Shared Print Collections Working Group

Note: This group dissolved in July 2008.


This working group was convened in December 2007 to advance the work originally begun under the auspices of the North American Storage Trust, to develop a common understanding of the inter-institutional agreements necessary to promote cost-effective management of legacy print collections. The committee was charged with compiling and synthesizing policy documentation for shared print collections so that common requirements might be identified. A sub-committee was formed to undertake a policy review exercise, which culminated in a report that was shared at the ALA Annual Conference in June 2008. Having fulfilled its charge, the committee was dissolved in July 2008. A final version of the policy review report is available:

Malpas, Constance. RLG Partnership Shared Print Collections Working Group Shared Print Policy Review Report. (.pdf: 161K/23 pp.)


Name Title Institution
Susan Allen Associate Director & Chief Librarian Getty Research Institute
Martha Brogan Director of Collection Development & Management University of Pennsylvania
Ellen Dunlap President American Antiquarian Society
Tina James Associate Director of Libraries University of Alberta
Karen Kealy Acting Director, Information Management University of Melbourne
Ann Okerson University Librarian for Collections and International Programs Yale University
Lizanne Payne Executive Director Washington Research Library Consortium (at-large)
Jeanne Richardson Chief Officer, Collections and Scholarly Communications Arizona State University
Judy Ruttenberg Project Librarian Triangle Research Libraries Network (at-large)
Emily Stambaugh Manager of Shared Print California Digital Library
Melissa Trevvett Vice President and Director of Programs and Services Center for Research Libraries (at-large)
Carolyn Walters Executive Associate Dean of Libraries Indiana University, Bloomington
Sarah Watstein Associate University Librarian for Research and Instructional Services UCLA
Nicola Wright Information Services Manager London School of Economics and Political Science
[TBD] [Liz Stevenson at Edinburgh University will liaise until a representative is named.] Collaborative Academic Store for Scotland


This working group is staffed by RLG Program Officers Constance Malpas and Dennis Massie.

Mode of operation:

The Shared Print working group met via teleconference on a six-week cycle. A collaborative project space (restricted to members of the working group) was used to support joint work and project tracking. Occasional physical meetings were scheduled in conjunction with major conferences.

Work accomplished:

  • Designed survey instrument to complete statistical profile of library storage facilities (February 2008); by mutual consent, this survey project was set aside in favor of a focused review of policy documents
  • Assembled library of shared / single / last copy policy documents for review; established policy review sub-committee; developed review template (March 2008)
  • Systematic review of 18 of sample policy documents by sub-committee members  (April 2008 – June 2008)
  • Draft report delivered at ALA Annual Conference, Pasadena CA (June 2008)
  • Final report circulated to RLG Partners (January 2009): Malpas, Constance. RLG Partnership Shared Print Collections Working Group Shared Print Policy Review Report. (.pdf: 161K/23 pp.)

For more information

Constance Malpas
Program Officer