OCLC Sustainable Collection Services works with 14 SCELC libraries to help manage print collections

First phase of shared print collections project results in 1.2 million print book holdings designated for formal retention

DUBLIN, Ohio, 21 June 2017OCLC Sustainable Collection Services and 14 libraries from the Statewide California Electronic Library Consortium (SCELC) have collaborated to advance a shared print book collections project, and secure 1.2 million print book holdings for formal retention.

The goal of SCELC's Shared Print Program is to assure that each library in the group gains access to a wider range of resources, makes room for more study space, and is still able to invest in developing its own areas of special interest.

The group's contribution of 1.2 million print holdings for formal retention represents approximately 25 percent of each participating library's monographs. Each of the 14 libraries may also identify additional voluntary commitments if it chooses. Holdings will be retained for 15 years.

OCLC's GreenGlass, a web-based decision support application, helped the SCELC libraries assemble bibliographic, item and circulation data from across the group and allowed the group to explore the shared data set interactively. The GreenGlass "Model Builder" enabled SCELC project managers to experiment with many retention scenarios in real time, considering usage, overlap within the group, holdings in other libraries, and other factors.

"SCELC is very pleased to make our initial contribution to the collective collection," noted Rick Burke, SCELC's Executive Director. "Our strategic priorities include development of a shared print program, both to preserve sufficient copies among the group and to support resource sharing. OCLC's GreenGlass helped accelerate our progress in this key area, allowing us to analyze the SCELC collection as a whole, make comparisons with other key groups of libraries and other consortia, and to make decisions quickly and efficiently, all based on solid data."

"We've seen remarkable progress on monographs retention in the past three years," said Rick Lugg, Executive Director of OCLC Sustainable Collection Services. "SCELC's broad membership of private institutions demonstrates that libraries of all sizes can and will contribute to securing the scholarly record. We are very pleased to support this important work, and congratulate SCELC on its rapid progress."

The SCELC shared print collection project will grow among its members, with a second cohort of libraries scheduled to begin work in September 2017. Ultimately, SCELC anticipates building a suite of collections services, some of which may reflect the shared monograph collection.

The SCELC Shared Print Program is a distributed, retrospective shared monograph collection that will enable libraries to manage their print collections collaboratively. The initial cohort includes:

  • Azusa Pacific University
  • California Lutheran University
  • California Institute of Technology
  • Claremont University Consortium
  • Holy Names University
  • Loyola Marymount University
  • Mount St. Mary's University
  • Occidental College
  • Pepperdine University
  • Saint Mary’s College of California
  • University of Redlands
  • University of San Diego
  • University of San Francisco
  • University of Southern California


SCELC is a California-based consortium of independent nonprofit academic and research libraries whose mission is to foster innovation and collaboration in the acquisition and effective use of library resources and services. SCELC currently works with more than 300 Member and Affiliate libraries.

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OCLC is a nonprofit global library cooperative providing shared technology services, original research and community programs so that libraries can better fuel learning, research and innovation. Through OCLC, member libraries cooperatively produce and maintain WorldCat, the most comprehensive global network of data about library collections and services. Libraries gain efficiencies through OCLC’s WorldShare, a complete set of library management applications and services built on an open, cloud-based platform. It is through collaboration and sharing of the world’s collected knowledge that libraries can help people find answers they need to solve problems. Together as OCLC, member libraries, staff and partners make breakthroughs possible.

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