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Meeting Names--General Information 

Record Type

BIB

Input Standards

Applicable Fields (R=Repeatable  NR=Nonrepeatable) Input Standards
111 Main Entry--Meeting Name (NR) Required if applicable/Required if applicable
611 Subject Added Entry--Meeting Name (R) Required if applicable/Optional
698 Local Subject Added Entry--Meeting Name (R) Optional/Optional
711 Added Entry--Meeting Name (R) Required if applicable/Required if applicable
792 Local Added Entry--Meeting Name (R) Optional/Optional
798 Local Added Entry--Meeting Name (R) Optional/Optional
811 Series Added Entry--Meeting Name (R) Required if applicable/Optional
898 Local Series Added Entry--Meeting Name (R) Optional/Optional
1st Indicator  Type of conference or meeting name entry element [All fields]
Inverted name
1 Jurisdiction name
2 Name in direct order
2nd Indicator  Undefined [111, 811, 898]
blank character Undefined
2nd Indicator  Thesaurus [611, 698]
Library of Congress Subject Headings
1 LC subject headings for children's literature
2 Medical Subject Headings
3 National Agricultural Library subject authority file
4 Source not specified
5 Canadian Subject Headings
6 Répertoire de vedettes-matière
7 Source is specified in subfield ǂ2
8 Sears List of Subject Headings
2nd Indicator  Type of added entry [711, 792, 798]
blank character No information provided
2 Analytical entry
Subfields (R=Repeatable  NR=Nonrepeatable) Input Standards
ǂa Meeting name or jurisdiction name as entry element (NR) [All fields] Mandatory/Mandatory
ǂc Location of meeting (R) [All fields] Required if applicable/Required if applicable
ǂd Date of meeting (NR) [All fields] Required if applicable/Required if applicable
ǂe Subordinate unit (R) [All fields] Required if applicable/Required if applicable
ǂg Miscellaneous information (R) [All fields] Required if applicable/Required if applicable
ǂj Relator term (R) [All fields] Optional/Optional
ǂn Number of meeting (R) [All fields] Required if applicable/Required if applicable
ǂq Name of meeting following jurisdiction name entry element (NR) [All fields] Required if applicable/Required if applicable
ǂu Affiliation (NR) [All fields] Optional/Optional
ǂv Form subdivision (R) [611, 698] Required if applicable/Required if applicable
ǂx General subdivision (R) [611, 698] Required if applicable/Required if applicable
ǂy Chronological subdivision (R) [611, 698] Required if applicable/Required if applicable
ǂz Geographical subdivision (R) [611, 698] Required if applicable/Required if applicable
ǂ0 Authority record control number or standard number (R) [All fields] Optional/Optional
ǂ2 Source of heading or term (NR) [611, 698] Required if applicable/Required if applicable
ǂ3 Materials specified (NR) [611, 698, 711, 792, 798, 811, 898] Optional/Optional
ǂ4 Relationship (R) [All fields] Optional/Optional
ǂ5 Institution to which field applies (NR) [711, 792, 798, 811, 898] Required if applicable/Required if applicable
ǂ6 Linkage (NR) [All fields] System supplied/System supplied
ǂ8 Field link and sequence number (R) [611] Optional/Optional
ǂ9 Special entry (NR) [698, 798, 898] Optional/Optional

Definition

A conference or meeting name used as an authorized access point. The access point is assigned according to various cataloging rules to give access to the bibliographic record from meeting names.

Conference or meeting names can be entered directly under its own name or indirectly under the name of a corporate body.

If you enter a conference or meeting name indirectly (i.e., under the name of a corporate body), see Corporate Names--General Information.

Use for the following types of meeting names:

  • Athletic contests
  • Conferences, colloquia, congresses, institutes, seminars, symposia, workshops
  • Competitions
  • Exhibitions
  • Expositions
  • Fairs, festivals
  • Meetings
  • Parades
  • Scientific expeditions

OCLC also makes available nonstandard MARC fields to use for access points not supported by cataloging rules (e.g., donor or gift information or variant form). Enter information in fields 698, 792, 798, or 898 as you would in the corresponding standard MARC fields. These fields are not retained in the master record. However, they are retained in exported records and records delivered via other services.

This page does not cover the title portion of name/title access points. Refer to the Preferred Titles--General Information for further information on constructing title access points and title related subfields.

Guidelines

Guidelines and links to guidelines, for applying all content designators are given below. A field-specific list of content designators and guidelines for applying the 1st and 2nd indicator positions are provided under the description for fields that contain a conference or meeting name.

For current cataloging, construct conference or meeting names according to Resource Description and Access (RDA), Anglo-American Cataloguing Rules, 2nd edition (AACR2), Library of Congress Subject Headings (LCSH), and Library of Congress/Program for Cooperative Cataloging (LC/PCC) practice. Search the OCLC Authority File to verify forms of authorized access points. Use the current RDA, AACR2, or AACR2-compatible forms of the authorized access points. If an access point is not found, construct the access point according to RDA or AACR2.

For retrospective cataloging, search the OCLC Authority File to verify the forms of the authorized access points. Use the current RDA, AACR2, or AACR2-compatible forms of the authorized access points. If an access point is not found, you may enter the pre-RDA form, but you are encouraged to construct the access point according to RDA or AACR2.

For help in coding ambiguous access points, see the Subject Heading Manual H 405 (http://www.loc.gov/aba/publications/FreeSHM/H0405.pdf). Jurisdictions will appear in the authority file in field 151 but when used as descriptive access points they will be coded with an x10 with a 1st indicator 1.

Modifications

If constructing a conference or meeting access point according to pre-RDA instructions, make the following modifications:

  • Use Department instead of Dept. based on usage of the corporate body
  • Retain a frequency word as part of the name of a conference or meeting when the frequency is formally associated with the meeting name
  • Spell out the names of months when they appear in the qualifiers for conference or meeting names

1st Indicator

Type of meeting name entry element. Value that identifies the form of the entry element of the field. The values distinguish among an inverted personal name, a jurisdiction name, and a conference or meeting name in direct order used as the entry element. .

 
0

Inverted name. Pre-AACR2 access points in inverted order.

111 0   Smith (David Nichol) Memorial Seminar.
[Pre-AACR2]
 
1

Jurisdiction name. Pre-AACR2 headings for a conference or meeting name entered under ecclesiastical entities or the jurisdiction names under which you enter a corporate name, a city section, or a title of a work.

111 1   Chicago. ǂq Cartography Conference.
 
2

Name in direct order. Conference or meeting names entered in direct order. These access points may also have a parenthetical qualifier or may be an acronym or initialism.

111 2   Advantage Maharashtra, Global Investors' Convention ǂd (1997 : ǂc Mumbai, India), ǂj author.
611 2 Indianapolis Speedway Race ǂv Juvenile literature.
711 2   International Conference on Computer Methods and Experimental Measurements for Surface Treatment Effects ǂn (2nd : ǂd 1995 : ǂc Milan, Italy), ǂj issuing body.

2nd Indicator

The definition of the 2nd indicator position is specific to each field.

111, 811, 898

Undefined. The 2nd indicator position is undefined and contains a blank ( blank character ).

blank character

Undefined

611, 698

Thesaurus. The thesaurus or established subject terminology used in constructing the subject access point. For more information, see 6xx Introduction.

 
0

Library of Congress Subject Headings. The formulation of the subject access point conforms to Library of Congress Subject Headings (LCSH) and Subject Headings Manual (SHM) practices. This includes access points with or without subdivisions that have been found in the LC authority files for names or subjects or have been constructed following RDA or AACR2.

611 2 Biennale di Venezia ǂc (Venice, Italy). ǂe Fondazione.
611 2 Kon-Tiki ekspedisjonen ǂd (1947)
 
1

LC subject headings for children's literature. The formulation of the subject access point conforms to the "Children's Subject Headings" section of Library of Congress Subject Headings practice. This includes access points with or without subdivisions that have been found in the LC authority files for names or subjects or have been constructed following RDA or AACR2.

611 2 1 Kon-Tiki Expedition ǂd (1947)
 
2

Medical Subject Headings. The formulation of the subject access point conforms to the National Library of Medicine authority practice.

611 2 2 Conferência Nacional de Saúde (Brazil)
 
3

National Agricultural Library subject authority file. The formulation of the subject access point conforms to the National Agricultural Library subject authority practice.

611 2 3 Tennessee/Southern Region 4-H Fish and Wildlife Adult Leaders' Conference ǂd (1981 : ǂc Crossville, Tenn.)
 
4

Source not specified. The formulation of the subject access point conforms to a controlled list, but the source cannot be specified by one of the thesauri or established subject terminologies covered by the other 2nd indicator values or by a code for a specific subject scheme in subfield ǂ2. Use field 653 to record terms that do not conform to an established subject terminology list or practice.

611 2 4 Seminar on Technology Transfer and Development in a Changing International Environment: Policy Challenges and Options for Cooperation ǂd (1990 : ǂc Moscow)
 
5

Canadian Subject Headings. The formulation of the subject access point conforms to Canadian Subject Headings practice.

611 2 5 Commonwealth Games ǂn (11th : ǂd 1978 : ǂc Edmonton, Alta.) ǂv Directories.
 
6

Répertoire de vedettes-matière. The formulation of the subject access point conforms to the Répertoire de vedettes-matière practice.

611 2 6 Jeux du Commonwealth ǂn (15es : ǂd 1994 : ǂc Victoria, C.-B.) ǂx Étude et enseignement.
 
7

Source is specified in subfield ǂ2. Subject access points or terms based on other subject authorities (i.e., on authorities other than those listed here). Identify the source in subfield ǂ2 using codes found in Subject Heading and Term Source Codes (http://www.loc.gov/standards/sourcelist/subject.html).

611 2 7 World Population Conference ǂn (3rd : ǂd 1974 : ǂc Bucharest) ǂ2 unbisn
611 2 7 Bayreuther Festspiele. ǂ2 fast ǂ0 (OCoLC)fst01405158
611 2 7 Serie Mundial (Béisbol) ǂd (1919) ǂv Teatro. ǂ2 bidex
 
8

Sears List of Subject Headings. OCLC-defined value. The formulation of the subject access point conforms to the Sears List of Subject Headings practice.

611 2 8 World Cup (Soccer) ǂv Fiction.
711, 792, 798

Type of added entry. The values distinguish between no information provided and an analytical entry.

 
blank character

No information provided. Either the access point is not for an analytic or no information is provided as to whether the added entry is for an analytic.

111 2   Conference on Security and Cooperation in Europe ǂd (1972-1975 : ǂc Helsinki, Finland), ǂj sponsoring body.
240 1 Final act. ǂl Polish
245 1 Akt Końcowy Konferencji Bezpieczeństwa i Współpracy w Europie : ǂb Helsinki, 1 sierpnia 1975 r.
711 2   ǂi Translation of: ǂa Conference on Security and Cooperation in Europe ǂd (1972-1975 : ǂc Helsinki, Finland). ǂt Final act.
 
2

Analytical entry. The item contains the work that is represented by the access point.

100 1   Southwick, Solomon, ǂd 1773-1839.
245 1 Speech of Solomon Southwick, at the opening of the New-York Anti-masonic State Convention, at the capitol, in Albany, February 19th, 1829.
500     "Containing, 1. A concise statement of every important fact, relating to the Masonic outrages on William Morgan and David C. Miller. 2. A concise statement of every important fact, amounting to a presumptive proof of the murder of William Morgan at or near Fort Niagara. To which is added, The Declaration of Independence, agreed upon and published by the Convention of Seceding Masons, at Le Roy, on the 4th of July, 1828, with the names of the signers."
711 2 2 ǂi Container of (work): ǂa Convention of Seceding Masons ǂd (1828 : ǂc Le Roy, N.Y.). ǂt Declaration of Independence.

Subfields

Limited examples are given in this section. Refer to each specific field listed in the Input Standards above for more examples.

ǂa Meeting name or jurisdiction name as entry element

Name of a conference or meeting or a jurisdiction name under which a conference or meeting is entered. Parenthetical qualifying information is not coded in a separate subfield. Conference or meeting names are not entered under jurisdiction names in RDA or AACR2.

111   DOE/Solar Export Opportunities Workshop, ǂj author.
611 2 0 Commonwealth Games.
711   Beef Cattle Production Seminar ǂd (1981 : ǂc Wagga Wagga, N.S.W.), ǂj issuing body.
811   ASEF University (Conference). ǂt ASEF University series.
ǂc Location of meeting

Place or institution name where a conference or meeting was held. Qualify place names by the larger jurisdiction as appropriate. Enter each subsequent location in a separate subfield ǂc.

111 2   Colloque Voyages et conscience patrimoniale, Aubin-Louis Millin (1759-1818) entre France et Italie ǂd (2008 : ǂc Paris, France; ǂc Rome, Italy), ǂj author.
611 2 Festival Internacional de Cine de Mar del Plata ǂn (23rd : ǂd 2008 : ǂc Mar del Plata, Argentina)
711   Düsseldorfer Forum Politische Kommunikation ǂn (8th : ǂd 2012 : ǂc Düsseldorf, Germany), ǂj issuing body.
811   Colloquium De Giorgi ǂc (Scuola normale superiore di Pisa). ǂt Colloquia ; ǂv 1.
ǂd Date of meeting

The actual or projected date or dates of a conference or meeting.

111   Advanced Studies Institute on Exploration of Subsurface Phenomena by Particle Scattering ǂd (1998 : ǂc Monterey, Calif.), ǂj author.
611 2 United Nations Conference on the Human Environment ǂd (1972 : ǂc Stockholm, Sweden)
711 2   Colloque international pour l'étude de la mosaïque antique et médiévale ǂn (11th : ǂd 2009 : ǂc Bursa, Turkey), ǂj issuing body.
811   International Conference on EU and Black Sea Region ǂn (1st : ǂd 2012 : ǂc Bucharest, Romania). ǂt Proceedings of the First International Conference on EU and Black Sea Region ; ǂv v. 2.
ǂe Subordinate unit

Name of a subordinate unit entered under a conference or meeting name.

111   Mostly Mozart Festival. ǂe Orchestra, ǂj author.
611 2 2 Mississippi Valley Sanitary Fair ǂd (1864 : ǂc Saint Louis, Mo.). ǂe Freedmen and Union Refugees' Department.
711 2   Olympic Games ǂn (11th : ǂd 1936 : ǂc Berlin, Germany). ǂe Propaganda-Ausschusses, ǂj issuing body.
811   World Conference on Faith and Order. ǂe Continuation Committee. ǂt Pamphlets ; ǂv no. 66.
ǂg Miscellaneous information

Data not identified in other subfields. Use for subelements that are not more appropriately contained in subfield, ǂa, ǂb, ǂc, ǂd, ǂe, ǂn, or ǂq. Subfield ǂg is unlikely to be used.

ǂj Relator term

A designation of function that describes the relationship between a corporate name and a work (e.g. work, expression, manifestation, item). For more information, see the PCC Training Manual for Applying Relationship Designators in Bibliographic Records (http://www.loc.gov/aba/pcc/sct/documents/rel-desig-guide-bib.pdf).

111   International Conference on Engineering Optimization ǂn (4th : ǂd 2014 : ǂc Lisbon, Portugal), ǂj author.
611 2 Salon international de l'aéronautique et de l'espace ǂc (Le Bourget, France), ǂj depicted.
711 2   International Congress of Bibliophiles ǂn (4th : ǂd 1965 : ǂc London, England), ǂj host institution.
ǂn Number of meeting

The number of a conference or meeting. For a number designation for a part/section of a work used with a title in a name/title field, see Preferred Titles--General Information for further information on constructing title access points and title related subfields.

111 2   Festival de Arte Contemporânea Sesc-Videobrasil ǂn (18th : ǂd 2013 : ǂc São Paulo, Brazil), ǂj author.
611 2 International Congress of Human Sciences in Asia and North Africa ǂn (31st : ǂd 1983 : ǂc Tokyo, Japan; ǂc Kyoto, Japan) ǂv Bibliography.
711   Asia and South Pacific Design Automation Conference ǂn (19th : ǂd 2014 : ǂc Singapore), ǂj issuing body.
811 2   Simpósio da ACIESP ǂn (10th : ǂd 1985 : ǂc São Carlos, São Paulo, Brazil). ǂt Anais do X Simpósio Anual da ACIESP ; ǂv vol. 1.
ǂq Name of meeting following jurisdiction name entry element

Meeting name that is entered under a jurisdiction name contained in subfield ǂa. Under AACR2 and RDA cataloging instructions a conference or meeting name is entered in direct order in an x11 field or is entered subordinately under a corporate body in an x10 field. When possible, revise an access point that requires subfield ǂq to conform to AACR2 or RDA.

611 1 0 Chicago. ǂq World's Columbian exposition, ǂd 1893 ǂv Pictorial works.
[Pre-AACR2]
611 2 0 World's Columbian Exposition ǂd (1893 : ǂc Chicago, Ill.) ǂv Pictorial works.
[AACR2 and RDA]
ǂu Affiliation

The affiliation or address of the conference or meeting name in subfield ǂa. Subfield ǂu is most commonly used for technical reports.

711 2   Emergency Management Higher Education Conference ǂd (2005 : ǂc Emmitsburg, Md.) ǂu FEMA
ǂv Form subdivision

A specific kind or genre of material defined by the thesaurus being used. Use only when a genre/form subdivision is added to a conference or meeting name. A form subdivision in subfield ǂv is generally the last subdivision in a subject access point. Enter each subsequent form subdivision in a separate subfield ǂv.

611 0 Council of Constance ǂd (1414-1418 : ǂc Konstanz, Germany) ǂv Early works to 1800 ǂv Facsimiles.
ǂx General subdivision

A subject subdivision that is not more appropriately contained in subfield ǂv, ǂy, or ǂz. Use subfield ǂx only when a topical subject subdivision is added to a conference or meeting name. Enter each subsequent topical subdivision in a separate subfield ǂx.

611 0 Lewis and Clark Expedition ǂd (1804-1806) ǂx Centennial celebrations, etc.
611 2 0 White House Conference on Small Business ǂx Finance.
ǂy Chronological subdivision

A subject subdivision that represents a period of time. Use only when a chronological subject subdivision is added to a conference or meeting name. Enter each subsequent chronological subdivision in a separate subfield ǂy.

611 0 Mostra libro antico ǂx History ǂy 21st century.
611 2 0 World Series (Baseball) ǂx History ǂy 20th century.
ǂz Geographical subdivision

A subject subdivision that represents a jurisdiction or location. Use only when a geographic subject subdivision is added to a conference or meeting name. Enter each subsequent subdivision in a separate subfield ǂz.

611 0 Biennale di Venezia ǂc (Venice, Italy) ǂx Press coverage ǂz Italy ǂz Palermo ǂv Bibliography ǂv Catalogs.
ǂ0 Authority record control number or standard number

For information about subfield ǂ0, see Control Subfields.

ǂ2 Source of heading or term

For information about subfield ǂ2, see Control Subfields.

ǂ3 Materials specified

For information about subfield ǂ3, see Control Subfields.

ǂ4 Relationship

For information about subfield ǂ4, see Control Subfields.

ǂ5 Institution to which field applies

For information about subfield ǂ5, see Control Subfields.

ǂ6 Linkage

Data that link fields when non-Latin script is entered. This subfield is system supplied and does not appear in OCLC online displays. Do not add subfield ǂ6. For more information about subfield ǂ6, see Control Subfields.

ǂ8 Field link and sequence number

For information about subfield ǂ8, see Control Subfields. Subfield ǂ8 is used infrequently.

ǂ9 Special entry

For information about subfield ǂ9, see Control Subfields.

Punctuation

Punctuation of the subelements of an access point is generally dictated by descriptive cataloging or subject system/thesaurus rules. These input conventions clarify MARC punctuation practices. Fields 111, 611, 711, and 811 end with terminal punctuation. Terminal punctuation consists of one of the following: ellipsis, hyphen, period, closing parenthesis, exclamation point, and question mark. If the final subfields are subfield ǂu, ǂ0, ǂ2, ǂ3, ǂ4, or ǂ5, the terminal punctuation precedes the first instance of those subfields. If the final subfield is ǂj, add a comma after the access point unless the access point ends with an open date. Separate multiple relator terms with commas and add a period after the last subfield ǂj.

A conference or meeting name portion of a name/subordinate body or name/title access point ends with terminal punctuation. When an authorized access point ends with a quotation mark, the terminal punctuation is placed before the quotation mark.

In the case of a conference or meeting name input as a subject access point and followed by a subject subdivision, omit the terminal punctuation unless the name ends with an abbreviation or initial/letter. See also 6xx Introduction for specific subject access point guidelines.

Qualifier elements:

  • Enclose a term indicating the type of corporate body or jurisdiction in parentheses
  • Enclose the name of a geographic place or jurisdiction in parentheses
  • Enclose the name of an institution in parentheses
  • Enclose a date or dates associated with the corporate body in parentheses
  • Enclose a general designation in parentheses
  • Enclose a distinguishing word or phrase in parentheses
  • Separate adjacent qualifiers by a space, colon, space
  • Separate a term used to distinguish one government from another claiming jurisdiction over the same area and the date or dates associated with that government by a comma and a space

Non-qualifier elements:

  • Precede a subheading by a period and a space except when the preceding element ends with a quotation mark
  • Enclose the number, date, and location of a conference or an exhibition, etc., in parentheses. Separate the number, date, and location by a space, colon, space. Separate multiple locations by a semicolon
  • Separate multiple relator terms with commas and add a period after the last subfield ǂj

Indexing

For indexing and searching information, see Searching WorldCat Indexes for fields: 111, 611, 711, and 811.

This page last revised: October 13, 2017