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OCLC's Digby app: Introducing basic inventory

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When what’s actually on your library’s shelves doesn’t match what’s showing in your catalog—due to items being lost, misplaced, or withdrawn from your collection—your users can’t find what they need. Conducting an inventory helps your library’s catalog stay up to date, keeps your collection more organized, and ensures your users aren’t disappointed.

The Digby® app, which is available with a WorldShare Management Services subscription, has helped libraries' student workers, volunteers, and staff manage common library tasks like handling pull lists and reshelving more efficiently—saving time and reducing reliance on paper slips. Now, they can use Digby to help their library conduct a basic inventory.

Digby's inventory feature includes exception recognition for items on hold, etc., an inventory items report, and support for Bluetooth laser scanners. Digby makes it easy to move efficiently from shelf to shelf, scanning each item’s barcode using a Digby-enabled device, and taking inventory of your library's collection.

Using Digby to inventory

Digby makes it easy to move efficiently from shelf to shelf, scanning each item’s barcode using a Digby-enabled device, and taking inventory of your collection. As your library’s workers inventory, Digby will alert them if any item was missing, is at the wrong branch, fulfills an open hold, or requires additional processing.

Each Digby-enabled device will remember the last item inventoried so they won't need to maintain paper logs or rely on placeholders in the stacks. Also, as they inventory using Digby, WMS automatically updates the “Last Inventoried” date and “Inventoried Count” in real time, keeping your library’s statistics current (visit oc.lc/WMSinventory to learn more).

With Digby, there’s no longer a need to push an unwieldy cart loaded with a laptop through the stacks. In addition, multiple workers can be assigned different sections to inventory, thus helping to complete your collections’ inventories much more quickly.

Reporting with Digby

Once your library’s workers complete an inventory session in Digby, they can instantly share an Inventory Items Report via email or your preferred cloud storage solution. Delivered as a Microsoft Excel file, Digby’s report provides an activity summary as well as a detailed list of exceptions and successfully inventoried items with metadata such as title, author, call number, etc.

In addition to Digby’s report, and for a complete listing of your library's barcoded items, you can access the existing, weekly FTP Item Inventories Report. Reviewing these reports together is useful when undertaking inventory, weeding, and collection assessment projects.

Getting started with Digby

If your library has WorldShare Management Services and is interested in using Digby, first complete this form: oc.lc/digbyform