Field | Purpose | Required? |
---|---|---|
DDC# | Identify the number to which the note applies (if any). Use a number from the schedules, tables, or manual. |
No |
Title | Describe content of note. Indicate when or how the note applies to a classification task. Displayed in brief entries for retrieved notes in search results. |
Yes |
Type of Note | Enable selective display of notes by type. Enable use of note type as a restrictor (qualifier) when searching the notes database. Institution notes require site license Only users with a site license for WebDewey or Abridged WebDewey can create institution notes. With a single-user license, you can create personal notes only. |
Yes |
Keywords | Provide additional terms to facilitate retrieval of the note. Multiple keywords. If you enter multiple keywords, separate the keywords with a comma or semicolon. |
No |
Note | Content of the note. Can include: Instructions, guidelines, tips, supplemental information, examples of numbers built according to your library's practice, and/or examples of subjects to classify under the number. |
Yes |
Action | |
---|---|
1 | On the Dewey Services tab, under Create Options, click User Notes or Abr. User Notes. A blank note workform appears. |
2 | DDC# field (Optional) In the DDC# box, type the number (from the schedules, tables, or manual) to which the note applies. |
3 | Type of Note (Required) At the Type of Note field, select Institution Note or Personal Note. Site license. If you have a site license for WebDewey or Abridged WebDewey, the Type of Note field shows the default note type you specified on the WebDewey Options screen. Change the type if desired. Single-user license. If you have a single-user license for WebDewey or Abridged WebDewey, Personal Note is automatically selected. |
4 | Title (Required) In the Title box, enter a title that indicates the subject or purpose of the note. |
5 | Keywords (Optional) In the Keywords box, type 1 or more words that represent the subject or purpose of the note. Include terms that you (or others) might use when searching for this note. |
6 | Note (Required) In the large text box, type the content for the note. |
7 | Proofread the note and correct any errors. |
8 | Add the note to the notes database. Open the Actions list and click Save Note. Click OK to confirm that you want to save the note. The system displays a confirmation message. DDC number check (new user note) When you save a new user note for the first time, the system searches the WebDewey or Abridged WebDewey database for the number you supplied in the DDC Number field of the user note. If the number you supplied does not exist in the DDC database searched, the system asks you to decide whether or not to save the note. To save the note anyway, click Yes. To cancel saving the note and correct it as appropriate, click No. |
Action | |
---|---|
1 | Retrieve the DDC record you want to annotate. |
2 | At the top right corner of the record screen, click Create Note. The system opens a new browser window that contains a Dewey Note workform. The DDC# field contains the number represented by the DDC record. Brackets and parentheses not transferred. When you create a note for a DDC number surrounded by square brackets or parentheses, the number is inserted in the Dewey Note workform without the surrounding punctuation. |
3 | Complete the new note. Enter text to provide appropriate information or instructions. Fill in the required fields: Title, Type of Note, and Note. Proofread the note and correct any errors. |
4 | Add the note to the notes database. Open the Actions list and click Save Note. Click OK to confirm that you want to save the note. The system displays a confirmation message. When you retrieve the annotated DDC record, your note appears in a box labeled User Notes. User notes follow notes that are part of the DDC (labeled Notes). Click the Notes button in the top right corner of the record screen to jump to the Notes area. DDC number check (new user note) When you save a new user note for the first time, the system searches the WebDewey or Abridged WebDewey database for the number you supplied in the DDC Number field of the user note. If the number you supplied does not exist in the DDC database searched, the system asks you to decide whether or not to save the note. To save the note anyway, click Yes. To cancel saving the note and correct it as appropriate, click No. |
Action | |
---|---|
1 | Search the Dewey notes database to retrieve the note you want to use as a model for creating similar notes. Or Create a note with characteristics you want to replicate in one or more other notes (a template note). View the note in display mode or edit mode. |
2 | Open the Actions list and click Derive New Note. Click OK to confirm that you want to duplicate the note. An exact copy of the original Dewey note appears, in edit mode. |
3 | Complete the new note. Add, delete, or change text to provide appropriate information or instructions. Fill in the required fields: Title, Type of Note, and Note. Proofread the note and correct any errors. |
4 | Add the note to the notes database. Open the Actions list and click Save Note. Click OK to confirm that you want to save the note. The system displays a confirmation message. DDC number check (new user note) When you save a new user note for the first time, the system searches the WebDewey or Abridged WebDewey database for the number you supplied in the DDC Number field of the user note. If the number you supplied does not exist in the DDC database searched, the system asks you to decide whether or not to save the note. To save the note anyway, click Yes. To cancel saving the note and correct it as appropriate, click No. |
Work Area function | How to use |
---|---|
Show or hide work area |
On a Dewey Services results, record, or user note screen,
Note: The keystroke works only if the Work Area option is set to Show in Dewey Services Options. |
Move cursor to work area |
Connexion places the cursor in the work area and highlights any existing text. |
Open work area dialog box |
The dialog box appears, containing any data currently stored in the work area. |
Close work area dialog box; save changes to the data stored in the work area |
The contents of the work area are updated with any changes made since you opened the dialog box. |
Close work area dialog box; do not save changes to work area contents |
|
Change Work Area setting Default: Show |
|
This section explains how to reproduce Dewey for Windows notes for use in WebDewey or Abridged WebDewey.
Action | |
---|---|
1 | Find the text file that contains your Dewey for Windows user notes, The file resides in the folder where you installed Dewey for Windows. The installation folder is named |
2 | Open the To start Notepad, click Start, Programs, Accessories, Notepad. In Notepad, open the File menu and click Open. Navigate to the Dewey for Windows installation folder and select the DFW notes file structure. For each DFW note, the ddw.not file contains the following fields:
|
3 | In the Go to the first note in the file or search for a specific note. You can search for text (such as a DDC number or a word from a note title) in Notepad. Open the Edit menu and click Find. Type the text you want to find and click Find Next. |
4 | Start your browser and log on to WebDewey or Abridged WebDewey. |
5 | On the Dewey Services tab, under Create Options, click User Notes or Abr. User Notes. A blank note workform appears. |
6 | In Notepad, select and copy the text you want to include in the new user note. Highlight the text with the mouse. Then open the Edit menu and click Copy. |
7 | In WebDewey or Abridged WebDewey, paste the copied text into the desired field in the user note workform. |
8 | Complete the user note and save it. |
9 | Repeat steps 5 through 8 for each user note you want to recreate. |
Institution notes | Personal notes |
---|---|
Can be created only by users with a site license. |
Can be created by any user of WebDewey or Abridged WebDewey. |
Accessible to all users at an institution. |
Accessible only to the user who creates the note. |
Associated with OCLC institution symbol. |
Associated with a user's authorization number. |
Reside in library's Dewey notes database. The same database contains personal notes created by authorized staff. |
For single users, the Dewey notes database contains only personal notes. For institutions (site licenses), the Dewey notes database contains both institution notes and personal notes |
Document, explain, or illustrate cataloging standards and practices relevant to a library's Dewey catalogers. Store decisions, guidelines, tips, and examples for reuse by multiple staff members. Save time and promote consistent classification. |
Document, explain, or illustrate cataloging standards and practices relevant to an individual's cataloging tasks. Store decisions, guidelines, tips, and examples for reuse by an individual cataloger. Save time and promote consistent classification. |
Action | |
---|---|
1 | View a DDC record. |
2 | In the top right corner of the record screen, click the User Notes button to jump to the User Notes area. No user notes. If the record contains no user notes, the User Notes button does not appear in the record. User notes attached to the record appear in a separate area labeled User Notes, immediately following the Notes area. If the record contains no Notes area, the User Notes area appears after the hierarchy display. Return to DDC record. To resume viewing the DDC record, On the Dewey Services tab, under Search Options, WebDewey or Abr. WebDewey, click Search Results. At the results list, select the record you were viewing. Or On the Dewey Services tab, under Browse Options, WebDewey or Abr. WebDewey, click Browse Results. At the results list, select the record you were viewing. |
Action |
---|
On the Dewey notes results screen, Click the hyperlinked title for the user note you want to view. |
Action | |
---|---|
1 | View a DDC record. |
2 | In the top right corner of the record screen, click the User Notes button to jump to the User Notes area. No user notes. If the record contains no user notes, the User Notes button does not appear in the record. In the User Notes area, find the note you want to edit. Click the Edit button that follows the note title. The note appears in edit mode. Return to DDC record. To resume viewing the DDC record, On the Dewey Services tab, under Search Options, WebDewey or Abr. WebDewey, click Search Results. At the results list, select the record you were viewing. Or On the Dewey Services tab, under Browse Options, WebDewey or Abr. WebDewey, click Browse Results. At the results list, select the record you were viewing. |
Action |
---|
Single note (display mode) Open the Actions list and click Edit Note. Or Results list Click the Edit button in front of the title of the note you want to edit. The note appears in edit mode. |
Action | |
---|---|
1 | If not in edit mode, open the Actions list and click Edit Note. |
2 | In the Editing Note screen, open the Actions list and click Display DDC Record. Note: The Display DDC Record action is not available for general user notes not associated with a specific DDC number. |
3 | Return to user note from DDC record In the DDC record, move to the User Notes section. Click Edit. |
Action | |
---|---|
1 | If not in edit mode, open the Actions list and click Edit Note. |
2 | In the Editing Note screen, open the Actions list and click Save Note. |
3 | Click OK to confirm that you want to save the note. Or Click Cancel if you decide not to save the note now. The system displays a confirmation message. DDC number check (new user note) When you save a new user note for the first time, the system searches the WebDewey or Abridged WebDewey database for the number you supplied in the DDC Number field of the user note. If the number you supplied does not exist in the DDC database searched, the system asks you to decide whether or not to save the note. To save the note anyway, click Yes. To cancel saving the note and correct it as appropriate, click No. |
If you prefer not to be notified about active records before logging off, use the Show or Hide Logoff Warning option to prevent the system from displaying this warning. To view or change the setting, do one of the following:
Or
If you interrupt your work on a user note (for example, to retrieve a related note or search WebDewey or Abridged WebDewey), use the Active Records screen to return to a note you are editing.
Action | |
---|---|
1 | Press <Ctrl><Shift><9>. Or On the Dewey Services tab, under Show Options, click Active User Notes or press <Alt><4>. |
2 | At the Active Records screen, under WebDewey User Notes or Abridged WebDewey User Notes, click the hyperlink for the note you want. The Active Records screen shows the following types of hyperlinks for active user notes:
|
Action | |
---|---|
1 | Single note (display mode or edit mode) Open the Actions list and click Delete Note. Or Results list Click the title of the note you want to delete. Open the Actions list and click Delete Note. |
2 | Click OK to confirm that you want to delete the note. Or Click Cancel to keep the note in the database. |
Action | |
---|---|
1 | Search the Dewey notes database to retrieve the note you want to use as a model for creating similar notes. Or Create a note with characteristics you want to replicate in one or more other notes (a template note). View the note in display mode or edit mode. |
2 | Open the Actions list and click Derive New Note. Click OK to confirm that you want to duplicate the note. An exact copy of the original Dewey note appears, in edit mode. |
3 | Complete the new note. Add, delete, or change text to provide appropriate information or instructions. Fill in the required fields: Title, Type of Note, and Note. Proofread the note and correct any errors. |
4 | Add the note to the notes database. Open the Actions list and click Save Note. Click OK to confirm that you want to save the note. The system displays a confirmation message. DDC number check (new user note) When you save a new user note for the first time, the system searches the WebDewey or Abridged WebDewey database for the number you supplied in the DDC Number field of the user note. If the number you supplied does not exist in the DDC database searched, the system asks you to decide whether or not to save the note. To save the note anyway, click Yes. To cancel saving the note and correct it as appropriate, click No. |
Work Area function | How to use |
---|---|
Show or hide work area |
On a Dewey Services results, record, or user note screen,
Note: The keystroke works only if the Work Area option is set to Show in Dewey Services Options. |
Move cursor to work area |
Connexion places the cursor in the work area and highlights any existing text. |
Open work area dialog box |
The dialog box appears, containing any data currently stored in the work area. |
Close work area dialog box; save changes to the data stored in the work area |
The contents of the work area are updated with any changes made since you opened the dialog box. |
Close work area dialog box; do not save changes to work area contents |
|
Change Work Area setting Default: Show |
|
Context | Action | Meaning/Purpose |
---|---|---|
Displaying a user note (not in edit mode) | Edit Note | Go to edit mode to modify the note. |
Derive New Note | Generate an exact copy of the current user note to begin creating a similar user note. | |
Delete Note | Remove the displayed note from your library's Dewey user notes database. | |
Editing a user note (in edit mode) | Display Note | Go to a display view of the user note you are editing. |
Cancel Changes | Discard changes made to the user note since you began editing. | |
Delete Note | Remove the note from your library's Dewey user notes database. | |
Derive New Note | Generate an exact copy of the current user note to begin creating a similar user note. | |
Display DDC Record | Display the DDC record associated with the note. Available for notes that refer to a specific class number. | |
Save Note | New user note. Add the user note you are editing to your library's Dewey user notes database. Existing user note (modified). Use the edited version of the user note to replace the previous version in your library's Dewey user notes database. |
|
Displaying a user note (in edit mode) | Back to Editing | Return to the edit view of the user note. |
Cancel Changes | Discard changes made to the user note since you began editing. | |
Delete Note | Remove the note from your library's Dewey user notes database. | |
Derive New Note | Generate an exact copy of the current user note to begin creating a similar user note. | |
Display DDC Record | Display the DDC record associated with the note. Available for notes that refer to a specific class number. |
Technique | How to |
---|---|
Change text | Use standard editing keys (<Insert>, <Backspace>, <Delete>, arrow keys) to move the insertion point and remove/add characters. |
Clear text | Press <Backspace> or <Delete> to delete text. Or Select the text. In the browser's menu bar, open the Edit menu and click Cut. Or right-click the selected text; on the popup menu click Cut. |
Undo text changes | To reverse the most recent text change, use the standard Windows undo keystroke: <Ctrl><Z>. The following functions are supported in recent browser versions. Specific functionality may change with browser upgrades. Check browser Help or documentation for details. Undo last change, current text box: Press <Ctrl><Z> once. Undo series of changes, current text box: Press <Ctrl><Z> once to reverse each change, beginning with the last. Undo series of changes in different text boxes: Place the insertion point in the desired text box and then press <Ctrl><Z>. Begin with the text box most recently modified and return to the other text boxes in reverse order (retrace your steps). Notes on browser-based Undo Browser dependent. Support for <Ctrl><Z> varies with browser name and version. Refresh clears undo memory. If you take an action that refreshes the screen (for example, select an item on the navigation bar, the Actions list, or the Functions list for a field), the undo memory is cleared. |
Action | |
---|---|
1 | On the Dewey Services tab, under Search Options, WebDewey or Abr. WebDewey, click User Notes or Abr. User Notes. Keystrokes.
The Search WebDewey User Notes screen or the Search Abridged WebDewey User Notes screen appears. |
2 | Construct a search to specify the user note(s) you want to retrieve.
|
3 | (Optional) Pre-sort search results. To specify sort criteria for retrieved user notes, Under Sort results by:, select up to 3 fields by which to sort retrieved notes. For each field, select Ascending or Descending. Default setting: No sort criteria. Results are sorted by DDC number; notes not associated with a DDC number appear at the end of the results list. |
4 | (Optional) Limit search by type of note (requires site license). Under Limit results by:, select the type of note to retrieve: Institution or Personal or All. Default setting: All. Not available with single-user license. If you have a single-user license for WebDewey or Abridged WebDewey, the Limit results by: option is not available. |
5 | Check the search form for errors in the terms, index selection, sort options, or the Type of Note limit. Clear search
|
6 | Click Search or press <Enter>. The system displays the Dewey note(s) that match the search criteria. Retain search
|
Action | |
---|---|
1 | On the Dewey Services tab, under Search Options, WebDewey or Abr. WebDewey, click User Notes or Abr. User Notes. The Search WebDewey User Notes screen or the Search Abridged WebDewey User Notes screen appears. |
2 | In the search form, leave the Search for text box empty. |
3 | (Optional) Pre-sort search results. To specify sort criteria for retrieved user notes, Under Sort results by:, select up to 3 fields by which to sort retrieved notes. For each field, select Ascending or Descending. Default setting: No sort criteria. Results are sorted by DDC number; notes not associated with a DDC number appear at the end of the results list. |
4 | (Optional) Limit search by type of note (requires site license). Under Limit results by:, select the type of note to retrieve: Institution or Personal or All. Default setting: All. Not available with single-user license. If you have a single-user license for WebDewey or Abridged WebDewey, the Limit results by: option is not available. |
5 | Check the search form for errors in sort options or the Type of Note limit. Clear search
|
6 | Click Search or press <Enter>. The system displays a list of your library's Dewey user notes. Retain search
|
Search History function | How to use |
---|---|
Open Search History window |
At the Search WebDewey User Notes screen or the Search Abridged WebDewey User Notes screen,
|
List of previous searches |
For each listed search, the window shows
|
Repeat a previous search |
Connexion immediately performs the selected search. |
Revise a previous search |
Results
|
Clear search history |
|
Close the Search History window |
|
Index (label) | Included Fields | Example | Tips/Why use? |
---|---|---|---|
All Fields (al:) | All fields/data included in all indexes of the Dewey user notes database | fiction | Improve results when a search on another index produces too few hits. Find all occurrences of a term in the user notes database. |
DDC Number (dc:) | DDC numbers (from schedules, tables, or manual) that associate a user note with the DDC record to which it applies | 660 |
Find all user notes associated with a specific DDC number. Use truncation to match all DDC numbers that begin with the same sequence of digits. Not all user notes are associated with DDC numbers. The DDC number field is not required. |
Keyword (kw:) | Keywords supplied by the creator or editor of a user note | bibliograph* | Find a note by searching for term(s) that describe the topic you want. Not all user notes include keywords. The Keywords field is not required. |
Title (la:) | Words and Dewey numbers in the titles of user notes | electronic book | Find a note when you know the title or part of the title. Determine whether a term is part of the title of an existing user note. |
Note (nt:) | Words and Dewey numbers in the Note fields of user notes | cutter* | Find occurrences of term(s) for the topic you want in the body of a user note. |
To specify | Enter | Example |
---|---|---|
Multiple terms, all terms required (AND) | [term1] [term2] Or [term1] and [term2] A space between terms is treated as an and. |
transportation safety |
Multiple terms, at least one term required (OR) | [term1] or [term2] |
radiography or radiology |
One or more terms that must not be found (NOT) | [term1] [term2] not [term3] Or [term1] or [term2] not [term3] |
college education not secondary |
One or more groups of terms combined with other terms (parentheses) | [term1] ([term2] or [term3]) [term1] or ([term2] or [term3]) [term1 or ([term2] [term3]) |
education (college or university) graduate or (college or university) graduate or (college university) |
The following characters and symbols appear in WebDewey search results and/or DDC records as part of a class number, caption, or other text. They are not included in indexes for the user notes database. Omit these characters from terms when searching for user notes.
Characters to omit | Example | Purpose of characters |
---|---|---|
Diacritics | Provençal Omit cedilla when searching: Provencal |
Indicate pronunciation of non-English words. |
Asterisk (*), dagger (†), and/or double dagger (‡) in captions | *Administration of general forms of control † Latin dramatic poetry and drama ‡*Visual programming |
Indicate that a record contains a footnote marked with that symbol. |
Number of Notes Found | Results Display |
---|---|
No user notes found | The system displays the following message at the top of the Search screen: |
1 user note found | The full user note appears, in display mode. |
Up to 10 user notes | The system displays the message:
|
11 or more user notes | The system displays the message:
|
At the top of the first screen of results, the system displays a message that includes the number of user notes retrieved and the query that produced the results. The message provides feedback that lets you see how the system interpreted your search criteria. The display shows:
dc: ("610")
kw: (special collection)
tn: (iOCL)
. For personal notes, the query includes the user's authorization number. Example: tn: (p000000000)
. To retrieve all notes, the query combines the terms. Example: tn: (iOCL) OR tn: (p000000000)
Use the displayed query to
Action | |
---|---|
1 | Scroll to the top of the first screen of search results. |
2 |
More than 1,000 notes found. If your search retrieves more than 1,000 notes, sort options are not available. Pre-sort results. On the search screen, you can specify multiple sort criteria for retrieved user notes. |
Action | How to |
---|---|
Move forward 10 entries |
Click the right arrow button (right of View List box). |
Move back 10 entries |
Click the left arrow button (left of View List box). |
View 10 entries beginning with specific entry |
Type an entry number in the View List box and press <Enter>. |
View a specific record |
Click the hyperlinked entry number for the record you want to view. Or Type an entry number in the View Record box and press <Enter>. |
Action | How to |
---|---|
View next record in list |
Click the right arrow button (right of View Record box). |
View previous record in list |
Click the left arrow button (left of View Record box). |
View a specific record |
Type an entry number in the View Record box and press <Enter>. |
Return to search results |
Click the Search Results button at the top or bottom of the record screen. Or On the Dewey Services tab, under Search Options, WebDewey or Abr. WebDewey, User Notes, click Search Results. |
Work Area function | How to use |
---|---|
Show or hide work area |
On a Dewey Services results, record, or user note screen,
Note: The keystroke works only if the Work Area option is set to Show in Dewey Services Options. |
Move cursor to work area |
Connexion places the cursor in the work area and highlights any existing text. |
Open work area dialog box |
The dialog box appears, containing any data currently stored in the work area. |
Close work area dialog box; save changes to the data stored in the work area |
The contents of the work area are updated with any changes made since you opened the dialog box. |
Close work area dialog box; do not save changes to work area contents |
|
Change Work Area setting Default: Show |
|
Action |
---|
Click the Edit button in front of the title of the note you want to edit. The note appears in edit mode. |
Action | |
---|---|
1 | Single note Open the Actions list and click Delete Note. Or Results list Click the title of the note you want to delete. Open the Actions list and click Delete Note. |
2 | Click OK to confirm that you want to delete the note. Or Click Cancel to keep the note in the database. |
Action | |
---|---|
1 | If the list includes multiple screens, jump to the screen you want to print. |
2 | Click once in the frame that contains the results list. |
3 | In your browser, on the File menu, click Print or on the toolbar click the Print button. |
4 | In the Print dialog box, click OK or press <Enter>. |