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049 Local Holdings

050-099 Introduction 050 LC Call No. 051 LC Copy, Issue, Offprint Statement 052 Geographic Classification 055 Classification No.-Canada 060 NLM Call Number 061 NLM Copy Statement 066 Character Sets 070 NAL Call No. 071 NAL Copy Statement 072 Subject Category Code 074 GPO Item No. 079 OCLC Master Record Number 080 UDC No. 082 DDC No. 084 Other Classification No. 086 GovDoc Classification No. 088 Report No. 090 Local LC-type Call No. 092 Local Dewey Call No. 096 Local NLM-type Call No. 098 Other Classification Schemes 099 Local Free-Text Call No.

Contents   Fixed field   0xx   1xx   2xx   3xx   4xx   5xx   6xx   7xx   8xx   9xx

049  Local Holdings (NR)

Input Standards

Mandatory/Mandatory
1st Indicator  Controls printing
blank character  Undefined
0 Print data from subfield ‡a only
1 Locally defined
2 Locally defined
2nd Indicator  Indicates the completeness of holdings data
blank character  Undefined
0 Holdings information complete
1 Locally defined
Subfields (R=Repeatable  NR=Nonrepeatable) Input Standards
‡a Holding library  (R) Mandatory. Default Holding Library is system-supplied/Mandatory. Default Holding Library is system-supplied
‡c Copy statement  (R) Optional/Optional
‡d Definition of bibliographic subdivisions  (R) Optional/Optional
‡l Local processing data (R) Optional/Optional
‡m Missing elements (R) Optional/Optional
‡n Notes about holdings (NR) Optional/Optional
‡o Local processing data (R) Optional/Optional
‡p Secondary bibliographic subdivision (R) Optional/Optional
‡q Third bibliographic subdivision (R) Optional/Optional
‡r Fourth bibliographic subdivision (R) Optional/Optional
‡s Fifth bibliographic subdivision  (R) Optional/Optional
‡t Sixth bibliographic subdivision  (R) Optional/Optional
‡u Seventh bibliographic subdivision  (R) Optional/Optional
‡v Primary bibliographic subdivision (R) Optional/Optional
‡y Inclusive dates of publication or coverage  (NR) Optional/Optional


Definition

 The holding library code, copy designations, and volume designations of items held by your institution. Use to describe holdings when you first catalog an item. Use also to update holdings information. Field 049 is not part of the standard MARC 21 format.Field 049 is not retained in the master record. It is retained in archive records, institution records, OCLC-MARC records, and exported records.

Guidelines
 

Holding library codes

 

Holding library codes determine catalog card production characteristics. See "Printing" for more information. A holding library code is a four-character code that identifies one location or collection within your institution. Each holding library defines a collection or category of material. Your profile determines how your cards print.When you retrieve a record, the system displays your default holding library code in subfield ‡a. If the default code is XXXM, the system displays:

049 XXXM

If you want to change the holding library code, you may overtype the default code in uppercase or lowercase.

Multiple holding library codes

 

You may enter multiple holding library codes in a single subfield ‡a separated by commas or in separate subfield ‡a's without commas. See "Printing" for more information.

049 XXXM, xxxr, xxxe, xxx4
049 XXXM ‡a xxxr ‡a xxxe ‡a xxx4

Local holdings information

 

Use field 049 to keep local holdings information current by entering changes in holding library locations. When you acquire, transfer or withdraw an item you may identify holding libraries representing current locations in field 049. Use the Update command to update the locations record without producing cards. For more information, see OCLC Catalog Cards.

Input stamps

 

An input stamp is textual information associated with an item's call number. Enter input stamps in subfield ‡a in brackets. Your profile determines how input stamps print on cards and appear in label displays. See "Printing input stamps" for more information.

Subfields for local processing data

 

Use subfields ‡l and ‡o for local processing data.

Subfields for multipart sets and series

 

Use subfields ‡d, ‡p, ‡q, ‡r, ‡s, ‡t, ‡u and ‡v to describe holdings for multipart sets and series. Use the Union List system to record detailed holdings for serials or other materials that require frequent updating. OCLC provides these subfields to record the volumes, parts and units of items that have appeared in several units. Subfield ‡d describes in words or abbreviations the levels of bibliographic subdivision that relate to each subfield code. Subfields ‡p, ‡q, ‡r, ‡s, ‡t, ‡u and ‡v represent the units held at seven levels of bibliographic subdivision.

‡d [‡v ser. ‡p vol. ‡q no.]
‡d [‡v Bd. ‡p Heft]

Subfields ‡v through ‡u are related hierarchically. Always use subfield ‡v for the primary bibliographic subdivision subfield ‡p for the secondary subdivision subfield ‡q for the third subdivision, etc. Each subfield ‡v through ‡u may represent:

  • A single bibliographic unit at the appropriate level (e.g., ‡v 1)
  • A sequence of such units with commas separating their numbers or other designators (e.g., ‡v 1,2,3,4,5)
  • A range of such units with a hyphen separating the first and last designators in the range (e.g., ‡v 1–3)
  • A combination of sequences and ranges (e.g., ‡v 1 ‡p 2-6,8 ‡v 2 ‡p 1–8)

Use the following guidelines:

  • Summarize holdings at a given level instead of enumerating items at subordinate levels. If portions at the summary level are incomplete, note the incomplete units with a word or abbreviation in brackets following the appropriate unit designators.
‡v 1 [inc.] ‡v 2-5
‡v 1, 5 [inc.], 7-16, 17 [inc.], 18-20
‡v 1-15 [most vols.inc.]
  • If an accession number applies to a particular unit, enter the accession number in brackets following the appropriate unit designator.
‡v 1 ‡p 1-4 [32157] ‡p 5-8 [32158] ‡p 9-12 [32159] ‡v 2 ‡p 1-4 [46177] ‡p 5-8 [46178]‡p 9-12 [46179]
  • If you lack units that were issued, represent the known units in subfields ‡v through ‡u. Indicate the lacking units in subfield ‡m.
  • Use subfield ‡y for publication dates in lieu of other numbering or to supplement other numbering.
  • Use subfield ‡n for notes that clarify or amplify holdings information.

1st Indicator

 Controls printing. The print program ignores indicator values. When you retrieve a record the system displays field 049 with blanks in both indicator positions. If you receive OCLC-MARC records, you may want to supply indicator values for local processing. Except for such local processing use blank character (blank).
blank character Undefined
0 Print data from subfield ‡a only
1 Locally defined
2 Locally defined

2nd Indicator

 Indicates the completeness of holdings data. 
blank character Undefined
0 Holdings information complete
1 Locally defined

Subfields
‡a Holding library

Code and input stamps associated with the call number. The holding library code may be either upper or lowercase. See "Printing" and "Printing input stamps" for more information.

‡c Copy statement

Copy number data in subfield ‡c does not print on cards. Archive records, exported records and OCLC-MARC retain data in subfield ‡c. Subfield ‡c is repeatable. Each subfield ‡c may represent one or more copies. Each subfield ‡c is subordinate to or related to the last preceding subfield ‡a. For example, if holding library XXXM has one copy numbered 1, enter:

049 XXXM ‡c 1

Several subfield ‡c's may be subordinate to a single subfield ‡a. For example, if holding library XXXM has three copies numbered 1, 2 and 3, enter:

049 XXXM ‡c 1 ‡c 2 ‡c 3

A single 049 field may have multiple subfield ‡a's each with one or more related subfield ‡c's. For example if holding library XXXM has two copies numbered 1 and 2 and holding library XXXA has one copy numbered 1 enter:

049 XXXM ‡c 1 ‡c 2 ‡a xxxa ‡c 1

Accession numbers. If an accession number applies to a copy, you may enter the accession number in subfield ‡c. Enter such numbers in brackets. For example, if holding library XXXM holds copy 1 (accession number 476532) and 3 (accession number 479569) and holding library XXXG holds copy 2 (accession number 477343), enter:

049 XXXM ‡c 1 [476532], 3 [479569] ‡a xxxg ‡c 2 [477343]
‡d Definition of bibliographic subdivisions

Words or abbreviations that customarily appear with the numbering of an item's volumes or parts. Each word or abbreviation relates the subfield code to the level of bibliographic subdivision. Use the following guidelines and examples when entering data in subfield ‡d:

Enter the entire content of subfield ‡d in brackets.

049 XXXM ‡d [‡v vol. ‡p pt.]
049 XXXB ‡c 1 ‡d [‡v ser. ‡p vol. ‡q no.]
‡l Local processing data

Locally defined processing data. You define data in subfield ‡l and specify the position of subfield ‡l within the field. (All subfields except subfield ‡a pertain to the holding library designated in the preceding subfield ‡a.) OCLC-MARC records retain subfield ‡l.

‡m Missing elements

Use if you lack units that you know were issued. Use codes ‡v through ‡u within subfield ‡m to identify the lacking units. Use the same rules that apply to the description of existing units. Enter brackets around the entire content of subfield ‡m.

Subfield ‡m is subordinate to the immediately preceding subfield ‡c. All the information in subfield ‡m pertains to every copy in subfield ‡c. If no subfield ‡c is present, subfield ‡m is subordinate to the immediately preceding subfield ‡a. All the information in subfield ‡m pertains to every holding library in the preceding subfield ‡a.

Use the following examples as guidelines when entering data in subfield ‡m.

  • If holding library XXXG holds one copy numbered 1 and volumes 1–7 have been published each in four numbers. If volume 2 number 3 and volume 5 numbers 1 and 4 are missing:
049 XXXG ‡c 1 ‡v 1-7 ‡p 1-4 ‡m [‡v 2 ‡p 3 ‡v 5 ‡p 1,4]
  • If missing units are numerous or if the description of actually published units is complex, you may list units actually held and dispense with subfield ‡m.
  • The following two examples describe the same holdings information, entered differently. Holding library XXXM holds one copy, numbered 2. The first example shows that the item was published in four volumes. Volumes 1–3 each have six numbers and volume 4 has two numbers. Numerous units are missing. You may enter:
049 XXXM ‡c 2 ‡v 1-3 ‡p 1-6 ‡v 4 ‡p 1-2 ‡m [‡v 1 ‡p 1-2,6 ‡v 2 ‡p 2-5 ‡v 3 ‡p 1, 3-5 ‡v 4 ‡p 1]
The second example shows the issues actually held. However, it does not identify units published but lacking from this set. You may enter:
049 XXXM ‡c 2 ‡v 1 ‡p 3-5 ‡v 2 ‡p 1,6 ‡v 3 ‡p 2,6 ‡v 4 ‡p 2
  • Use subfield ‡y in subfield ‡m to identify the dates of publication or coverage of the missing units. Use the same rules for formatting subfield ‡y in subfield ‡m as for subfield ‡y. For example if holding library XXXE holds one unnumbered copy and the publication consists of 34 volumes covering the years 1906/07 through 1939/40. Volumes 28 and 29 covering 1934/35 and 1935/36 are missing enter:
049 XXXE ‡v 1-34 ‡y 1906/07-1939/40 ‡m [‡v 28-29 ‡y 1934/35-1935/36]
‡n Notes about holdings

Notes that amplify or clarify holdings data or that provide information that cannot be expressed in other subfields. Do not enter data in subfield ‡n in brackets. Subfield ‡n is subordinate to subfield ‡a or to subfield ‡c, depending upon the nature of the note.

‡o Local processing data

Locally defined processing data. You define data in subfield ‡o and specify the position of subfield ‡o within the field. (All subfields except subfield ‡a pertain to the holding library designated in the preceding subfield ‡a.) OCLC-MARC records retain subfield ‡o.

‡p Secondary bibliographic subdivision

Each subfield ‡p is subordinate to the immediately preceding subfield ‡v. All the information in subfield ‡p pertains to every unit in the last preceding subfield ‡v. Use the following guidelines and examples when entering data in subfield ‡p: If holding library XXXD holds volumes 1–10 and each volume consists of six numbers enter:

049 XXXD ‡v 1-10 ‡p 1-6

If holding library XXXM holds one copy, numbered 1 and copy 1 consists of two volumes each having six numbers; and holding library XXXB holds one copy, numbered 2 and copy 2 consists of volume 2 in six numbers, enter:

049 XXXM[Reading][Room] ‡c 1 ‡v 1-2 ‡p 1-6 ‡a xxxb ‡c 2 ‡v 2 ‡p 1-6
‡q Third bibliographic subdivision

Each subfield ‡q is subordinate to the immediately preceding subfield ‡p. All the information in subfield ‡q pertains to every unit in the last preceding subfield ‡p. For example if holding library XXXE holds volumes 1–14 and volumes 1–10 each have parts A and B. Each part A has six numbers and each part B has 12 numbers. Volumes 11–14 each have parts A and B. Each part A has 12 numbers and each part B has 12 numbers enter:

049 XXXE ‡d [‡v vol. ‡p pt. ‡q no.] ‡v 1-10 ‡p A ‡q 1-6 ‡p B ‡q 1-12 ‡v 11-14 ‡p A-B ‡q 1-12
‡r Fourth bibliographic subdivision

Each subfield ‡r is subordinate to the immediately preceding subfield ‡q. All the information in subfield ‡r pertains to every unit in the last preceding subfield ‡q.

‡s Fifth bibliographic subdivision

Each subfield ‡s is subordinate to the immediately preceding subfield ‡r. All the information in subfield ‡s pertains to every unit in the last preceding subfield ‡r.

‡t Sixth bibliographic subdivision

Each subfield ‡t is subordinate to the immediately preceding subfield ‡s. All the information in subfield ‡t pertains to every unit in the last preceding subfield ‡s.

‡u Seventh bibliographic subdivision

Each subfield ‡u is subordinate to the immediately preceding subfield ‡t. All the information in subfield ‡u pertains to every unit in the last preceding subfield ‡t.

‡v Primary bibliographic subdivision

Use the following guidelines and examples when entering data in subfield ‡v. If holding library XXXF holds tomes 5–26, enter:

049 XXXF ‡d [‡v Tome] ‡v 5-26

If holding library XXXB holds volumes 1–13 and volume 8 is incomplete, enter:

049 XXXB ‡v 1-7 ‡v 8 [inc.] ‡v 9-13

Subfield ‡v is subordinate to the immediately preceding subfield ‡c. All of the information in subfield ‡v pertains to every copy in the last preceding subfield ‡c. If holding library XXXM holds two copies and copy 1 consists of volumes 1 and 2, copy 2 consists only of volume 1, enter:

049 XXXM ‡c 1 ‡v 1-2 ‡c 2 ‡v 1

If no subfield ‡c is present, subfield ‡v is subordinate to the immediately preceding subfield ‡a. All the information in subfield ‡v pertains to every holding library in the last preceding subfield ‡a. For example, if holding library XXXM holds numbers 15–85 and holding library XXXR holds numbers 1–16, 18–82 and 84–85, enter:

049 XXXM ‡d [‡v no.] ‡v 15-85 ‡a xxxr ‡d [‡v no.] ‡v 1-16, 18-82, 84-85
‡y Inclusive dates of publication or coverage

Use dates in subfield ‡y to supplement other numbering (subfields ‡v through ‡u) or in lieu of other numbering. Enter a hyphen to separate the date of the earliest unit from the date of the latest unit. Use the following examples as guidelines when entering data in subfield ‡y.

  • If holding library XXXA holds 1 copy, numbered 3, published in or covering 1919, enter:
049 XXXA ‡c 3 ‡y 1919
  • If holding library XXXR holds 1 copy, numbered 1 and this copy consists of 10 volumes each containing six numbers published between or covering 1901–1909, enter:
049 XXXR ‡c 1 ‡v 1-10 ‡p 1-6 ‡y 1901-1909
  • If holding library XXXM holds 3 copies and copies 1 and 2 each consist of volumes 1–16, published between or covering 1963–1978, copy 3 consists of volumes 4–8, published between or covering 1966–1970, enter:
049 XXXM ‡c 1-2 ‡v 1-16 ‡y 1963-1978 ‡c 3 ‡v 4-8 ‡y 1960-1970
  • If a unit covers a range of months or years and a slash separates the terms that define this range, use a slash in field 049. For example if holding library XXXB holds volumes 1–8 and volume 1 appeared in or covers the fiscal year 1967/68. Volume 8 appeared in or covers the years 1974/75, enter:
049 XXXB ‡v 1-8 ‡y 1967/68-1974/75
  • If holding library XXXM holds 4 copies of volume 1, number 1 and this issue covers the two-month period, March–April 1979, enter:
049 XXXM ‡c 1-4 ‡v 1 ‡p 1 ‡y Mar./Apr. 1979

Printing
  Holding library codes determine which catalog cards print when you Produce. Input stamps in subfield ‡a print according to your profile. No other information from field 049 prints.

Your profile determines the printing characteristics of each of your holding library codes. It specifies:

  • The catalogs that receive cards for items held in the collection
  • The content and arrangement of each catalog
  • The classification scheme
  • Any automatic stamp and oversize stamp
  • The format and arrangement of call numbers
  • The sources of subject headings

When producing cards or updating holdings for an item, enter holding library codes for locations or collections for which copies are being cataloged. The system accepts only codes that have been defined and validated for your institution

Use the Produce command to produce cards for one holding library or multiple holding libraries. For more information, see OCLC Catalog Cards.

Printing input stamps

 

Each bracketed input stamp prints on a separate line of text. Typically, textual data entered to the left of the holding library code prints above the call number and data to the right of the holding library code prints below the call number.

049 [Spec. Coll.]XXXM
049 [Rare] [Books]XXXM
049 XXXM [Latest] [vol. in] [Ref.]
049 [Limited Circulation.]XXXM[Request] [at Circ.] [Desk]

If you need multiple holding library codes and input stamps, use a separate subfield ‡a for each holding library code and its associated input stamps.

049 XXXM[c.1] ‡a xxxr[c.2] ‡a xxxe[c,3] ‡a [Also Main]xxxb[c.4]

An empty pair of brackets causes a blank line. Some profiles specify an automatic blank line above or below an input stamp. A blank line caused by an empty pair of brackets is in addition to a blank line specified in the profile.

049 XXXb[c.5] [ ] [Also in] [Main]

The width of an input stamp below the call number must not exceed the left margin on the card. The margin size is two characters fewer than the first indention. For example, if a profile establishes the first indention at ten and the margin size is eight, input stamps below the call number may not exceed eight characters in one line.

The width of an input stamp above the call number cannot exceed 48 characters (i.e., the width of the card). If a second or subsequent line of an input stamp above the call number exceeds 48 characters, the card production program drops the main entry and body of the card accordingly.

The maximum number of lines for input stamps varies from record to record, according to:

  • The number of lines needed to print the longest heading in the record
  • The number of lines needed to print other elements of the call number-stamp information

Each card has 23 lines. The bottom line is reserved for the MARC Organization Code (NUC symbol) and other local information. If a card has no heading, a one-line heading, or a two-line heading, the call number-stamp information starts printing on line 3. Therefore, the maximum number of lines for call number-stamp information on that card is 20.

If a heading exceeds two lines, the card production program reduces the number of lines available accordingly. For example, if a card has a three-line heading, the maximum number of lines for call number-stamp information is 19.

Call number-stamp information includes call number, automatic stamp, input stamp, oversize designation and any blank lines. Call number-stamp information must not exceed the number of lines available for that information on any card produced from that record. For example, if the longest heading in a record prints on four lines, the maximum number of lines for call number-stamp information is 18.

Each holding library's profile determines the particular cards on which input stamps are to print. For example, a profile may specify that input stamps above the call number print on all cards, but input stamps below the call number print only on shelflist cards.

The profile also specifies the position of an input stamp relative to the call number, the automatic stamp and the oversize designation. For example, holding library XXXR is profiled for the automatic stamp Ref. and for the following call number-stamp arrangement:

Automatic stamp
Input stamp
Oversize
Call number
Blank line
Input stamp

The institution produces cards from a record for an oversize book having the following call number and local holdings information:

049 [Locked] [Case]XXXR[c.1]
050 0 NB4556.3 ‡b .P889

The call number and stamps then print as:

Ref.
Locked
Case
Oversize
NB
4556.3
.P889
c.1

For more information, see OCLC Catalog Cards.

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