OCLC expands enhance program after CIP upgrade test

DUBLIN, Ohio, Jan. 6, 1994--The result of a three-month pilot project that tested the upgrading of cataloging-in-publication (CIP) records is that OCLC will authorize all Enhance program participants with Books authorizations to upgrade CIP records in the Online Union Catalog (OLUC).

National libraries, including the Library of Congress, the National Library of Canada, and the British Library, catalog printers' galleys for forthcoming books and enter CIP records in the OLUC. These records help libraries catalog new acquisitions by providing authorized name and subject headings and basic cataloging format for items before they are printed and distributed. Until now, libraries using the CIP record had to verify titles and fill in the number of pages, size of the item, and whether it had illustrations.

"In 1992, we surveyed libraries that participate in the Enhance program," said Susan Westberg, quality control librarian at OCLC and CIP Enhance project manager. "They indicated that although the quality of CIP records and the timeliness of a national library upgrade from a CIP record to a full-level record was good, all libraries could benefit from speeding up the process."

From August through October 1993, OCLC sponsored a pilot project that allowed Enhance libraries to upgrade CIP records in the Online Union Catalog rather than waiting for a national library to upgrade them. The 10 participating Enhance libraries upgraded 1,686 records during the test. To evaluate the records for accuracy and correctness, OCLC used software programs developed by its office of research that compare two records and identify their differences. OCLC was able to see the changes that pilot-project libraries had made and used this data in preparing the final guidelines for upgrading CIP records.

The libraries that participated in the pilot project were:

  • American Museum of Natural History
  • Carnegie Library of Pittsburgh
  • Hunter College
  • Oberlin College
  • San Diego County Law Library
  • University of California, San Diego
  • University of Florida, Gainesville
  • University of Illinois, Chicago
  • University of North Carolina, Chapel Hill, Health Sciences Library
  • University of Wisconsin, Madison

Through the Enhance Program, 112 OCLC member libraries have volunteered to upgrade Online Union Catalog records by adding information and correcting certain types of errors. In 1992/93, 93,892 records were enhanced, bringing the total of records enhanced since the program began in 1984 to over 750,000.