Importing Multiple Files with Tab-Delimited Text

Using the Project Client, you can add multiple files with metadata in a tab-delimited text file. One reason to use a tab-delimited text file is to import data from another database. You can add items, URLs, or metadata only.

When adding tab-delimited text files with your multiple files, you can use metadata templates to apply administrative settings. Set up your metadata templates before adding items to a project. After you set up the templates, the metadata fields of each item added to the project will include the information you specified.

Metadata template values are introduced after the tab-delimited file is added to the Project Client. In fields where tab-delimited text exists, CONTENTdm inserts a semicolon and a single space, and then appends any metadata you specified in metadata templates.

For general information about tab-delimited text files (including acceptable date formats), see Using Tab-delimited Text Files.

When adding multiple files using a tab-delimited text file:

  • Set up your text file so that the first record contains the field names that you are adding.

  • One field in each subsequent record must contain the file name of the item that you are adding.

  • Set up your directories so that the tab-delimited text file is separate from the files that you are adding.

To add multiple files using a tab-delimited text file:

  1. Navigate to the Home tab or Project tab.

  2. On the left task pane under Common Tasks, click Add Multiple Items. The Add Multiple Items wizard opens.

  3. On the Import Method screen, select Import using a tab-delimited text file and browse for the file.

    To add files from a directory, see Add Multiple Files.

  4. Click Open and then click Next. The Import Type screen displays.

  5. Specify files, URLs or metadata only and then click Next. The Display Image Settings screen displays.

  6. Select whether to generate display images. (For more information on working with full resolution files and display images, see Full Resolution Images.)

    If you want to change display image settings, click Image Options.

  7. Click Next. The Map Metadata screen displays. Map the fields in your CONTENTdm collection to the imported field names. The imported field names from your tab-delimited text file appear in the left column. See About Mapping Fields for more information on mapping fields.

  8. Click Next. The Confirm Settings screen displays.

    Review the settings and then click Add Items.

    A progress screen displays as the items are processed. When complete, a summary screen displays the summary and any errors or warnings.

  9. Click Close. The items are displayed in the project spreadsheet.

    Note: The original files remain in the current location. Copies are added to the project spreadsheet.

See Troubleshooting Tab-delimited Text Files for help resolving problems.