OCLC Canada Advisory Council: Conference meeting minutes - June 19th, 2015


Debbie Schachter, Director, Learning Resources, Douglas College
Karen Morgenroth, Manager, Information Management Operations, Knowledge Management, National Research Council
Suzanne Payette, Directrice, Bibliothèque publique de Brossard
Joyce Garnett, University Librarian Emeritus, Western University and Interim Dean of the Library of Iowa State University
Lisa O'Hara, Head, Discovery & Delivery Services, University of Manitoba Libraries
Madeleine Lefebvre, University Librarian, Ryerson University
Marie DeYoung, University Librarian, Saint Mary's University
Daniel Boivin, Executive Director, OCLC Canada, Latin America & the Caribbean
Bruce Crocco, Vice-President, Library Services for the Americas, OCLC


Hélène Roussel, Directrice générale, Direction générale de la diffusion, Bibliothèque et Archives nationales du Québec
Mary-Jo Romaniuk, University Librarian, University of Manitoba
Johanna Smith, Director General, Services Branch, Library and Archives Canada
Gwen Ebbett, University Librarian, University of Windsor


Submitted Agenda:

  1. Opening of the meeting and agenda approval (Chair, Debbie Schachter)
  2. Review the minutes of the April 16th, 2015 conference call (update, questions)
  3. Update on the future Americas Regional Council Meetings
  4. Key topics/areas needing to be discussed or affecting Canadian Libraries (Group)
  5. Member Forum and OCLC Canada Symposium at CLA summary (all those present)
  6. Location of the next in-person meeting
  7. Other business
  8. Next meeting (Next in person-meeting – October 28-29th, 2015)

1. Opening of the meeting and agenda approval

  • Agenda approved as submitted.

2. Review the minutes of the October 3rd 2015 meeting (update, questions)

  • Minutes accepted and approved without changes.

3. Update on the future Americas Regional Council Meetings

  • Mr. Boivin explained that these will in the future be associated with Member Forums.  It is planned to have 5 of them in OCLC FY16 and one should be with the Member Forum in Vancouver.  These meetings are currently listed on the OCLC Web site and more will be added (those for Canada and Latin America are still missing).  Consequently, ARC will not be associated with ALA Conferences any longer to serve the membership better, especially outside the US.
  • Mr. Boivin then asked if it was worth keeping a conference call before the ARC meetings happening with the Member Forums currently planned.  The OCAC delegates felt that it made sense to meet before the CDN ARC meeting / Member Forum only, especially that there will be 5 of them in FY16.  OCAC will need to schedule these possibly with less lead time but all agreed to try (and this time, we should know soon when it will be in BC). 
  • Delegates emphasized the fact that OCLC Canada still needs a Forum further east, like in Ottawa or Montreal and Marie strongly supported considering having one in Halifax as well.

4. Key topics/areas needing to be discussed or affecting Canadian Libraries (Group)

  • Ms. DeYoung says protection of privacy and data security remains key concerns in libraries.   Comments shared were: 
    • BC as the most stringent legislation in Canada. 
    • And, this remains all over the map, some have policies, some do not, even within the same institution.
  • Ms. O’Hara indicated that talks about digital strategy, technology, descriptive metadata, archival preservation, etc., are all challenges for them. 
  • Ms. DeYoung mentioned that big data management will soon be a serious challenge for libraries.
  • Ms. Schachter reported that Algonquin College has a college-wide agreement to provide e-text book source access to students.  This is also being considered in B.C. including a smaller pilot happening at SFU. Publishers have always been very protective of their textbooks so there is concern about libraries having access to copies.  Similarly, any open source textbooks are not coming with MARC records and libraries need to create them which is a potential opportunity for OCLC.  This is also an issue on the east coast.  This cuts sales from local bookstores which in returns increase the need for libraries to fill that gap and the cost publishers are asking for, ie. 100% of it, is a burden on students.  This also affects somehow the way distant learning can be delivered if accessing e-textbooks remains a challenge.
  • Open resources:  we are seeing many libraries adding the records for those in their local collections to facilitate access.  Mr. Boivin reminded the delegates that libraries can use WorldShare Collection Manager to create collections of records and shared them openly with all other member libraries.
  • The Tri-Council (federal agencies to provide grants in Canada) policy is suggesting to develop institutional repositories for open source publishing.  The challenge with that is what relationship will this creates with existing for-profit publishers.  This is a big unknown.   
  • Ms. Schachter then referred to continued consolidation within the library providers.  Example of that is the recent purchase of Coutts by Proquest after being purchased by Ingram just a few years back.  Will that have an impact, positive or negative, on libraries?   
  • Ms. Garnett, in her teaching role, is preoccupied with how teaching is delivered these days in library schools.  She is hoping OCLC could help teaching kids to think openly and differently, ie. less traditionally than most schools still seems to be.  Raising questions such as “How libraries can stay relevant, etc.”, is critical thinking that needs to happen in library schools she feels.  She is concerned that students with new ideas might be drawn into more traditional view by the professors.
  • Mr. Boivin then reported that he/they in Canada had not been asked by library schools to present in at least 3 years.  He is not sure as to why other than the fact that their usual contacts have retired or moved on to other things in their respective schools/departments.  OCLC in Canada welcomes the opportunity to present to library school students when possible. 
  • Mr. Crocco indicated then that in the US, there is no real active engagements from OCLC other than through the LIS Program in place.  Offering speakers should be something we are more active with.  Christie Hill at OCLC is looking at how can reach out to LIS but not sure where she is at with this analysis (she now reports to Lorcan Dempsey). 
  • Ms. Garnett also talked about the “Ithaka” faculty survey, related to teaching and research.  She feels that this will have an impact on how libraries look at their future in Canada.  This will be pushing for more digital content and less print content which will keep on having an impact on library services and budgets.
  • Finally, budget cuts remain a preoccupation as some tough choices are required by some libraries.

5. Member Forum and OCLC Canada Symposium at CLA summary

  • Ms. Payette indicated that it was great to hear about the winning projects and initiatives.  The deaf person presentation at CLA really impressed the audience as he could only speak with signs and one person was translating.  She says this is a good idea for OCLC to have such a symposium and allow the winners of the Awards OCLC supports present.  The symposium was well attended as closed to 100 persons were on-site in the afternoon.  
  • Ms. DeYoung, in her CLA President role, indicated that she had heard great reviews about programming at the Symposium. 
  • Mr. Crocco said that the three topics were very different but all were well presented and deserving to win.   They all came in from different perspectives, library types and everybody learn something. 
  • As for next year, OCLC has no idea yet of the topics but it looks like OCLC will still be able to offer a Symposium at CLA.  Mr. Boivin welcomes topics for consideration and to be discussed during the next call or meeting (data security, privacy, big data, etc.).  Ms. Schachter said that there will be a conference or session on open resources for colleges in BC and she will report on how good it was for OCAC’s and OCLC’s consideration.
  • The symposium needs to continue offering topics across all library types as much as possible.
  • OCAC should bring this again, CLA topic for Symposium, at the fall meeting.

6. Location of the next in-person meeting

  • Mr. Boivin explained the options so far that he was considering, i.e. Ottawa or Montreal.  In both cases, a Member Forum could be associated with it and be scheduled for the 28th.  Ottawa and a meeting at LAC-BAC would sound like a good idea if an agreement is signed between OCLC and LAC-BAC.
  • Ms. Payette reminded everybody that LAC-BAC might not want to do this as this might be during electoral campaign, which should be scheduled for Oct. 19th. 
  • There is a Digital Library Forum from 26-28 of Oct. in Vancouver.  Ms. O’Hara said could be interesting to time this out.
  • Going to Vancouver seems to be a preference.  So maybe, the OCAC meeting could be on 28th and have our OCLC Forum on the 29th. 
  • OCAC delegates indicated then that Ottawa remains an option with Montreal as the last option if Vancouver and Ottawa do not work out.

7. Other business

  • Ms. Payette asked about IFLA in Columbus:  what about members, does Global Council delegates are being charged/asked with anything?  Mr. Crocco said OCLC is one of the three sponsoring institutions and involved with the planning.  He does not know yet what OCLC will be involved with other than our usual events.  OCLC will for sure let the GC delegates and everybody know if further involvement might be required.
  • Ms. Payette reported that the use of QP by Quebec Public libraries might be dropper at renewal time later in the fall.  They apparently do not use chat at all and the group finds it expensive based on traffic experienced so far.  Some of the key pilot libraries are dropping the ball so if the price remains the same, it will be too expensive for the libraries left to split the total.  Consequently, they are exploring something else with no chat and no knowledge base.  Mr. Boivin said they will investigate and definitely make sure to remind them that if some libraries are leaving the group, the price will be adjusted accordingly. 
  • Finally, nobody reported going to IFLA in Cape Town this summer.

8. Next in person-meeting – October 28-29th, 2015

  • Need confirm location in July or early August.


Actions required before the next meeting



  1. Schedule discussion on CLA Symposium for in-person meeting in the fall.

  2. Is it possible to time the OCAC Meeting with the Digital Library Forum from 26-28?


  1. Daniel Boivin.

  2. Daniel Boivin.