852  Location (NR)

Subfield ‡a identifies the institution or person holding the item or from which access is given. Your OCLC institution symbol is system-supplied in 852 ‡a. This subfield cannot be changed.

If the bibliographic item is owned by an individual or organization other than the one identified in subfield ‡a, the actual owner may be identified in subfield ‡x (Nonpublic note) or ‡z (Public note) or in field 561 (Provenance Note). If the item is physically located somewhere other than the location from which it is available, the physical location may also be identified in subfield ‡x or ‡z of field 852.

The default holding library code for the OCLC institution identified in 852 subfield ‡a is system-supplied in 852 subfield ‡b. A holding library code is a unique four-character code that identifies a specific department, library, collection, etc., within an institution. You may change the default holding library code to another of your valid holding library codes. 852 subfield ‡b is not repeatable in OCLC systems.

Subfield ‡c contains a description of the shelving location of the item within the collection of the holding organization. It may be used to indicate the physical location within a sublocation; for example, reference alcove, oversize shelving. The description of the shelving location is given in full or in a standardized abbreviated or coded form. 852 subfield ‡c is not repeatable in OCLC systems.

Subfield ‡d contains call numbers/shelf numbers where a resource was previously located, in cases of a relocation or a reordering/reorganization of a collection as a whole.

Subfield ‡e contains street address, city, state, zip code, and country information for the principal location identified in subfield ‡a. Subfield ‡e may be repeated to separate the parts of an address.

Subfield ‡f contains a three-character code that identifies the specific issues of the item that are housed in a location different from that of the main holdings of the same item. The three-character code is composed of Qualifier type, Number of units, and Unit type codes. If the location qualifier cannot be expressed in coded form, it may be described in subfield ‡g (Non-coded location qualifier).

The Qualifier type and Unit type codes in subfield ‡f are input in lowercase.

Subfield ‡g contains a textual description that identifies the specific units of an item that are housed in a location different from that of the main holdings of the same item when the location qualifier cannot be expressed in coded form in subfield ‡f (Coded location qualifier).

Subfield ‡h contains the classification portion of the call number used as the shelving scheme for an item. A Cutter, date, or term that is added to the classification to distinguish one item from any other item assigned the same classification is contained in subfield ‡i (Item part). A call number prefix is contained in subfield ‡k (Call number prefix).

Subfield ‡i contains a Cutter, date, or term that is added to the classification contained in subfield ‡h (Classification part) to distinguish one item from any other item assigned the same classification. A call number suffix is contained in subfield ‡m (Call number suffix).

Subfield ‡j contains a shelving control number that is used as the shelving scheme for an item. The first indicator position contains value 4 (Shelving control number).

Subfield ‡k contains a term that precedes a call number. Subfield ‡k is input before subfield ‡h (Classification part).

Subfield ‡l contains a title that is used to shelve an item. The first indicator position contains value 5 (Title).

Subfield ‡m contains a term that follows a call number. Subfield ‡m is input after subfield ‡h (Classification part) or ‡i (Item part).

Subfield ‡n contains a two- or three-character MARC country code for the principal location identified in subfield ‡a (Location). The source of the MARC code is MARC Code List for Countries that is maintained by the Library of Congress.

Subfield ‡p contains an identification of a single piece when the holdings information does not contain an 863-865 (Enumeration and Chronology) field that contains a subfield ‡p (Piece designation). The designation may be an identification number such as a bar code number or an accession number.

The piece designation number may be preceded by an uppercase B or U to specify whether the piece is bound or unbound. When no piece designation exists, a double slash (//) may be recorded in subfield ‡p to signify that the field relates to a piece.

Subfield ‡q contains a description of any unusual characteristic of the physical condition of the piece when the holdings information does not contain an 863-865 (Enumeration and Chronology) field that contains a subfield ‡q (Piece physical condition). When Enumeration and Chronology fields are present, piece physical condition may be recorded in subfield ‡q of the 863-865 field.

Subfield ‡q is not used for physical condition information resulting from a formal review for making preservation decisions. Preservation decisions are contained in field 583 (Action Note).

Subfield ‡s contains a copyright article-fee code. A description of the copyright article-fee code is given in field 018 (Copyright Article-Fee Code) in OCLC Bibliographic Formats and Standards.

Subfield ‡t contains a copy number for your local holdings records to distinguish one copy of an item from another, not the number of copies held. The number of copies held is contained in field 008/17-19 (Number of copies reported).

Subfield ‡u contains the Uniform Resource Identifier (URI), for example a URL or URN, which provides electronic access data in a standard syntax. This data can be used for automated access to an electronic item using one of the Internet protocols. The URI links to the repository that holds the item (regardless of whether the item is analog or digital). This information may also be recorded as an organization code or text in subfield ‡a (Location) and (if applicable) subfield ‡b (Sublocation).

Substituting hexadecimal notation for diacritics and special characters in Uniform Resource Identifiers. When recording a URI in subfield ‡u, you may enter most of the spacing characters listed below as either characters or their hexidecimal equivalents. Consult the table below.

Note: Do not confuse the spacing characters listed below with their long-valid non-spacing counterparts. Use of the spacing characters will be limited almost exclusively to URLs.

¹  Because the Spacing Underscore may cause problems with MARC output, users may prefer to continue entering it with the hexidecimal value %5F.

Subfield ‡x contains a note relating to the location of the item identified in the field. The note is not written in a form that is adequate for public display. A note for public display is contained in subfield ‡z (Public note).

A nonpublic note that applies to a specific part of the holdings is contained in subfield ‡x (Nonpublic note) of the 863-865 Enumeration and Chronology field relating to the part.

Subfield ‡z contains a note relating to the location of the item identified in the field. The note is written in a form that is adequate for public display. A note not for public display is contained in subfield ‡x (Nonpublic note).

A public note that applies to a specific part of the holdings is contained in subfield ‡z (Public note) of the 863-865 Enumeration and Chronology field relating to the part.

Subfield ‡2 contains a MARC code that identifies the source from which the classification or shelving was assigned. It is used only when the first indicator position contains value 7 (Source specified in subfield ‡2). The source of the MARC code is MARC Code Lists for Relators, Sources, Description Conventions that is maintained by the Library of Congress.

When separate local holdings records exist for each part of a bibliographic item and there are no 863-865 Enumeration and Chronology fields used, the 852 field in each record may contain a subfield ‡3 to specify the part of the bibliographic item to which the local holdings record applies.