JUN 10

Evolving Scholarly Record and Evolving Stewardship Ecosystem—Amsterdam Workshop

Co-organized by OCLC Research and DANS (Data Archiving and Networked Services), this workshop built on the discussions of the Force11 "Beyond the PDF" conferences and the DANS workshop, "Riding the Wave and the Scholarly Archive of the Future," to explore the boundaries of the scholarly record and the curation roles of various stakeholders. #esrworkshop

This event has passed.

The videos and presentation slides from the Evolving Scholarly Record workshop are available in the agenda below. Also available are photos from the workshop and a storify recap.

There is a vast amount of digital research information in need of curation. Currently, libraries are reconceiving their roles regarding stewardship and curation, but it is obvious that libraries and archives are not the only stakeholders in the emerging ecosystem. Scholarly practices and the landscape of information services around them are undergoing significant change. Scholars embrace digital and networked technologies, inventing and experimenting with new forms of scholarship, and perceptions are changing about the long-term value of various forms of scholarly information. Libraries and other stewardship organizations are redefining their tasks as guides to and guardians of research information. Open access policies, funder requirements, and new venues for scholarly communication are blurring the roles of the various stakeholders, including commercial publishers, governmental entities, and universities. The impact of changes in digital scholarship requires a collective effort among the variety of stakeholders. Digital information is  being curated in different ways and at different places, but some of it is not curated at all. There is a real danger of losing the integrity of the scholarly record.  

This workshop built on the discussions of the Force11 "Beyond the PDF" conferences and the DANS workshop, "Riding the Wave and the Scholarly Archive of the Future", to explore the boundaries of the scholarly record and the curation roles of various stakeholders. We will explore the responsibilities of research libraries, data archives, and other stewards of research output—and new alliances that should be forged to create a reliable ecosystem for preserving the scholarly record and making it accessible.

OCLC Research Partners and DANS community members were invited to attend the workshop. The participants of the workshop included libraries, data archives, repositories, and other stakeholders who had a mission for collecting, making available and preserving the scholarly record.

Contact Titia van der Werf or Andrea Scharnhorst for more information.



10 June 2014


09:30 – 16:30
UTC +2


Amsterdam, Netherlands


DoubleTree by Hilton Amsterdam Centraal Station

The workshop agenda is listed below and will be updated regularly as more details become available.

Tuesday, 10 June

Time Workshop
9:30–10:00 Registration

Welcome by DANS and OCLC Research

Introduction by Andrea Scharnhorst, DANS


A Framework for the Evolving Scholarly Record–Providing a common understanding and shared terminology for the day’s conversations

by Ricky Erway, Senior Program Officer, OCLC Research.


Research Records and Artifact Ecologies.

Keynote by Natasa Miliç-Frayling, Principal Researcher at Microsoft Research Cambridge, UK.

11:30–11:45 Break

A Perspective on Archiving the Evolving Scholarly Record.

Keynote by Herbert Van de Sompel, Scientist, Los Alamos National Laboratory.


12:45–13:00 Introducing the breakout sessions
13:00–14:00 Lunch

Breakout discussions–Possible topics:

  • Inside-out change in university libraries’ approach to the scholarly record
  • What is being archived: artifacts or the artifact in the context of software, methods…
  • The utility of the Evolving Scholarly Record Framework
  • Transferring materials from research organizations to repositories
  • Committing for the long term: migration, emulation, or bit buckets
  • Selection criteria for deciding what exactly to archive (versions, byproducts, etc.)
  • Fixity, versioning, and citation
  • Coordination between Recording vs. Archiving entities
  • Forging alliances between libraries, data centers, and other stakeholders
  • The ecosystem: self-configured and self-optimized or in need of formal coordination?
  • Certifying and trusting claims for long-term preservation

Reporting and wrap-up

16:30 Drinks



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