Secure, copyright-compliant delivery of documents
The Article Exchange document-sharing site provides a single, secure location where lending libraries worldwide can place requested documents and library users can retrieve articles or book chapters obtained for them via interlibrary loan. This site adds convenience, security and enhanced copyright compliance to article sharing through interlibrary loan. Article Exchange is accessible to lenders from within the OCLC WorldShare Interlibrary Loan service and through an ILLiad Addon. A cloud-based delivery option, the site can be accessed by staff and users of borrowing libraries, whether or not they use WorldShare Interlibrary Loan or ILLiad.*
"The main reason that we use Article Exchange is that it was really easy to implement into our workflow. [It has also] allowed us to share more of our collection because we have been able to loan more from journals we originally had to deflect. We've increased our lending by about 30 percent, which is really nice."
Interlibrary Loan Manager at the Levy Library
- Is a truly global, document delivery option. Lending libraries that use WorldShare Interlibrary Loan or ILLiad can deliver documents through the site regardless of their geographic location.
- Is included in an OCLC Resource Sharing subscription at no additional charge. Users may upload up to 1,000 files per day per authorization. There is no limit to the number of documents a library user can retrieve daily.
- Eliminates security issues often encountered when documents are transmitted through e-mail. Files up to 60 MB—including high-resolution documents—can be placed on the site for pick-up by library users.
- Supports compliance with copyright guidelines with automatic deletion of files. Viewed files are deleted after 5 views and unviewed files are deleted after 30 days.
- Requires no software download or special arrangements for access through a local firewall.
- Provides platform-independent access from any operating system.
Article Exchange supports delivery of documents in the following formats: BMP, GIF,J2K, JIF, JFI, JFIF, JP2,JPE, JPEG, JPF, JPM, JPX, JPG, MDI, MJ2, PEG/JFIF, JPEG 2000, PDF, PNG, PSD, TIF, TIFF, TGA, TPIC, WEBP and ZIP.
- Delivers all features of Article Exchange in addition to local customization that increases the visibility of library services and demonstrates a library's role in meeting user needs.
- Reinforces library brands. When users see a library's logo, colors and name on the interface where they retrieve documents, they are reminded that the service is provided by their library.
- Supports larger file sizes. As libraries' services expand to include more electronic and digital resources, use of the Article Exchange custom version is an invaluable tool for delivering files that are often too large for transmission via other vehicles, including the original Article Exchange tool. It supports sharing of files up to 120 MB (compared to 60 MB supported by the basic version). Support for larger files is particularly useful for users who require access to large documents such as image-rich medical resources.
- Communicates library's identities to users, regardless of their location. Academic libraries can use the tool to reach students or faculty at off-campus locations or distance learners who rarely visit campus. Library branding and interface customization add visibility for library services.
- Transmits documents in formats that can be used by visually impaired users. Support for file formats .doc and .docx enables this segment of library users to consume documents through screen readers and related devices.
Some of the customization provided by Article Exchange custom version is shown below.
Order Article Exchange
Subscribers to OCLC resource sharing services in the United States can add the custom version to existing resource sharing subscriptions for a small annual fee, based on library collection size. To order the custom version of Article Exchange, complete the order form. This form provides pricing for several ranges of library collection sizes.
How it works
From WorldShare Interlibrary Loan, borrowing libraries use the "Borrowing Notes" field of the request form to indicate their desire to retrieve a document from this site. Lending libraries scan documents and upload them to the site for retrieval by users.* They have two ways to inform borrowing libraries of a document's availability:
- The site generates a unique tinyURL and password for each document. Cut and paste the tinyurl and password in the Lending Notes or Alert field of the request form and update the request status to SHIPPED.
- Use the e-mail function within Article Exchange. When they upload the file, the site generates a unique tinyURL and password for each document. An e-mail button is also present so the lender can click on the e-mail button, insert the borrower's e-mail address and send the link and password directly to the borrower.
Once a file has been retrieved, it remains available for five (5) views. After the file has been viewed five (5) times, it will be removed. A file can be picked up a maximum of five (5) times for each URL/password combination. Files not retrieved remain available for 30 days.
* OCLC is not aware of any library locations that cannot lend or retrieve documents through the Article Exchange site.