Electronic Batchload Service (EBSB)

Retrieving Files from OCLC (GET)

When are files posted?

After completion of processing. You will be notified via e-mail when your files are ready for pick up.

Downloading files

Files are available for downloading for 90 days. Files are expired after 90 days of consecutive non-use or non-reference. Each time you access (browse) a file, the 90-day counter begins anew. After 90 days, contact your OCLC service partner in the Americas or your regional distributor outside the Americas for out-of-warranty products.

You may retrieve a file anytime, with the exception of the following maintenance times:

  • Sunday, 2:00 a.m. to 6:00 a.m. U.S. Eastern Time

Retrieving files via Internet FTP

A sample FTP session follows:

Step Example

1. Enter FTP address.


2. Type logon.

t [xxx] 1

( xxx = OCLC institution symbol)

3. Type password.

See passwords.

4. Change directory.

cd 'EDX.EBSB. [xxx] .RECORDS'

(Enter single quote before and after directory name.

xxx = OCLC institution symbol)

5. Identify the file you are retrieving.

(If using UNIX commands, type ls to list the files.)

(See the example FTP file names following)

6. Once the file has been identified, verify that your transfer type is set to binary.

Note: STATS files must be retrieved using ASCII.


7. Complete the action to "get" the file from OCLC.

get [file name]

8. The system responds with a message that the file was transferred successfully.

(If the system does not respond with this message, see troubleshooting.)


9. End your FTP session.


Example FTP file names

When Batch Services posts the files to an EDX account, it uses file names in the format shown in the bulleted list below, where:

xxx = OCLC institution symbol

"D" number = The date in the format YYMMDD

"R" number = A unique Order ID in the format Rnnnnn (nnnnnn = system assigned number)

  • Record Files:
    • EDX.EBSB.[xxx].records.D[YYMMDD].R[nnnnnn]
  • Stats Files:
    • EDX.EBSB.[xxx].stats
    • EDX.EBSB.[xxx].stats(R[nnnnnn])
FTP software considerations DOS/UNIX:
  1. Change the directory to the sub-directory where the file is to be downloaded.
  2. Set passive to off.
  3. Set transfer mode to binary.
  4. Send one file at a time.
  1. Set passive to off.
  2. Change the host type to IBM-MVS.
  3. Set transfer mode to binary.
  4. Unable to see files that have migrated. After 14 days, files are moved, or migrated, from the EDX server to a secondary storage area. Contact OCLC Customer Services Division (CSD) at (800) 848-5800 or (614) 793-8682, or e-mail support@oclc.org, or contact us via the web.


Retrieving files via OCLC Product Services Web (PSWeb)

To retrieve files using your browser and the PSWeb:

Step Action


Go to http://psw.oclc.org.


On the Welcome page, click download records and reports.


Under "Records and their Associated Reports," click OCLC Batch Services records and reports.


Enter your OCLC authorization and password.


Click OK.


Select the file to download.


Click Download (or, if preferred and available, click View).


In the Save As, screen, enter a path name or navigate to a folder where you want to locate the file and click Save.

Note on logging on to PSWeb:

  • Use your existing authorization/password for OCLC cataloging, or FirstSearch (with an administrative or statistics password), or resource sharing, if you have one.
  • If you do not have one of the authorizations listed above, you can request a PSWeb-only password from orders@oclc.org (please include your preferred password in your e-mail request).