Editing Items and Compound Objects

Editing items and compound objects begins with searching for the item or compound object that you wish to edit. If you wish to browse the entire collection, click Browse Collection. If you want to create a compound object with the Web editor, see Web-based Compound Object Creation.

Your search results are likely to contain the compound object and the files that make up that compound object. If you want to edit pages within a compound object, you must search for the pages, because subpages are suppressed while you are browsing. The subpages are included when searching for an item, so that if you are searching for a term, you will be able to find that term in the specific page.

You can distinguish between an item and a compound object by whether it contains a structure option within its row. Only compound objects have structure that you can edit.

Note: PDF compound objects do not display a structure option. You cannot edit or delete individual pages of PDF compound objects by using CONTENTdm Administration. To edit or delete individual pages of PDF compound objects, you must delete the compound object from the collection, update the structure, edit, or remove the pages in the original PDF file, and then import the file again. For more information, see Importing PDF Files.

When you edit items and compound objects, you will have the opportunity to work with controlled vocabulary and item permissions if you have the appropriate administrative rights.

You can change the image right applied to an item in your collection by editing it using the Project Client. You cannot edit the image right applied to the item by using the Web editor.

Learn about:

  1. Editing Items
  2. Editing Compound Objects
  3. Editing Metadata
  4. Using Controlled Vocabulary
  5. Editing Structure

Editing Items

If you want to edit an item that has been returned in your search results, click Metadata to add or change the metadata. Click Delete to delete the item.

Editing Compound Objects

If you want to edit a compound object that has been returned in your search results, you can:

  • Click Metadata to edit, add, and delete metadata.

  • Click Structure to add and delete files within the structure of the compound object. If you are editing the structure of a monograph, you can add and delete nodes (the sections within the compound object). (PDF compound objects do not display a Structure link.)

Editing Metadata

Metadata is information about an item or compound object that is used for indexing and defining an item.

To edit metadata:

  1. Click Metadata next to the compound object to edit compound object-level metadata.

  2. Click Metadata next to a page or item to edit page-level metadata.

  3. In the Edit item page, view the item, if desired.

  4. Add, edit or delete metadata. (Fields marked with an asterisk are required.)

    Note: In CONTENTdm Administration, dates can be entered in fields designated as the Date datatype in the following formats: yyyy, yyyy-mm, or yyyy-mm-dd. (Additional date formats can be entered by using the Project Client to enter metadata. For more information, see Entering Dates.)

  5. Apply permissions, if desired.

    Note: Permission settings for PDF compound objects apply to all pages of the compound object. You cannot set permissions for individual pages of PDF compound objects.

  6. Click Save Changes.

Using Controlled Vocabulary

A CONTENTdm administrator sets controlled vocabulary for any collection field. If you are adding metadata to a field that has a controlled vocabulary, you can view the current controlled vocabulary by clicking Controlled Vocabulary (or Shared Controlled Vocabulary, if shared with other fields or collections).

If the metadata that you wish to add is not in the controlled vocabulary, you will see the following message.

If you click OK, you will be returned back to the Edit Item page where you can delete the term that is not in the controlled vocabulary. Then, if you have permissions, you can administer controlled vocabulary by navigating to field properties.

Editing Structure

If you are editing structure, you can:

  • Change page titles

  • Delete pages of a compound object

  • Move pages of a compound object

  • Add additional pages, using existing items in the collection

If you are working with a monograph, you can change node names, add or delete a node, and insert, move, and delete files within a node. Nodes are section titles within a compound object. You might have nodes named Chapter 1, Chapter 2, and Chapter 3, for example.

Once you have made changes to a compound object, save the compound object. The collection must then be indexed for those changes to be visible within the collection.

If you are working with PDF compound objects, you cannot edit or remove individual pages of PDF compound objects by using CONTENTdm Administration. To edit, delete, or move individual pages of PDF compound objects, you must delete the compound object from the collection. Then update the structure, edit, or remove the pages in the original PDF file, and import the file again. For more information, see Importing PDF Files.

To change page titles:

  1. In the Edit compound object structure page, click Edit for the page with the title that you wish to change.

  2. Type the new name in the text box.

  3. Click Change.

  4. After you have made all changes that you wish to the compound object structure, click Save Changes.

To delete pages and nodes:

  1. In the Edit compound object structure page, click Delete in the row containing the file or node that you wish to delete. Nodes are indicated by a bold title face. There is also no view capability for nodes.

  2. If you are deleting a page, you will be asked to confirm that you wish to delete the item from the compound object. Click OK.

    Note: Deleting a page when editing the structure of a compound object does not remove the page from the collection. If you need to delete the page from the compound object and from the collection, you will need to delete the page after you have removed it from the compound object.

  3. If you are deleting a node of a monograph, all of its subpages and nodes will also be deleted. You will be asked to confirm that you wish to delete the node and all of its subpages. Click OK.

  4. After you have made all changes that you wish to the compound object structure, click Save Changes.

To move pages:

Note: You cannot move a node location using the move function. If you wish to change the location of a node, create a new node of the same name (see below), and then move the subpages and subnodes into the new node. Then, delete the node.

  1. In the list containing the pages and nodes of the compound object, determine the row number of the location where you would like the page to be moved.

  2. In the Edit compound object structure page, click Edit for the page that you wish to move.

  3. Type the row number where you would like the page to be moved.

  4. Click Change.

  5. After you have made all changes that you wish to the compound object structure, click Save Changes.

To insert a node:

Note: This functionality is only available when editing a monograph.

  1. In the list containing the pages and nodes of the compound object, determine the row number of the location where you would like the node to be inserted.

  2. Enter the text that you wish to use as the node title.

  3. Select whether you want the node to appear after, before or in the position that you are about to type. The option in is used if you want a node placed within another node.

  4. Type the number of the row where you wish the node to appear.

  5. Click Insert.

  6. After you have made all changes that you wish to the compound object structure, click Save Changes.

To insert a page within a compound object:

  1. Scroll down the insert item section and/or navigate to other pages in the collection to find the file that you wish to insert. Only single files can be inserted into a compound object. Compound objects within a collection cannot be added to other compound objects.

  2. Click Insert next to the item that you wish to insert.

  3. Select whether you want the page to appear after, before or in the position that you are about to type. The option in is used if you want a page placed within a node.

  4. Type the number of the row where you wish the page to appear.

  5. Click Insert.

  6. After you have made all changes that you wish to the compound object structure, click Save Changes.