The OCLC Research Library Partnership

SHARES Sharing Special Collections Working Group

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Background

Libraries are increasingly comfortable lending legacy formats such as A/V, microforms, or bound serials through interlibrary loan. However, sharing of special collections materials via interlibrary loan remains a challenge for many due to concerns about the safety of the material, workflow, approval processes, and other issues.

The SHARES Sharing Special Collections Working Group was formed in September 2018 to explore the interlending of materials from special collections among members of the SHARES resource sharing consortium. This working group came into being as an outcome of the 2018–2019 SHARES Policy Rethink’s third theme, Enhancing Access.

Impacts

In keeping with the SHARES philosophy of liberal lending policies and supporting a collaborative environment among partner libraries, this working group’s goals are:

  • To gather information on the current state of sharing special collections through interlibrary loan across SHARES; 
  • To promote the sharing of special collections materials among SHARES libraries through interlibrary loan; and 
  • To develop a framework of sharing protocols that will establish common expectations among SHARES libraries when borrowing or lending special collections materials.  

After the framework is completed, this working group will act as a resource for two other SHARES groups. The separate SHARES Best Practices Working Group will seek to develop specific steps libraries can take to implement the proposed framework, allowing for local customization. Finally, the SHARES Executive Group as a leadership body will amplify and publicize this ILL-Special Collections collaborative work. They will develop any needed training for practitioners and will also guide any process related to updating the official SHARES policies.

Anticipated outputs

The major deliverables will be a webinar and interim report on the results of a survey of SHARES partners regarding their current policies and workflows around sharing special collections, and a final report detailing the sharing protocols developed to establish common expectations among SHARES libraries when borrowing or lending special collections materials.

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Working group membership

Brian Miller (Chair)
Head, Interlibrary Services
Ohio State University Libraries

Ralph Baylor
Head of Interlibrary Loan
Frick Art Reference Library

Lesliediana Jones
Head of Document Services
Jacob Burns Law Library
George Washington University

Richard Zwiercan
Art, Architecture & Design Librarian
University of Nevada, Las Vegas

Dennis Massie
Senior Program Officer
OCLC Membership & Research