Generating Transcripts Using OCR

If you have the OCR Extension, you can use the Add Compound Objects wizard or the Add OCR text option in the Project and Item Editing tabs to generate transcripts using OCR for single files, multiple files or compound objects.

Generating Transcripts Using OCR with the Add Compound Objects Wizard

The compound object wizards provide an option for generating transcripts by using OCR, if you have the OCR extension. All compound object wizards provide the OCR option within the Page Information screen. You also can choose to create a PDF during the OCR processing, which can be used for printing.

To generate transcripts using OCR with a compound object wizard:

  1. The administrator must edit field properties of the collection to enable full text searching. The administrator can add a new field for the transcript or designate an existing field as the full text search field.

  2. On the project tab, click Add Compound Objects in the left task bar. The Add Multiple Compound Objects screen displays.

  3. Select a wizard to use and click Add. Follow the wizard screens.

  4. On the Page Information screen, select Generate transcripts using OCR.

  5. If desired, select Create print PDF.

  6. When you are finished with the wizard, you can review the compound object by going to the project tab and finding the object in the project spreadsheet.

Generating Transcripts Using OCR with Items in the Project

The Project spreadsheet and the Item Editing tab provide another option for generating transcripts by using OCR, if you have the OCR extension. You can OCR items you select in the Project spreadsheet or open items and compound objects in the Item Editing tab to add OCR text.

To generate transcripts using OCR in the Project tab:

  1. Full text searching must be enabled in the collection. In the Project spreadsheet, check the boxes next to the items to OCR.

  2. From the Edit menu or the More Actions menu, click Add OCR Text.

  3. A progress bar displays while the OCR is performed. When complete, a summary screen displays the summary and any errors or warnings.

  4. Click Close. The OCR text is displayed in the full text field of the items.

To generate transcripts using OCR in the Item Editing tab:

  1. Full text searching must be enabled in the collection. From the Project spreadsheet, open the item or compound object in a new tab.

  2. From the Edit menu or the More Actions menu, click Add OCR Text.

  3. For compound objects, you can choose to OCR the entire compound and create a print PDF or OCR only selected pages. To OCR selected pages within the compound object, click on the names of pages while pressing the Ctrl key. Click Perform OCR.

  4. A progress bar displays while the OCR is performed. When complete, the OCR text is displayed in the full text field of the item or compound object pages.