APR 20

Works in Progress Webinar: Total cost of stewardship – Tools and practices to support resource-sensitive collecting from the OCLC RLP Collection Building & Operational Impacts Working Group

This webinar will introduce OCLC’s new publication Total Cost of Stewardship: Responsible Collection Building in Archives and Special Collections and offer insights on building a resource-sensitive collecting program from Emory’s Rose Library.

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Slides - Download pptx file
Research & Learning Agenda for Archives, Special, and Distinctive Collections
Total Cost of Stewardship: OCLC Research report, annotated bibliography, tool suite
Sample potential acquisition report form for manuscripts, Rose Library, Emory University


Chela Scott Weber, Senior Program Officer, OCLC Research Library Partnership
Carrie Hintz, Associate Director, Rose Library, Emory University


This webinar will share new work from the OCLC Research Library Partnership (RLP) that addresses the ongoing challenge of descriptive backlogs in archives and special collections by connecting collection development decisions with stewardship responsibilities. We will introduce the Total Cost of Stewardship framework for bringing together these important, interconnected functions. Developed by the RLP’s Collection Building and Operational Impacts Working Group, Total Cost of Stewardship Framework is a model that considers the value of a potential acquisition and its alignment with institutional mission and goals alongside the cost to acquire, care for, and manage a potential acquisition; the labor and specialized skills required to do that work; and institutional capacity to care for and store collections.

The publication includes a paper and a suite of communication and cost estimation tools designed to help institutions estimate and communicate the time, labor, and costs required to manage collections. These tools will support archives and special collections in making informed, shared collection building decisions and support communication between colleagues in curatorial, administrative, and technical services roles. This webinar will give a brief overview of the tools suite and then offer insight on how they might be implemented and adapted to various institutional contexts, including concrete examples of how these tools have been used at Emory University’s Rose Library.

This webinar will be of interest to anyone responsible for building, stewarding, or administering archive, rare book, and special collections.

Works in Progress: An OCLC Research Occasional Webinar Series

Works in Progress: An OCLC Research Occasional Webinar Series to talk about work happening in OCLC Research – we'd like to present our work informally and get feedback from you, our Partners. We'd also like this to be a venue for Partner institutions. What are you working on that everyone should know about? What input would help you move forward? Let us know!


20 April 2021


11:00 AM – 12:00 PM
Eastern Daylight Time, North America [UTC -4]


Live webinar sessions are exclusively for OCLC Research Library Partners, but the recordings are publicly available to all.