Bibliographic Formats and Standards

Contents   Fixed field   Access points   0xx   1xx   2xx   3xx   4xx   5xx   6xx   7xx   8xx   9xx   Control subfields

5xx Fields

5xx Introduction

5xx fields

Use field 500 for general notes. Use the other 5xx fields for specialized notes. Use a separate 5xx field for each note. Use specialized notes if additional data or a distinctive word or phrase introducing the note provides access to the record.

According to RDA guideline 2.17.1–14, According to AACR2 guideline 21.29F, notes may be required to justify added entries. If you are inputting I-level records, enter all applicable notes according to AACR2, chapters 1–12, rules x.7. If you are inputting K-level records, most notes are optional. If you are inputting core-level records, include those notes that support identification of the item.

Display constants

The display program supplies some 5xx fields with a display constant. Display constants are words that are supplied by the display program when it displays the cards. The 1st indicator value determines the display constant for the field. Do not include display constants in the text of the fields.

Display constants may vary for AACR2 and pre-AACR2 records. (The code in the fixed-field element Desc determines whether a record is AACR2 or pre-AACR2.)

Field 1st Ind Display constants
505 0 Contents:
505 1 Incomplete contents:
505 2 Partial contents:
508 blank character Credits:
510 0 Indexed by:
510 1 Indexed in its entirety by:
510 2 Indexed selectively by:
510 3 References:
510 4 References:
511 1 Cast:
516 blank character Type of file:
520 blank character Summary:
520 0 Subject:
520 1 Review:
520 2 Scope and content:
520 3 Abstract:
521 blank character Audience:
521 0 Reading grade level:
521 1 Interest age level:
521 2 Interest grade level:
521 3 Special audience characteristics:
521 4 Motivation/interest level:
522 blank character Geographic coverage:
524 blank character Cite as:
526 0 Reading program:
555 blank character Indexes:
555 0 Finding aids:
556 blank character Documentation:
565 blank character File size:
565 0 Case file characteristics:
567 blank character Methodology:
581 blank character Publications:
586 blank character Awards:

Diplay examples

Unless otherwise stated, notes display as a single paragraph with the display constant at the beginning of the note.
508     Music, Michael Fishbein ; camera, George Leskay.
Credits: Music, Michael Fishbein ; camera , George Leskay.
555     Author index, v. 1 (1915)-6 (1921), with v. 6; Subject index, v. 1 (1915)-6 (1921), with v. 6.
Indexes: Author index, v. 1 (1915)-6 (1921), with v. 6; Subject index, v. 1 (1915)-6 (1921), with v. 6.

Note entry order for serial records

Enter notes according to CONSER practice. CONSER participants enter 5xx fields in ascending tag order. Except enter fields 533 and 539 as the last notes.

Note entry order for nonserial records

RDA has no prescribed order for note fields. Enter notes in AACR2 order or as prescribed by other approved descriptive convention manuals such as Archival Moving Image Materials: A Cataloging Manual. For example, a "with" note is the final note prescribed by AACR2. Therefore, if a "with" note is applicable, enter field 501 as the final 5xx field. (If field 020 is present, it displays following all 5xx fields.)

Notes generated from other fields

Generated notes from fields other than 5xx fields. Whether notes from other fields display depends on indicator values you use in the field. Use of a field is often dependent on the type of material and format. In general, fields display in the following order with the noted stipulation:

Field Indicator value, etc. Display caption
Freq If 310 is not present 1st indicator value must be 0 Value in Desc must be i or a
020 n/a [no display constant]
022/222 n/a [no display constant]
027 n/a [no display constant]
028 1st indicator value must be 0 or 1
2nd indicator value must be 1 or 2
PL. no.:
Publisher's no.:
Distributor's no.:
036 n/a  
246 1st indicator value must be 0 or 1
Second indicator value must be blank character, 2, 3, 4, 5, 6, 7, or 8
blank character - [no display constant]
0 - [no dislay constant]
1 - [no display constant]
2 - Distinctive title:
3 - Other title:
4 - Cover title:
5 - Added title page title:
6 - Caption title:
7 - Running title:
8 - Spine Title:
247 2nd indicator value must be 0 Title varies:
307 1st indicator value must be blank character Hours:
310 n/a [no display constant]
321 n/a [no display constant]
362 1st indicator value must be 1
You can enter a maximum of two 362 fields.
- [dash]
773 1st indicator value must be 0 In:
780 1st indicator value must be 0 or 1
Second indicator value must be 0, 1, 2, 3, 4, 5, 6, or 7
0 - Continues:
1 - Continues in part:
2 - Supersedes:
3 - Supersedes in part:
4 - Formed by the union: ... and: ...
5 - Absorbed:
6 - Absorbed in part:
7 - Separated from:
785 1st indicator value must be 0 or 1
Second indicator value must be 0, 1, 2, 3, 4, 5, 6, 7, or 8
0 - Continued by:
1 - Continued in part by:
2 - Superseded by:
3 - Superseded in part by:
4 - Absorbed by:
5 - Absorbed in part by:
6 - Split into: ... and ...
7 - Merged with: ... to form ...
8 - Changed back to:

This page last revised: May 24, 2017

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