5xx Fields

Use field 500 for general notes. Use the other 5xx fields for specialized notes. Use a separate 5xx field for each note. Use specialized notes if additional data or a distinctive word or phrase introducing the note provides access to the record.

According to AACR2 rule 21.29F, notes may be required to justify added entries. If you are inputting I-level records, enter all applicable notes according to AACR2, chapters 1–12, rules x.7. If you are inputting K-level records, most notes are optional. If you are inputting core-level records, include those notes that support identification of the item.

Your printing profile determines printing selection for 5xx fields. The print program selects printing notes according to three categories:

• Contents notes ( field 505)
• Local notes (59x fields)
• General notes (the other 5xx fields)

Your printing profile determines which categories of notes are to print on selected types of cards (e.g., shelflist cards). For example, one institution may have all notes printed on all cards. Another institution may have 59x notes print only on shelflist cards and general notes (the other 5xx fields) print on all cards.

The following 5xx fields print as notes:

The print program supplies some 5xx fields with a display constant. Display constants are words that are supplied by the print program when it prints the cards. The 1st indicator value determines the display constant for the field. Do not include display constants in the text of the fields.

Display constants may vary for AACR2 and pre-AACR2 records. (The code in the fixed-field element Desc determines whether a record is AACR2 or pre-AACR2.)

Field	1st Ind	AACR2 display constants	Pre-AACR2 display constants
505	0	Contents:	CONTENTS.- -
505	1	Incomplete contents:	CONTENTS.- -
505	2	Partial contents:	PARTIAL CONTENTS.- -
508		Credits:	CREDITS:
510	0	Indexed by:	Indexed by:
510	1	Indexed in its entirety by:	Indexed in its entirety by:
510	2	Indexed selectively by:	Indexed selectively by:
510	3	References:	References:
510	4	References:	References:
511	1	Cast:	Cast:
516		Type of file:	Type of file:
520		Summary:	SUMMARY:
520	0	Subject:	Subject:
520	1	Review:	Review:
520	2	Scope and content:	Scope and content:
520	3	Abstract:	Abstract:
521		Audience:	Audience:
521	0	Reading grade level:	Reading grade level:
521	1	Interest age level:	Interest age level:
521	2	Interest grade level:	Interest grade level:
521	3	Special audience characteristics:	Special audience characteristics:
521	4	Motivation/interest level:	Motivation/interest level:
522		Geographic coverage:	Geographic coverage:
524		Cite as:	Cite as:
526	0	Reading program:	Reading program:
555		Indexes:	INDEXES:
555	0	Finding aids:	Finding aids:
556		Documentation:	Documentation:
565		File size:	File size:
565	0	Case file characteristics:	Case file characteristics:
567		Methodology:	Methodology:
581		Publications:	Publications:
586		Awards:	Awards:

The 1st indicator and the fixed-field element Type control display constants:

1st Ind.	Type: i	Type: j	Type: g, k, o, r
1	No display constant	No display constant	CAST:
0	No display constant	No display constant	No display constant
1	Cast:	No display constant	Cast:
2 2	No display constant	No display constant	Presenter:
3 2	No display constant	No display constant	Narrator:
1 Pre-AACR2 cataloging only. 2 Indicator value is obsolete.

Unless otherwise stated, notes print as a single paragraph with the display constant at the beginning of the note.

Enter notes in AACR2 order or according to CONSER practice. CONSER participants enter 5xx fields in ascending order.

Enter notes in AACR2 order or as prescribed by other approved descriptive convention manuals such as Archival Moving Image Materials: A Cataloging Manual. For example, a "with" note is the final note prescribed by AACR2. Therefore, if a "with" note is applicable, enter field 501 as the final 5xx field. (If field 020 is present, it prints following all 5xx fields.)

OCLC generates notes from fields other than 5xx fields. Whether notes from other fields print can depend on indicator values you use in the field. Use of a field is often dependent on the type of material and format. In general, fields print in the following order with the noted stipulation:

Field	Stipulation
773	1st indicator value must be 0 Value in Desc must be i or a
321	No stipulation
310	No stipulation
Freq	If 310 is not present
362	1st indicator value must be 1. You can enter a maximum of two 362 fields.
246	1st indicator value must be 0 or 1 2nd indicator value must be , 2, 3, 4, 5, 6, 7, or 8
247	2nd indicator value must be 0
028	1st indicator value must be 0 or 1 2nd indicator value must be 1 or 2
307	No stipulation
500, 501, 502, 504, 505, 506, 507, 508, 510, 511, 513, 515, 518, 520, 521, 522, 525, 526, 530, 533, 534, 536, 538, 545, 546, 547, 550, 556, 561, 563, 580, 581, 586, 590, 599	5xx fields print in order of appearance, except for 555 (see below) Your profile controls printing of Contents notes (505), Local notes (59x fields) and General notes (the other 5xx fields)
036	No stipulation
780	1st indicator value must be 0
785	1st indicator value must be 0
555	No stipulation
027	No stipulation
028	1st indicator value must be 2, 3, 4, or 5 2nd indicator value must be 1 or 2
020	No stipulation
022/222	No stipulation

Your catalog card profile determines printing selection for 5xx fields and suppression of notes generated from other fields. However, there are limitations on field suppression. See your printing profile for more information.