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Electronic Collections Online : Options : Bibliographic records for journals

Bibliographic records for journals

OCLC provides libraries with customized sets of bibliographic records that match their Electronic Collections Online journal subscription orders and renewals. This service provides MARC records that libraries may add to their local library databases, and results in the addition of libraries' OCLC symbols to records in the WorldCat database.

How to order records

Libraries may order bibliographic records for Electronic Collections Online journals when they place an order or renewal, using the Bibliographic Records for Electronic Collections Online order form. This form must be submitted at the time that a library submits its order or renewal, in order for corresponding bibliographic records to be provided.

No charge when requested at order or renewal

OCLC bibliographic records are provided at no charge for journals purchased through Electronic Collections Online, when they are requested at the time that an order or renewal is placed.

Libraries may consult with staff at their regional service provider for the per-record charge for WorldCat Collection Sets enhancement options. Libraries that obtain bibliographic records for their Electronic Collections Online journals using normal OCLC cataloging services will pay normal cataloging fees for these records.

Customize records to your needs

Libraries may specify whether they wish to receive records that represent the paper version (print ISSN) or the electronic version (electronic ISSN) of the journal.

Record customization options provided at no charge

On the order form, libraries may specify that the following information be added to their electronic journal bibliographic records at no charge:

  • Local call number to 090, 092 or 099 field
  • Local information to 590 or 949 field
  • Holding code in 049 field (required)

Record customization options available for a fee

Libraries that wish to add customization options may do so through WorldCat Collection Sets for an additional charge. Customization options available for this purpose include the following:

  • Replace existing 856 fields with a single 856 field.
  • Replace (or add if none exist) a public note ($z) to existing 856 fields.
  • Delete specified fields.
  • Add specified fields.
  • Apply input stamp(s) to the 049 field.
  • Do not deliver records that already have the ordering institution's holding symbol attached in WorldCat

These options are included on the order form, along with an acknowledgement of the additional charge for this work.

Record delivery options

Records for Electronic Collections Online journals are delivered through the OCLC Electronic Data Exchange (EDX) service. Libraries that want to receive their records via EDX must either use an existing EDX account or establish a new account. EDX accounts must be set up to deliver records from WorldCat Collection Sets.

Libraries may subscribe to EDX through the OCLC Product Services Web or by completing the EDX Assessment form.