Total Cost of Stewardship: Responsible Collection Building in Archives and Special Collections

By OCLC Research Library Partnership’s Collection Building and Operational Impacts Working Group

Developed by the OCLC Research Library Partnership’s (RLP) Collection Building and Operational Impacts Working Group, Total Cost of Stewardship is a framework that proposes a holistic approach to understanding the resources needed to responsibly acquire and steward archives and special collections. The Total Cost of Stewardship Framework responds to the ongoing challenge of descriptive backlogs in archives and special collections by connecting collection development decisions with stewardship responsibilities. 

This OCLC Research report is a collection of resources designed to support archives and special collections in making informed, shared collection building decisions; bring together collection management and collection development considerations; and support communication between colleagues in curatorial, administrative, and technical services roles. 

The collection of materials published includes:

  1. An OCLC Research report: Total Cost of Stewardship: Responsible Collection Building in Archives and Special Collections
  2. An annotated bibliography of related resources
  3. The Total Cost of Stewardship Tool Suite, comprising of a set of Communication Tools, Cost Estimation Tools, and a Manual to guide end users in implementing the Tool Suite.


Tools Suite

Manual

Provides guidance and instructions for using the two Cost Estimation Tools.

 

Cost Estimators

Consists of two cost estimation tools: The Operational Impact Estimator and the Quick Cost Estimator.

Communication Tools

Supplies templates and guidance for use. These materials are intended to support communication efforts to gather and share information, assess impact, plan for required resources to steward a collection, and more.


Annotated Bibliography

A collection of related resources that can aid readers in deepening their understanding of the challenges currently facing archivists and special collections and how they may respond to those challenges.

 

Image Gallery

OCLC Research encourages the reuse and distribution of our work by providing it with a CC By 4.0 license. For your convenience we have created Power Point slides for the most requested images, complete with suggested citation. Please feel free to use these slides in your presentations or publications without the need to request further permission.

Download the PowerPoint slides (2)

 
ERRATUM

Total Cost of Stewardship: Communication Tools, pp. 20-21 (Word .docx versions pp. 14-15),  “Processing Plan Template,”

A previous version of the Total Cost of Stewardship: Communication Tools’ “Processing Plan Template” was missing the “Processing Work Plan” section and text, including “Proposed Arrangement,” “Work Plan,” and “Storage and Supplies.” The “Processing Work Summary” section header that followed was also missing. The previously missing text has been added and corrected in all file versions of the document.