversize shelving ǂq child's graffiti on end papers
ǂs Copyright article-fee code

A copyright article-fee code. Description of the copyright article-fee code is given in field 018.

ǂt Copy number

A copy number or a range of copy numbers that have the same location and call number when the holdings information does not contain subfield ǂt in a field 863-865. See 84x-87x  Holdings Data Embedded in Bibliographic Records General Information.

852     CSf ǂb Sci ǂt1
ǂu Uniform Resource Identifier For information about subfield ǂu, see Control Subfields. The URI links to the repository that holds the item (regardless of whether the item is analog or digital). This information may also be recorded as an organization code or text in subfield ǂa (Location) and (if applicable) subfield ǂb (Sublocation). Repeat subfield ǂu if the digital object has multiple identifiers (URIs).
ǂx Nonpublic note

A note pertaining to the location of the item that is in a form not adequate for public display.

852     MH ǂc Current issues in R.R. ǂx 1-54 on order in Mfiche
ǂz Public note

A note pertaining to the location of the item that is in a form adequate for public display.

852 0 1 DLC ǂb Ser Div ǂh A123 ǂi .B456 ǂz Signed by author
ǂ2 Source of classification or shelving scheme

A MARC code that identifies the source from which the classification or shelving was assigned. Use when 1st indicator value is 7. The source of the MARC code is Classification Scheme Source Codes (http://www.loc.gov/standards/sourcelist/classification.html).

852 7 0 PBm ǂh PY F532.17/4 ǂ2 padocs
ǂ3 Materials specified

For information about subfield ǂ3, see Control Subfields.

852   0 ǂ3 Correspondence ǂa Jefferson County Historical Society ǂb Manuscript Division
ǂ8 Sequence number

For information about subfield ǂ8, see Control Subfields and MARC 21 Format for Holdings Data (http://www.loc.gov/marc/holdings/echdhome.html).

This page last revised: October 3, 2016