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The ideal solution for streamlining metadata workflows for your entire collection

WorldShare Metadata Collection Manager automatically delivers and updates WorldCat MARC records and maintains WorldCat holdings for all or subsets of your collection, including licensed, digital and physical materials. Staff spends less time managing library holdings in WorldCat and retrieving, loading, deduplicating and updating MARC records in the library’s discovery interface.

Automatic delivery of WorldCat records and WorldCat holdings maintenance

Libraries that use multiple workflows and receive records from multiple sources can use WorldShare Metadata Collection Manager to receive WorldCat MARC records—one time and/or ongoing—for holdings in WorldCat and collections defined in the WorldCat knowledge base. This provides your users with seamless access to e-books and other electronic and digitized materials as well as physical materials via your catalog and other discovery tools.

Streamline metadata workflows across licensed, digital and physical collections

WorldShare Metadata Collection Manager reduces staff time spent on managing library holdings in WorldCat and retrieving, loading, deduplicating and updating MARC records in the library's discovery interface.

  • Staff profile your collections and your library automatically receives WorldCat MARC records and WorldCat holdings maintenance—one time or ongoing—as collections change.
  • WorldCat MARC records are customized with local data incorporated based on your profile, including your customized notes, local holdings records (LHRs) and library-specific URLs, saving staff the trouble of additional editing or merging records from multiple sources.
  • Your library receives updated and deleted WorldCat MARC records when access to e-content titles changes in your WorldCat knowledge base collection. Updates include modified URLs, proxy server information or knowledge base notes.
  • You can also choose to receive updated records for your collections as changes are made to the WorldCat master record. Profile options include changes to specific variable fields in the OCLC master record, notification when a record has been upgraded to RDA cataloging rules, and more. You also receive updated records when the OCLC control number changes as a result of a record being merged in the WorldCat database. This improves access to your licensed, digital and physical collections.
  • Staff access daily reports detailing provider, collection and title data for each WorldCat holding maintained and MARC record output, and review monthly reports to see summarized information.

Create new collections and share collections created by others

WorldShare Metadata Collection Manager allows you to create your own collections and share them with other institutions, and access collections created by others. Everyone can create and share—and everyone benefits from the contributions of others.

  • If your consortium shares access to a collection, one member can manage the collection and all consortium libraries can benefit from automatically managing their holdings in WorldCat and receiving customized WorldCat MARC records as the collection is changed.
  • If your library has titles available from both a consortial source and other sources, the single WorldCat record will include data from all providers in one record.

Combined effects for greater benefits

WorldCat and the WorldCat knowledge base underpin many OCLC services, including WorldShare Metadata Collection Manager. WorldCat represents a “collective collection” of the world’s libraries, built through the contributions of librarians, expanded and enhanced through individual, regional and national programs. It connects library users to hundreds of millions of electronic, digital and print resources available in libraries. The knowledge base combines data about e-resource ownership and linking information for access to content, as well as metadata that describes the digital and physical collections your library holds in WorldCat. It includes library-, publisher- and OCLC-contributed content from around the world, including e-books, e-journals and open access content. Unlike a traditional knowledge base, WorldCat knowledge base is not tied to a particular application. It also brings more timely and accurate access to content from WorldCat Local search results and higher fulfillment rates for libraries that share articles and e-books through WorldCat Resource Sharing and ILLiad.

Download the list of content included in the WorldCat knowledge base (Excel)

Thank you to our beta test libraries

A group of North American libraries worked with OCLC to beta test WorldShare Metadata Collection Manager. Participating libraries included:

Additional beta testing is underway with libraries outside of North America.

We are a worldwide library cooperative, owned, governed and sustained by members since 1967. Our public purpose is a statement of commitment to each other—that we will work together to improve access to the information held in libraries around the globe, and find ways to reduce costs for libraries through collaboration. Learn more »