OCLC Research and Open Planets Foundation Preservation Health Check

This workshop examined the use of preservation metadata as an evidence base for risk assessment in digital repositories takes with the responsibility for long-term preservation.

This event has passed.

OCLC Research and the Open Planets Foundation (OPF) are conducting a Preservation Health Check (PHC) Pilot to analyze the quality of preservation metadata created and in use by operational repository and deposit systems and evaluate the potential of such metadata for assessing digital preservation risks.

As part of this pilot, we held a Preservation Health Workshop at the PREMIS Implementation Fair (iPRES2012) at the University of Toronto on 2 October 2012. This workshop:

  • explored the use of real life preservation metadata for risk assessment,
  • introduced and discussed the concept behind the Preservation Health Check Pilot,
  • proposed an approach for mapping preservation metadata schemas with preservation risk assessment frameworks, and
  • walked through a number of examples.

Digital preservation practitioners and researchers/experts were invited to come to the workshop with real life examples of preservation metadata, with which we could check and correct theoretical assumptions. This exercise helped to build a better shared understanding of the why, what and how preservation metadata are collected and created.

See the Preservation Health Check iPRES Workshop report (.pdf: 415K/1 pp.) for an overview of this event. In addition, individual presentations from the event are available on the agenda below.

Time Meeting
1:30–1:50 p.m.

Welcome and introduction to the PHC Pilot
Titia van der Werf, OCLC Research

View Titia's slides (.pdf: 281K/16 pp.)

Titia van der Werf provided an introduction to the PHC Pilot, a new initiative examining the use of preservation metadata as an evidence base for risk assessment in digital repositories. She discussed the project's goals, approach, participating pilot sites, and anticipated impact.

1:50–2:20 p.m.

Standards, Risk analysis, Common sense and Evidence
- Bram van der Werf, Open Planets Foundation

View Bram's slides (.pdf: 496K/10 pp.)

Drawing on his background in Total Quality Management and experience with the Open Planets Foundation community of practice, Bram van der Werf discussed the thinking behind the PHC pilot and the necessity to bridge the gap between standardization and modeling efforts on the one hand, and evidence-based assessment and improvement of real life digital preservation practices on the other.

2:20–2:30 p.m.

Presentation by the Bibliothèque Nationale de France (BNF), a PHC Pilot Site
- Sébastien Peyrard, Bibliothèque Nationale de France

View Sébastien's slides (.pdf: 843K/10 pp.)

Sébastien Peyrard explained why BNF is participating as a pilot site in the PHC pilot as well as what benefits BNF hopes to derive from it.

2:30–2:45 p.m. Break
2:45–3:00 p.m.

Presenting the SPOT Model
- Priscilla Caplan, Florida Center for Library Automation

View Priscilla's slides (.pdf: 191K/9 pp.)

Priscilla Caplan explained the Simple Property-Oriented Threat (SPOT) Model, which the PHC is using as part of its risk assessment methodology. Priscilla is a co-author of the SPOT Model.


3:00–3:45 p.m.

Mapping Preservation Metadata to Risk Factors
- Brian Lavoie, OCLC Research

View Brian's slides (.pdf: 670K/15 pp.)

Brian Lavoie discussed mapping preservation metadata to risk factors in the context of PREMIS and SPOT. He also discussed some sample mappings and their use in a risk assessment context. Brian has worked on the development of the PREMIS Data Dictionary and on risk assessment modeling (SPOT Model).

3:45–4:45 p.m.

Plenary Discussion

View the slides (.pdf: 195K/3 pp.)

This session was used for open discussion of the PHC pilot. In addition, workshop participants wereinvited to share their own experiences in regard to preservation metadata and risk assessment, including:

  • What types of preservation metadata they record?
  • Is the metadata is currently being used to support risk assessment?
  • What are the key gaps between the preservation metadata currently being recorded and the metadata needed to support risk assessment in digital repositories?
4:45–5:00 p.m. Wrap-up
- Titia van der Werf


02 October 2012


1:30 PM – 5:00 PM
Eastern Daylight Time, North America [UTC -4]


Toronto, Ontario (Canada)


PREMIS Implementation Fair 2012 (iPRES2012)