OCLC Canada Advisory Council

Minutes — April 7th, 2016


Suzanne Payette, Directrice, Bibliothèque publique de Brossard
Joyce Garnett, University Librarian Emeritus, Western University
Madeleine Lefebvre, University Librarian, Ryerson University
Marie DeYoung, University Librarian, Saint Mary's University
Debbie Schachter, Director, Learning Resources, Douglas College (afternoon)
Daniel Boivin, Executive Director, OCLC Canada, Latin America & the Caribbean
Bruce Crocco, Vice-President, Library Services for the Americas, OCLC

Johanna Smith, Director General, Services Branch, Library and Archives Canada
Kathleen O’Connell, Director General, Knowledge Management, National Research Council
Gwen Ebbett, Dean of Libraries, University of Windsor
Lisa O'Hara, Head, Discovery & Delivery Services, University of Manitoba Libraries
Danielle Chagnon, Directrice générale de la Direction de la Grande Bibliothèque, BAnQ

Submitted Agenda:

  1. Opening of the meeting and agenda approval
  2. Review the minutes of the November 4th, 2015 Meeting
  3. Discussion on the upcoming Global Council Meeting https://www.oclc.org/content/dam/oclc/councils/global/meetings/gc-agenda-apr-2016.pdf
  4. Key topics/areas needing to be discussed and reported at GC or affecting Canadian libraries
  5. Member Forum and CLA Update
  6. Brief update from OCLC Canada (LAC-BAC, FIPPA)
  7. Terms on OCAC.  Those ending at the end of June 2016, are there any renewing / extending?
  8. Other business
  9. Next meeting – Nov. 2-3rd, 2016
  10. End of the meeting

1. Opening of the meeting and agenda approval

  • Ms. Schachter started the meeting and nothing was added to the proposed agenda.
  • It is approved as presented.

2. Review the minutes of the November 4th, 2015 Meeting

  • A few suggested changes are proposed:
    • Check spelling of Ms. Garnett’s last name.
    • A few other changes are required in point 5 and 6 and Ms. Garnett will send to Mr. Boivin.
    • Ms. Lefebvre also suggested changes in point 6, the 4th bullet, to illustrate that overall, the library budget dropped 2.1% of the university budget.
  • The minutes of the November 4th, 2015, meeting are approved with the suggested changes.

3. Discussion on the upcoming Global Council (GC) Meeting

  • Mr. Crocco went on summarizing the main points on the GC agenda which is to discuss the “Effectiveness of Councils”. 
  • Ms. Schachter indicated that the first GC was very intense and people were concerned with the changes happening with the new GC at the time versus Members Council.  She then emphasized the fact that it is important to have an idea of what is going to be presented because it is hard to decide on something when you have no information which seems to be the case with what might happen at the GC meeting.  That comment was made because nothing was given as homework this time or for preparation and that might be a challenge going to the meeting with no awareness of what is being requested.
  • Ms. Lefebvre admitted that ARC seems a little less cohesive than the other regional councils as she did attend the last Asia Pacific meeting.  She mentioned that it was more like a conference but the sense of togetherness was not there.
  • ARC executive meetings are pretty flat right now reported Ms. DeYoung.  There are no discussions about shared interests or shared issues.  ARC discuss bylaws while other councils are used as learning opportunities.
  • Mr. Crocco, based on what he hears from colleagues and members from other regions, supported that other Regional Councils (RC) are more like conferences because of the “history” of OCLC in these various regions.  Some of the discussions coming from “effectiveness” might be coming from these differences between the RCs.
  • ARC is bigger so maybe the others work harder at gathering members to come to the meetings, said Ms. Lefebvre.  Because of that, they seem to be more cohesive with clearer goals and they have things to work on that allows them to accomplish a few things and to make progress.  They give their meetings a sense of importance that ARC has not.
  • Ms. Payette suggested that maybe this is because ARC are “close” to OCLC, being all in North America, and that makes this less of a need or challenge for ARC to be as official or effective.  Some in fact might think that their real meeting is with the GC and not with ARC and that might be part of the challenge ARC has.  

4. Key topics/areas needing to be discussed and reported at GC or affecting Canadian libraries

  • Ms. Lefebvre brought up various topics as on-going challenges:
    • Whole movement against publisher insulation;
    • Currency issues;
    • Rapid inflation provided by the big deals with large companies and that brings perceptions of OCLC as still a vendor. 
  • Ms. Lefebvre shared that the current convergence increases this effect, Proquest buying Ex-Libris being the latest example.  She would love to have further information and education on that perspective.  She then continued in saying that the new federal government is supporting research, innovation, etc., and that might help improving the “climate” and bring a new game change to widen and value more access to knowledge.  This is a big philosophical question but she felt that this access to knowledge could unite further libraries.
  • Mr. Crocco indicated that learning for pre-elementary kids and at end of someone’s work life or re-educating for new jobs were topics discussed at the PLA conference he recently went to.  Many sessions were related to lifelong learning and public libraries are looking into playing an even more active role in this.
  • Ms. Garnett asked about Open Education Resources (MOOC’s, etc.).  Is OCLC doing/looking into this?  She felt that without access to these resources, this limits life-long learning.
  • Ms. Lefebvre added that Patricia Martin talked about millennials at the IFLA Satellite event in Toronto and talked about multi-generational mentoring. Her Web site is Lamplit.com.  She is into trends so she felt that a lot of her material would fit in what OCLC does, and Research does already in this area.
  • Ms. Garnett shared that the CLA changes are worth reporting as a change that could have an impact on Canadian libraries.
  • Ms. Payette proposed that OCLC finds ways to expose libraries using OCLC products and services better from its Web site.  She thinks it would help, for example, to see all the resources provided to libraries in Canada with listing the libraries using these services.  When someone wants to compare who does what and how much coverage OCLC has in Canada, it would rapidly show them.   She felt that this could go beyond what the Web site, the Registry and Worldcat.org currently offers.

5. Member Forum and CLA Update

  • Mr. Boivin reported that due to a tight schedule already established for many forums in the US, the remaining dates to do one in Canada this spring were often in conflict or very close to other events already in place in Canada which was limiting our chances of success as experienced in Vancouver.  For all these reasons, it was decided to not have a Forum this spring but to immediately work on having one around the next OCAC in person meeting on Nov. 2-3.   
  • The city we are having in mind for this is Halifax and preliminary discussions have started with Ms. DeYoung to try to have OCAC in Halifax (will be a first) and the Member Forum right after, i.e. Nov. 4th (Nov. 2nd is not an option as there is now a conference in Montreal where OCLC needs to attend and ending that same day).
  • Regarding CLA, OCLC is still having a Symposium but not as a pre-conference event, again for various reasons which are all related with the special format of this last CLA event.  It will be on the Thursday, June 2nd, from 11h to 12h45 and we plan to only have the three Award winners presenting with possibly a brief update from OCLC if we have time.  CLA plans to have about 300 persons to this National Forum and that is almost three times less than usual which means less people will attend OCLC’s Symposium too.

6. Brief update from OCLC Canada (LAC-BAC, FIPPA, etc.)

  • Mr. Boivin gave a brief update on the discussions with LAC-BAC and the highlights were:
    • Made great progress and all desired WMS functionalities have been addressed;
    • Both organizations are now into the final details which should allow us to review the final contract terms very shortly. 
    • Both organizations are now hoping for a signed agreement before the end of OCLC’s fiscal year.
  • FIPPA.  Not sure this means something to all but this is the Province of BC Privacy Impact Assessment process required to go through when a cloud computing base solution is offered to a public institution in BC.   Mr. Boivin wanted to share that they have pass this process with one institution and also are into the final contract terms and conditions negotiations.  OCLC should be able to announce within the next few days who this institution is.  Passing this process is an important milestone for OCLC as it does show that all the various ISO standards OCLC has met, OCLC’s business model and the data center in Toronto are all meeting the expected requirements.
  • Mr. Boivin went on by briefly talking about the recent announcement regarding keeping the FirstSearch interface to uniquely access WorldCat as a reference tool.  This means that WorldCat Discovery will be OCLC’s next generation discovery tool replacing WorldCat Local and it will also act as the “OPAC” used with WMS.  FirstSearch has not been updated in years and OCLC will refresh the interface but will keep this separate like it was before.  This change in plan is in response to the demand of many users that wanted to keep FirstSearch and its powerful features.  OCLC has listened and is changing its position to respect its users demands.   
  • Mr. Boivin also added that Rick Lugg from the SCS division will be presenting at the IATUL Conference in Halifax at the end of June.
  • Also, BAnQ has finished loading over 2 million holdings in WorldCat in January.  Out of this large load, 800,000 records were original records added to WorldCat so WorldCat is nearing 120 million holdings from Canadian libraries.  This is almost twice as much as what AMICUS currently has but OCLC does expect this number to also significantly grow if OCLC can load AMICUS to WorldCat.

7. Terms on OCAC. Those ending at the end of June 2016, are there any renewing/extending?

  • Ms. Garnett, Ms. Payette, Ms. Schachter are all staying on OCAC.
  • Mr. Boivin will verify what Ms. O’Hara and Ms. Ebbett intend to do as they were not on the conference call.
  • With that information and once the GC and ARC election results are known, OCAC will soon decide if the Council needs to find other candidate(s) to assure that the desired number of delegates (9) is attained and that a good balance (per region and library type) is maintained.  If a conference call is required to do this, one will be scheduled.

8. Other business

  • No other businesses is requested. 
  • However, someone asked who was planning to go to IFLA in Columbus and the following delegates are:  Ms. Lefebvre and maybe Ms. Payette.  It is considered very expensive.

9. Next meeting

  • In person on November 2 (dinner) and 3. The Member Forum will be on November 4th and will be in Halifax.
Actions required before the next meeting Responsibility
MOOC’s, is OCLC doing/looking into this? Daniel Boivin / Bruce Crocco
Ask Ms. O’Hara and Ms. Ebbett if they stay on OCAC for another term. Daniel Boivin (done).