Research Scientist Brian Lavoie co-authors JISC's Keeping Research Data Safe 2 Final Report

The report's authors are Neil Beagrie, Brian Lavoie and Matthew Woollard; with contributions by the Universities of Cambridge, Oxford, and Southampton; the Archaeology Data Service, OCLC Research, UK Data Archive, and University of London Computer Center.

This report presents the results of a survey of available cost information, validation and further development of the Keeping Research Data Safe (KRDS) activity cost model, and a new taxonomy to help assess benefits alongside costs. The KRDS2 study was funded by JISC and conducted by Charles Beagrie Ltd. and associates.

KRDS2 has identified and analysed collections of long-lived research data and information on associated preservation costs and benefits and provided a larger body of material and evidence against which existing and future research data preservation cost modelling exercises can be tested and validated.

KRDS2 has delivered:

  • A survey of cost information for digital preservation, collating and making available 13 survey responses for different cost datasets;
  • The KRDS activity model has been reviewed and its presentation and usability enhanced;
  • Cost information for four organisations (the Archaeology Data Service; National Digital Archive of Datasets; UK Data Archive; and University of Oxford) has been analysed in depth and presented in case studies;
  • A benefits framework has been produced and illustrated with two benefit case studies from the National Crystallography Service at Southampton University and the UK Data Archive at the University of Essex.

This work is expected to be critical to developing preservation costing tools and cost benefit analyses for justifying and sustaining major investments in repositories and data curation.

A range of supplementary materials in support of this report have also been made available on the KRDS project website. This includes the ULCC Excel Cost Spreadsheet for the NDAD service together with a Guide to Interpreting and Using the NDAD Cost Spreadsheet. The NDAD Cost Spreadsheet has previously been used as an exercise in digital preservation training events and may be particularly useful in training covering digital preservation costs. The accompanying Guide provides guidance to those wishing to understand and experiment with the spreadsheet.

For more information:

Brian Lavoie, Ph.D.
Research Scientist
OCLC Research

Robert C. Bolander
Senior Communications Officer
OCLC Research