Need assistance for CONTENTdm?

Viewing and Managing Fields

After you have viewed the collection fields, you can make changes to the field properties. Then index the collection to update changes (for more information about indexing requirements, see Field Properties). Project Client users must then close and reopen their projects in order to access changes to the fields.

Learn about:

  1. Viewing Fields
  2. Adding, Deleting, and Reordering Fields

Viewing Fields

You can access Metadata Fields if you have rights to configure settings and field properties.

To access and view metadata field properties:

  1. Open CONTENTdm Administration.
  2. Click the Collections tab.
  3. Click Fields. The Metadata Fields page opens.

 

Adding, Deleting, and Reordering Fields

You can add, delete, and reorder fields by using the Metadata Fields page. You can have a maximum of 125 fields per collection, in addition to the administrative fields (these fields cannot be deleted or reordered). After you have added, changed, or deleted fields, you must index the collection to update changes.

To add a field:

  1. Open CONTENTdm Administration.
  2. Click the Collections tab.
  3. Click Fields. The Metadata Fields page opens.
  4. Click Add Field. The Add Field page opens.

 

  1. Enter a field name (maximum length of 60 characters) and change the field properties to reflect how the field will be used. (For more information, see Editing Field Properties and Using Controlled Vocabulary.)

  2. Click Save Changes. The field is added to the Collection Field Properties list.

To delete a field:

  1. Open CONTENTdm Administration.
  2. Click the Collections tab.
  3. Click Fields. The Field Properties page opens.
  4. Determine which field you wish to delete.
  5. Click Delete. A confirmation window opens, confirming that you want to delete the field.
  6. Click OK. The field is removed from the Collection Field Properties list.

To move a field:

  1. Open CONTENTdm Administration.
  2. Click the Collections tab.
  3. Click Fields. The Field Properties page opens.
  4. Determine which field you wish to move.
  5. Use the drop-down list to choose the position of the field. The field is immediately moved to the new position.