Record Manager: Authorities Guide

1 Introduction

Overview

Scope
Record Manager: Authorities Guide provides details on selected topics that catalogers need to identify and verify information in bibliographic and/or authority records via the authority files that are available in Record Manager by describing indexes that each authority file provides and the MARC tags that data is indexed from.

Record Manager documentation. For task-specific procedures, refer to WorldShare® Record Manager online help system and additional documentation available on the OCLC website.

Bibliographic records. For comprehensive information about WorldCat™ bibliographic records, see OCLC Bibliographic Formats and Standards.

Audience
Record Manager: Authorities Guide is available on the OCLC website, in PDF or HTML format, at the following location: http://www.oclc.org/support/services/worldcat/documentation/authorities/rmauth.en.html

Authority records

You can search the authority file to determine if an authoritative heading exists. If an authorized heading exists, it is described in an authority record.

An authority record contains information about a name or a subject heading. Each authority record may contain the established form of the heading, see from references, see also from references, and notes. The record also contains coded data that describes characteristics of the heading or record.

Records have fixed-length fields that contain coded information from the MARC 21 Leader, 005 and 008 fields. Records have variable-length fields that contain coded and textual information.

Library of Congress Names and Subject Authority File

Source: Library of Congress

Name authority file: contains over 9 million records for personal names, corporate names, conference names, titles and geographic names.

Subject authority file: contains over 400,000 authority records in the Library of Congress Subject Headings (LCSH), 900 authority records in the Children's Subject Headings, and 1,600 authority records in the Library of Congress Genre/Form Terms for Library and Archival Materials (LCGFT).

MeSH (Medical Subject Headings)

Source: U.S. National Library of Medicine

Subject authority file: 630,000 records

A controlled vocabulary maintained by the U.S. National Library of Medicine that provides uniformity and consistency to the indexing and cataloging of biomedical literature.

NTA Names (Nederlandse Thesaurus van Auteursnamen)

Source: Koninklijke Bibliotheek (National Library of the Netherlands)

Name authority file: 2,571,933 records representing only personal names.

Māori Subject Headings File

Source: Ngā Upoko Tukutuku

Subject authority file: contains over 15,000 records, mostly topical subject headings.

Māori Subject Headings provide subject access in te reo Māori to materials for and/or about Māori. The thesaurus framework offers a structured path to a Māori world view within library and archival cataloguing and description. The headings are developed by Te Whakakaokao, the Māori Subject Headings Working Group, guided by the three groups who oversee the headings: Te Rōpū Whakahau, LIANZA and the National Library of New Zealand.

GND German Authority File

Source: Deutsche Nationalbibliothek (German National Library)

GND is an Integrated Authority File that contains over 9 million records for Persons, Corporate bodies, Conferences and Events, Geographic Information, Topics and Works. It is operated cooperatively by the German National Library, all German-speaking library networks, the German Union Catalogue of Serials and numerous other institutions.

2 Indexes and indexed fields

About authority file indexing

  • How you specify the desired index varies with the search method you use. When searching from the basic search box, you must type the index label followed by a colon (:).
  • Not all available indexes are presented in the dropdown list. In the advanced search box, enter the index label followed by a colon to search for an index not presented in the dropdown list.
  • For searching, the fields below are indexed by individual word.

Library of Congress numeric indexes

Index (label) MARC Fields Indexed MARC Subfields Indexed
ARN
(an:)
001  
LCCN
(ln:)
010
667
Note: Indexing field 667 helps catalogers identify the history of personal names previously in undifferentiated authority records and subsequently established as separate authority records, using unique control records with 667 fields that contain the word "undifferentiated." No textual data in the 667 field is indexed. The system does not compare or verify the LCCNs in field 667 with LCCNs in field 010.
a z
a
ISBN (bn:) 020 a z
ISSN
(in:)
022 a y z
ISSN-L
(ik:)
(ISSN Link)
022 l m

Library of Congress text indexes 

Index (label) MARC Fields Indexed

MARC Subfields Indexed

Cataloging source (cs:) 040 a c d
Descriptive rules (dx:) 040 e
Personal Names (pn:) 046 f g k l
100, 400, 500, 700 a b c d e j q
Corporate or Conference Names
(cn: or co:)
110, 410, 510, 710 a b c d e n
111, 411, 511, 711 a c d e j n q
151, 451, 551, 751 a
Genre
(ge:)
155, 455, 555, 755 a v x y z
Keyword (kw:) All variable fields All subfields
LC Names

 

(nw:)

 

(n* -prefixed LCCNs only) [1]
046 f g k l
100, 400, 500, 700 a b c d f g h j k l m n o p q r s t
110, 410, 510, 710 a b c d f g h k l m n o p r s t
111, 411, 511, 711 a c d e f g h j k l n p q s t
151, 451, 551, 751 a
130, 430, 530, 730 a d f g h k l m n o p r s t
Notes (nt:) 633, 644 a b t
665, 666, 667, 668 a
670, 678 a b u
680, 681, 682 a i
Titles (ti:)

 

[2]
100, 400, 500, 700 f g h k l m n o p r s t
110, 410, 510, 710 d f g h k l n o p s t
111, 411, 511, 711 d f g h k l n p s t
130, 430, 530, 730 a d f g h k l m n o p r s t
031 d t
Geographic Names (gg:) 151, 451, 551, 751 a v x y z
181, 481, 581, 781 v x y z
781: z only
Entity Attribute (en:) 046 f g k l s t
368 a b c
370 a b c e f g s t
371 a b c d e m s t z
372, 373, 374, 375 a s t
376 a b c s t
377 a l
378 q
380, 381, 384 a
382 a b d p v
383 a b c d e
Relationship
(rx:)
100, 400, 500, 700 e j
110, 410, 510, 710 e
111, 411, 511, 711 j
400, 410, 411, 430, 450,451, 455, 480, 481, 482, 485 i 4
500, 510, 511, 530, 550, 551, 555, 580, 581, 582, 585 i 4
Cartographic Data (cm:)
034 d e f g z
Subdivision Headings (sb:) 180, 480, 580, 780 v x y z
181, 481, 581, 781 v x y z
781: z only
182, 482, 582, 782 v x y z
185, 485, 585, 785 v x y z
Topicals (sp:) 150, 450, 550, 750 a b v x y z
LCSH (su:)
[3]
046 f g k l
100, 400, 500, 700 a b c d e f g h j k l m n o p q r s t v x y z
110, 410, 510, 710 a b c d e f g h j k l m n o p q r s t v x y z
111, 411, 511, 711 a b c d e f g h j k l m n o p q r s t v x y z
130, 430, 530, 730 a b c d e f g h j k l m n o p q r s t v z y z
150, 450, 550, 750 a b v x y z
151, 451, 551, 751 a v x y z
180, 480, 580, 780 v x y z
181, 481, 581, 781 v x y z
781: z only
182, 482, 582, 782 v x y z
185, 485, 585, 785 v x y z
Children's Subjects (sj:) 046 f g
100, 400, 500, 700 a b c d e f g h j k l m n o p q r s t v x y z
110, 410, 510, 710 a b c d e f g h j k l m n o p q r s t v x y z
111, 411, 511, 711 a b c d e f g h j k l m n o p q r s t v x y z
130, 430, 530, 730 a b c d e f g h j k l m n o p q r s t v x y z
150, 450, 550, 750 a b v x y z
151, 451, 551, 751 a v x y z
180, 480, 580, 780 v x y z
181, 481, 581, 781 v x y z
781: z only
182, 482, 582, 782 v x y z
185, 485, 585, 785 v x y z
Table Notes [1] Includes all Library of Congress authority records with 010 prefix starting with n* (n, nb, no, nr, or ns).
[2] Subfields from the index for title name headings from tags x00, x10, x11 are the reverse of subfields indexed for personal, corporate, and conference name indexes.
[3] This index contains all Library of Congress authority records with the 010 prefixes sh and sj, as well as x51 headings from authority records with the 010 prefix starting with n* (n, nb, no, nr, or ns).

MeSH numeric indexes

Index (label) MARC Fields Indexed
Control number (ar:) 001

MeSH text indexes

Index (label) MARC Fields Indexed MARC Subfields Indexed (Keyword Search)
Geographic (ge:) 151, 451, 551 a x
Keyword (kw:) All variable fields   
LC Corporate or Conference Names (cn: or co:) [1] see LC Corporate or Conference Names (cn: or co:)  
LC Personal Names (pn:) [1] see LC Personal Names (pn:)  
LC Titles (ti:) [1] see LC Titles (ti:)  
Notes (nt:) 663, 664 a b t
665, 666, 667, 675, 688 a
670, 678 a b u
680, 681, 682 a i
Publication Type (gn:) 155, 455, 555 a
Subdivision (sb:) 180, 480, 580 x
Topicals (su:) 150, 450, 550 a x
Table Note [1] In Record Manager, the MeSH index drop-down menu includes the Library of Congress authority files for Personal Names, Corporate/Conference Names, and Titles. They are included as points of access without having to leave the MeSH search. MeSH indexes do not cross-reference LC records.

NTA numeric indexes

Index (label) MARC Fields Indexed
Control number (ar:) 001

NTA text indexes

Index (label) MARC Fields Indexed MARC Subfields Indexed (Keyword Search)  
NTA Personal Names (pn:) 046 f g k l t
100, 400, 500, 700 a b c d e j q  
Keyword (kw:) All variable fields   
Notes (nt:) 663, 664 a b t
665, 666, 667, 675, 688 a
670, 678 a b u
680, 681, 682 a i

Māori numeric indexes

Index (label) MARC Fields Indexed
Control number (ar:) 001

Māori text indexes

Index (label) MARC Fields Indexed MARC Subfields Indexed (Keyword Search)  
Cataloging source (cs:) 040 a c d  
Keyword (kw:) All variable fields   
Notes (nt:) 663, 664 a b t
665, 666, 667, 675, 688 a
670, 678 a b u
680, 681, 682 a i
Subjects (sp:) 150, 450, 550 a b g v x y z

GND numeric indexes

Index (label) MARC Fields Indexed MARC Subfields Indexed (Keyword Search)
Control number (ar:) 001  
Linking Entry, $0 Record Number (ls0:) All 7xx fields $0 and its contents
Other Control Number (on:) 035 a z
See also, $0 Record Number (sa0:) All 5xx fields $0 and its contents

GND text indexes

Index (label) MARC Fields Indexed MARC Subfields Indexed (Keyword Search)
Keyword (kw:) All variable fields All subfields
Cartographic Data (cm:) 034 d e f g z
Cataloging Source (cs:) 040 a c d
Chronology (ch:) 148, 448, 548 a v x y z
Corporate/Conference Name (co: or cn:) 046 g r
110, 410, 510 a v x y z
111, 411, 511 a c d e j n q
151, 451, 551 a
Descriptive Conventions (dx:) 040 e
Entity Attributes (en:) 046 f g k l q r s t
368 a b c
370 a b c e f g s t
371 a b c d e m s t z
372, 373, 374, 375 a s t
376 a b c s t
377 a l
378 q
380, 381, 384 a
382 a b d p v
383 a b c d e
386 a b m n
388 a
Geographic Names (gg:) 151, 451, 551, 751 a v x y z
181, 481, 581, 781 v x y z
781 z only
Local Data (lcl:) All 9xx fields All subfields
Linking Entry, Corporate/Conference Name (lcn:) 710 a b c d e g n
711 a c d e g j n q
Linking Entry, Geographic Name (lge:) 751 a g v x y z
Linking Entry, Personal Name (lpn:) 700 a b c d e g j q
Linking Entry, Topical Term (lsu:) 750 a b g v x y z
Linking Entry, Uniform Title (lti:) 730 a d f g h k l m n o p r s t
Notes (nt:) 663 a b t 6 8
664 a b t
665, 666, 667, 675, 688 a
670, 678 a b u
680, 681, 682 a i
Personal Names (pn:) 046 f g
100, 400, 500 a b c d e g i j q
Relationship (rx:) 100 e j
110 e
111 j
400 e i j 4
410 e i 4
411 i j 4
430, 450, 451, 455, 462, 480, 481, 482, 485 i 4
500 e i j 4
510 e i 4
511 i j 4
530, 550, 551, 555, 562, 580, 581, 582, 585 i 4
700 e i j 4
710 e i 4
711 i j 4
730, 748, 750, 751, 755, 762, 780, 781, 782, 785, 788 i 4
Titles (ti:) 031 d t
100, 400, 500 f g h k l m n o p r s t
110, 410, 510 d f g h k l n o p s t
111, 411, 511 d f g h k l n p s t
130, 430, 530 a d f g h k l m n o p r s t
Topicals (sp:) 150, 450, 550 a b g v x y z