Government document collections

At your request, OCLC will use your Federal Depository Library Program (FDLP) profile information to maintain your library-specific government document collections. You do not need to select the collections from the WorldCat knowledge base global collection offerings. OCLC will automatically add title metadata to reflect your FDLP selection profile in your WorldCat knowledge base and you will see your collections reflected after we load your titles for you. Both electronic and non-electronic (print and microform) titles will be represented.

OCLC will divide your titles into two collections: one of electronic and the other of non-electronic titles. This division allows you to make choices in your settings and customizations per format. For example, you can choose to have MARC records for your electronic collection output in one file and those for your non-electronic titles output in another, dedicated file of records. You also have options for output frequency, and for emailed reports on record output and on holdings set in WorldCat.

OCLC will refresh your library-specific collections every month so that both your discovery access and your WorldCat holdings remain in synchronization.

Options once your title metadata is reflected in your knowledge base:

  • Choose to set holdings in WorldCat
  • Have "view now" links to access electronic titles in WorldCat Local
  • Enable MARC record delivery and FTP to get records. Records will have your URL in the 856
  • Customize your records by adding and deleting fields
  • Receive updated records including updates based on WorldCat record enhancements

Getting started

Libraries who want OCLC to add their government document collections/title metadata automatically must have access to WorldShare Metadata Collection Manager in the WorldShare interface and notify OCLC, including this completed information:

"Please create my library-specific collections of government documents in Collection Manager. My WorldCat Registry ID is [number]. My GPO depository number is [number]."

Contact OCLC in one of two ways:

  1. If your library already has access to Collection Manager in the WorldShare interface (Metadata tab): Please email CollectionManagerIM@oclc.org with the information above.

  2. If your library needs access to the WorldShare interface and Metadata tab, or currently has access to the knowledge base via the Service Configuration interface but not via the WorldShare interface:
    Access is included in your cataloguing subscription. Please complete and submit the Collection Manager request form. Please include your institution's information in the comments section of the form, including your WorldCat Registry ID and GPO depository number.

Next steps:

Verify that OCLC has completed adding your library-specific collection information
It can take up to 1 month before your collections are active and viewable in the WorldShare interface. OCLC will contact you when your collections have been added. Once your government document collections been added for you, you will be able to view a title list of your collections:

  • Log in to the WorldShare interface, click on the Metadata tab, and expand "Manage Collections."
  • Leave "My Holdings" checked. Search by using part of a collection or provider name:

    (Collection) US Government Documents - Electronic
    (Collection) US Government Documents - Non-electronic
    (Provider) The U.S Government Printing Office (GPO)

When your collection is returned, click on a collection name to see title information as well as drop down options for WorldCat holdings and MARC records where you will adjust settings as described below. See when OCLC loaded your collections by navigating to "Activity History" in the Metadata tab under "Manage Collections." OCLC will update your collections/collection metadata every month including changes to your profile selections reflected in the FDLP union list of selected items.

Review settings to maintain holdings in WorldCat
Collection Manager provides the convenience of automatically maintaining your holdings in WorldCat as titles are added, deleted or updated in your collections.

  • If you have been using Collection Manager or the WorldCat knowledge base in any interface to set holdings in WorldCat: When OCLC adds your library-specific collection of U.S. government documents, the setting to maintain holdings in WorldCat will be activated automatically.
  • If this is the first time you are using Collection Manager or the WorldCat knowledge base to set holdings in WorldCat: You will need to turn on the setting that applies to all of your collections. Expand the "Set and maintain holdings in WorldCat" section on the WorldCat knowledge base support page for specific instructions.

Enable, customize and retrieve MARC records if desired
See numbers 1 through 4 on the Collection Manager support page and review these tips specific to U.S. government document collections. Note that your collection is considered a "Standard Collection" from the WorldCat knowledge base as mentioned in number 1 on the page linked above:

  • You have the option to forgo receiving new records for titles you already have holdings set on in WorldCat. When you enable MARC delivery per collection, find the setting called "WorldCat Holdings." By default, "yes" is selected and when you enable MARC record delivery for a collection, you will receive a complete set of records that includes a record for all titles. If desired, change this to "no" and you will only receive new records for titles you do not yet hold in WorldCat.
  • Find instructions in section 2 in the collection-level settings document on how to choose settings per collection to have your records for a collection output in a separate file from other records. For example, you might want records for your electronic collection and for your print collection to each be output in a dedicated file.

(WorldCat Local & WorldShare Management Services libraries only) Enable links to full text
See the "Service-specific settings" section on the WorldCat knowledge base support page for specific instructions. Look under the tab that says "Discovery."

 

Explore WorldShare Metadata Collection Manager resources and examine more options for building your knowledge base

Visit the WorldShare Metadata Collection Manager product pages and support pages and the WorldCat knowledge base product pages and support pages for more information.