To learn about the new OCLC guidelines for abbreviated-level (encoding-level 3) records.
All sections describe changes that may affect local system processing of OCLC-MARC records.
No system changes are needed to accommodate these guidelines. Catalogers may begin using these guidelines immediately for original cataloging at the abbreviated level.
Contact your OCLC regional service provider or the user training development manager at OCLC if you are an independent institution.
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Throughout the technical bulletin, R = Repeatable and NR = Nonrepeatable.
OCLC implemented support for Encoding Level value 3 (abbreviated-level) several years ago but at that time there were no established standards for the content of an abbreviated-level record. In the intervening time, some individual institutions have laid out their own guidelines for use in particular projects and have expressed a desire to include those records in WorldCat.
OCLC staff have worked with the Collections and Technical Services Advisory Committee and the Members Council Cataloging and Metadata Services Group to establish OCLC-defined guidelines for the content of abbreviated-level records. The elements listed below have been chosen particularly to support accurate identification of materials for cataloging and discovery purposes and to support automated matching processes.
These guidelines may be used immediately for original cataloging at the abbreviated level. All fields not included in this list are Optional for abbreviated-level records.
|Encoding Level 3 Record Guidelines|
|Type of Record||Type||M|
|Encoding level||ELvl||M (value 3)|
|Descriptive cataloging form||Desc||M (code as appropriate)|
|Type of Date||DtSt||M|
|Country of Publication||Ctry||M|
|Form of Item||Form||R|
|Cataloging Source||Srce||M (value d)|
|Music Publisher Number||028||R|
|Authentication Code||042||R||Omit (unless created from Dublin Core record, in which case use code dc).|
|Main or Added Entry||1XX /7XX||R||Include one 7xx field if applicable and if 1xx is not applicable. For some data from non-MARC sources, field 720 may be appropriate.|
|Title||245||M: ‡a; R: ‡b, ‡c, ‡h|
|Varying Form of Title||246||R||Emphasize varying titles, such as those containing symbols or numbers.|
|Publication Information||260||R: ‡a, ‡b, ‡c|
|Physical Description||300||R: ‡a|
|Series Statement||490||R||Transcribe series, if present, in 490, untraced, with 1st indicator .|
|Electronic Location and Access||856||R: ‡u||Other subfields are optional.|
|Key: M=Mandatory; R=Required if applicable; SS=System-supplied|
Use the following chart to compare Full-, Core-, Minimal-, and Abbreviated-level standards for key areas in records:
|ELvl||,, I, L||4||K, 2, 5, 7, M||3|
|Fixed field||Code fully on every record||Code fully on every record||Default values||Type: M |
Date 1: M
Date 2: R
Srce: M (value d)
Other elements are optional.
|020, 022, 028||Supply full available information||Subfield ‡a if present on item||Subfield ‡a if present on item||Subfield ‡a if present on item|
|042||Include as program requires||Include if PCC participant||Omit||Omit (unless created from Dublin Core record, in which case use code dc).|
|050, 082, 086, etc.||One number from a recognized scheme if available||One number from a recognized scheme||Optional||Optional|
|1xx||Include/establish if applicable||Include/establish if applicable||Include/establish if applicable||Include 1xx if applicable.|
|240||Include/establish if applicable||Include if known or inferred from item||Optional||Optional|
|245–300||Include all applicable elements||Include all applicable elements||Include all applicable elements||Include the following elements, if applicable: |
245 M: ‡a
245 M: ‡a; R: ‡b, ‡c, ‡h
246 R; Emphasize varying titles, such as those containing symbols or numbers.
260 R: ‡a, ‡b, ‡c
300 R: ‡a
|4xx||Transcribe series if present. Trace according to LC practice||Transcribe series if present. If traced, PCC participants should support with authority record||Transcribe if present||Transcribe series, if present, in 490, untraced, with 1st indicator .|
|5xx||All applicable notes according to the latest revision of AACR2 and LCRIs||Enter the following notes if applicable: ||Enter the following notes if applicable: ||Optional|
|6xx||Subject headings at appropriate level of specificity from an established thesaurus or subject heading system if available||At least 1 or 2 subject headings at appropriate level of specificity from an established thesaurus or subject heading system if available||Optional||Optional|
|7xx||Full added entry coverage according to the latest revision of AACR2 and LCRIs||Express primary added entry relationships and important title access information||Express primary added entry relationships and important title access information||Include one 7xx field if applicable and if 1xx is not applicable. For some data from non-MARC sources, field 720 may be appropriate.|
|8xx (Established form of series if different from that in field 490)||If series is traced, use as appropriate||If series is traced, use as appropriate||Optional||Omit|
|856||Optional||Optional||Optional||R: ‡u |
Other subfields are optional.
|In the Abbreviated-Level column, M=Mandatory; R=Required if applicable.|