MARC Subscription Service (EMSB)

Retrieving Files from OCLC (GET)

When are files posted?

OCLC posts files to your account daily between 5:00 a.m. and 7:00 a.m. U.S. Eastern time.

Downloading files

Files are available for downloading for 90 days. Files are expired after 90 days of consecutive non-use or non-reference. Each time you access (browse) a file, the 90-day counter begins anew. After 90 days, contact your OCLC service partner in the Americas or your regional distributor outside the Americas for out-of-warranty products.

You may retrieve a file anytime, with the exception of the following maintenance times:

  • Sunday, 2:00 a.m. to 6:00 a.m. U.S. Eastern Time

E-mail notification

Please contact your regional service provider if you are interested in receiving e-mail confirmation when files are available for pickup. The network will notify OCLC-MARC Subscription support staff. You will need to provide at least one e-mail address to receive e-mail notification.

One-time transfers

Notify OCLC Customer Services Division (CSD) at (800) 848-5800 or (614) 793-8682, or e-mail, or contact us via the web if you are interested in retrieving a sample file of OCLC-MARC records.

Retrieving files via Internet FTP

A sample FTP session follows:

Step Example

1. Enter FTP address.

2. Type logon.

t [xxx] 1

( xxx = OCLC institution symbol)

3. Type password.

See passwords.

4. Change directory.

cd 'EDX.EMSB. [xxx] .FTP'

(Enter single quote before and after directory name.

xxx = OCLC institution symbol)

5. Identify the file you are retrieving.

(If using UNIX commands, type ls to list the files.)

(See the example FTP file names following)

6. Once the file has been identified, verify that your transfer type is set to binary.

Note: STATS files, COUNT files and partitioned datasets must be retrieved using ASCII.


7. Complete the action to "get" the file from OCLC.

get [file name]

8. The system responds with a message that the file was transferred successfully.

(If the system does not respond with this message, see troubleshooting.)


9. End your FTP session.


Example FTP file names

When the MARC Subscription Service posts the files to an EDX account, it uses the following file names (xxx = OCLC institution symbol; the date always follows the file name in the YYMMDD format):

  • Record Files:
    • Daily
      • EDX.EMSB.[xxx].FTP.D040901
    • Weekly
      • EDX.EMSB.[xxx].FTP.W040901
    • Bi-weekly
      • EDX.EMSB.[xxx].FTP.B040901
    • Monthly
      • EDX.EMSB.[xxx].FTP.M040901
    • Quarterly
      • EDX.EMSB.[xxx].FTP.Q040901
    • Semi-annual
      • EDX.EMSB.[xxx].FTP.S040901
  • Stats Files:
    • EDX.EMSB.[xxx].stats

      Depending on frequency, examples are shown below:
    • EDX.EMSB.[xxx].stats(D040901)
    • EDX.EMSB.[xxx].stats(W040901)
    • EDX.EMSB.[xxx].stats(B040901)
    • EDX.EMSB.[xxx].stats(M040901)
    • EDX.EMSB.[xxx].stats(Q040901)
    • EDX.EMSB.[xxx].stats(S040901)
FTP software considerations DOS/UNIX:
  1. Change the directory to the sub-directory where the file is to be downloaded.
  2. Set passive to off.
  3. Set transfer mode to binary.
  4. Send one file at a time.
  1. Set passive to off.
  2. Change the host type to IBM-MVS.
  3. Set transfer mode to binary.
  4. Unable to see files that have migrated. After three days, files are moved, or migrated, from the EDX server to a secondary storage area.
Retrieving files via OCLC Product Services Web To retrieve files using OCLC Product Services Web:

Step Action


Click Download Records and Reports.


Click OCLC MARC Subscription records and reports.


Enter your OCLC authorization and password.


Click OK.


Select the desired file to download.


Perform a Save As, as per your browser's Help instructions.