In FirstSearch, custom library groups can be set up in the administrative module by designating OCLC symbols, then giving the groups names that are recognizable by your users. A library group icon and the group name will then appear in WorldCat search results lists next to items owned by libraries in the group.

The process is fairly easy.  

You can search the list of participating OCLC institutions from within the administrative module to obtain the symbols, so you do not even need to know them ahead of time. And, if you ever want to remove a group from your list, add others, or change a group’s name, it’s equally easy to do so from the same administrative module screen. Depending on what custom library groups you set up, you can permit your users to limit to holdings of libraries in a given geographical area or consortium, or to those with which they have borrowing privileges.

After logging in to the FirstSearch administrative module, click on the Interface Display tab. Then click on the Custom Library Groups link.

Choose a name for your custom library group and designate which OCLC member libraries’ symbols to include in the group. Note that though you can set up as many as five groups, you may only activate one at a time.

After saving the changes, click on the Library Holdings link in the blue horizontal bar beneath the Interface Display tab. You will see the names of the custom library groups you set up in the Custom Library Group Limit section of the screen. Choose which group to display in the FirstSearch interface, or none, and save your changes.

When you log on to FirstSearch, you will see “Items In” and the name of the group you set up in the “Limit Availability To” area of the screen. Users can click on the drop-down list to limit search results to one of the libraries within the group. In addition, a library group icon and the group name appear in search results with each record to which any of the libraries’ symbols is attached. Users can view lists of libraries that own an item to learn which of the group’s libraries own it.

Last revised: 11 October 2004