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561  Ownership and Custodial History (R)


Input Standards

1st Indicator  Privacy
blank character No information provided
1 Not private
2nd Indicator  Undefined
blank character Undefined
Subfields (R=Repeatable  NR=Nonrepeatable) Input Standards 
‡a History (NR) Mandatory/Mandatory
‡u Uniform Resource Identifier (R) Optional/Optional
‡3 Materials specified (NR) Optional/Optional
‡5 Institution to which field applies (NR) Optional/Optional


A note about the ownership and custodial history of the described materials from the time of their creation to the time of their accession. Use also to include the time at which individual items or groups of items were first brought together in their current arrangement or collation.


Use field 561 also to record:

  • The owner's name and address when the item is located other than at the owner's address. Use field 852 (Location) to record the current location of the item.
  • The original site of the item if the item has been moved to another location. Use field 852 (Location) to record the current location of the item.
  • The last known owner or location of the item if the item has been stolen or destroyed.

Use field 541 (Immediate Source of Acquisition Note) to record the immediate source of acquisition.

1st Indicator

blank character No information provided. Fields with the first indicator blank ( blank character ) will be retained in the master record, the displayed record, the exported record, the institution record, and the user's archive record.
Private. Fields with the first indicator will not be retained in the master record or institution records, but will be included in the exported record and the user's archive record. Note: If field 561 is coded with 1st indicator , the field is visible in the displayed record only during the session in which it was input.
1 Not private. Fields with the first indicator 1 will be retained in the master record, the displayed record, the exported record, the institution record, and the user's archive record.

2nd Indicator

Undefined. The 2nd indicator position is undefined and contains a blank ( blank character ).
blank character Undefined 


‡a History   The entire text of the note.
561 1   Collated: 1845-1847.
561     Collection originally begun by David McNeely Stauffer and completed by Mr. Morgan.
561   From the collection of L. McGarry, 1948-1957.
561     On permanent loan from the collection of Paul Mellon.
561     Originally collected by George Madison and arranged by his nephew, John Ferris, after Madison's death. Purchased by Henry Kapper in 1878 who added to the collection with materials purchased at auctions in Philadelphia and Paris, 1878-1893.
561     The journal was discovered in a cellar in Nantes in 1837 and was removed to the Abbey of St. Pierre, where it remained until 1887, when it was given to Gehan Tourel ...
‡u Uniform Resource Identifier   Uniform Resource Identifier (URI), for example a URL or URN, which provides electronic access data in a standard syntax. This data can be used for automated access to an electronic item using one of the Internet protocols. In field 561, subfield ‡u is used to record the location of electronically accessible source information.

Substituting hexadecimal notation for diacritics and special characters in Uniform Resource Identifiers. When recording a URI in subfield ‡u, you may enter most of the spacing characters listed below as either characters or their hexidecimal equivalents. Consult the table below.

Note: Do not confuse the spacing characters listed below with their long-valid non-spacing counterparts. Use of the spacing characters will be limited almost exclusively to URLs.

Entry method Name Character Alternative entry (hex value)

Enter as character or hex value
Spacing circumflex/circumflex accent ^ %5E
Spacing underscore/low line 1   _ %5F
Spacing grave/grave accent ` %60
Spacing tilde/tilde ~ %7E
Enter as hex value only vertical bar n/a %7C

1   Because the Spacing Underscore may cause problems with MARC output, users may prefer to continue entering it with the hexidecimal value %5F.

‡3 Materials specified   The part of the described materials to which the field applies.
561     ‡3 Family correspondence ‡a Originally collected by Henry Fitzhugh, willed to his wife Sarah Jackson Fitzhugh and given by her to her grandson Jonathan Irving Jackson, who collected some further information about his grandmother and the papers of their relatives and Cellarsville neighbors, the Arnold Fitzhugh's, before donating the materials along with his own papers as mayor of Cellarsville to the Historical Society.
‡5 Institution to which field applies   A code of the institution or organization that holds the copy to which the field applies. Use for notes that do not apply to the universal description of the item. See MARC Code List for Organizations ( or Symbols and Interlibrary Loan Policies in Canada ( Subfield ‡5 is unlikely to be used in field 561.


Field 561 prints as a note. Subfield ‡5 does not print. See "5xx Introduction" for more information.

Last revised: February 11, 2014