Get WorldCat records, holdings, and links for content from Elsevier ScienceDirect

Find more information about automatically loaded knowledge base collections and other types of collections available through WorldShare Collection Manager.

Collection names and IDs

OCLC will load your e-book and your e-journal holdings with custom coverage dates. Note that there are additional ScienceDirect collections in the WorldCat knowledge base [750+].

Collection name(s)
Collection id(s) Demand-driven acquisition collections Frequency provider sends OCLC data
Elsevier ScienceDirect Journals
ScienceDirect Book Series
ScienceDirect All Books  
NA Weekly
See the Elsevier Clinicalkey page if you need e-book and e-journal titles from ClinicalKey collections.

Get started

If you need access to Collection Manager (the Metadata tab in the WorldShare interface), see the information to create your account.

Verify that your collections have not been manually selected

If your institution has manually selected a collection or titles in a collection, OCLC will not overwrite your selections. Therefore, before we initially load holdings from your provider, we recommend that you verify that the collection has not be manually selected.

Expand the following section for instructions:

Verify that your collections have not been manually selected

Before the initial load of your collections, please verify that the collections you have not been manually selected in Collection Manager:

  1. Sign in to the WorldShare interface at your library's WorldShare URL ( [Replace yourlibrary with your library's identifier]).
  2. Navigate to Metadata > Collection Manager and locate the search box.
  3. Uncheck My Selected Collections and search for the collection.
  4. Once you have returned the collection in a search, perform one of the following:
    • If the collection is selected in FULL: You will need to de-select it. Our system will not be able to overwrite the collection with the title data directly from your provider. If you have holdings set in WorldCat, de-selecting the collection will remove these holdings. Holdings will be added after OCLC loads the collection (as long as the institution-level WorldCat Holdings setting is enabled).
    • If the collection is partially selected to reflect a subset of the titles available in the collections: The system will overwrite your title selections and collection data. If you want to preserve the title selections and collection data before OCLC overwrites it, do so before making a request for your collection to be loaded by OCLC. Within your collection, navigate to Titles > More Actions. Use the option to download titles in local holdings and choose a format to download a spreadsheet of your title data.
    • If the collection is NOT selected: Proceed to request automated collection loading.

Request collection loading

  1. Create a token in Elsevier's administrative interface. Follow the instructions in Elsevier's guide. Plan to include the token number in your message to OCLC.
  2. Contact OCLC Support with the following message. Replace the [xxx] with your information:
    Please load my Elsevier collections. My OCLC symbol is [xxx]. My Registry ID is [xxx]. My token is [xxx]. My Elsevier customer number is C[xxx].

Next steps

We recommend that you wait until your collection is available before you proceed so that all of the settings will be available in Collection Manager. The amount of time it takes for your titles to be available depends on the timing of your request, how often your provider sends data, when OCLC's loads the data, and the place of your institution's data in a queue.

The time for the initial loading process varies from about one week to one month.

To see if your collection has loaded in the WorldShare interface:

  1. Sign in to the WorldShare interface at your library's WorldShare URL ( [Replace yourlibrary with your library's identifier]).
  2. Navigate to Metadata > Collection Manager. Then, either:
    • Search for the collection, or
    • Look at the Activity History for history showing your provider (The Activity History lists actions from the last 90 days)

Choose the instructions that apply to your needs

Record delivery is available both to libraries with and without an OCLC Cataloging Subscription. However, some functionality is available only to libraries with an OCLC Cataloging Subscription. Instructions, like those to enable WorldCat holdings, are relevant to libraries with an OCLC Cataloging Subscription and will be demarcated accordingly.

Get WorldCat records

To enable record delivery, customize your records, and retrieve records from the WorldShare interface, follow the guide to:

Get records for content from your providers


Use your collection data with other OCLC products and services

Expand the section below for links to instructions to expose full-text links in WorldCat Discovery, deflect lending requests for WorldShare ILL, and more:

Use collection data with other OCLC products and services

When you have added at least one knowledge base collection in Collection Manager, you have options to:

If you use other OCLC products and services, you have options to:

Find additional support materials

See the Collection Manager support site for links to a complete list of documentation, release notes, and more. Expand the sections below for more information.

Office hours

Office hours

Visit us in office hours. No appointment is needed.

DDA collections, setting options, and automated maintenance

If you participate in a DDA program that is configured to trigger purchases, OCLC will automatically load and maintain two collections for you in Collection Manager.

  • One collection will have all of the e-book titles that are available to your library users (the titles that can be triggered for purchase).
  • The other collection will have your purchased e-book titles.*

Having two separate collections allows you to easily add, maintain, and remove records because you can choose settings that are unique for each collection. Libraries often:

  • Set holdings in WorldCat on purchased titles only
  • Deflect lending requests for both collections
  • Receive "update" records when a DDA title is triggered for purchase
  • Customize records to include a unique note entered in each collection (i.e. "purchased" or "DDA")
  • Assign a separate file name for records output from each collection
  • Track purchases via record reports and WorldCat holding reports delivered via email by Collection Manager
  • See from within their discovery interface which links are purchased titles and which are DDA titles
  • Sustain a purchased collection and the corresponding holdings in WorldCat when it is time to discontinue the DDA program

Once your settings are configured, maintenance is automatic. As titles are triggered for purchase and OCLC refreshes your data, the titles move to the collection of purchased titles. In other words, once a title is purchased, it is subtracted from the collection of available titles and added to the collection of purchased titles. The newly purchased titles inherit any settings in the purchased collection and an updated record that you can overlay with the record in your local system is output.

*Note that the collection of purchased titles can include any titles that your library has purchased (via firm order, DDA, or other method).

Missing records?

Missing records?

See the possible reasons why you did not receive a record for a title:

The title does not meet content type requirements

Titles in Collection Manager must:

  • Have an OCLC number and have a URL/856 and be of a readable format and coverage (i.e., journal [fulltext, print], ebook, and so forth), or
  • Have an OCLC number and lack a URL/856 but have a content type of other or print

For more details, about the types of materials that can output a MARC record, see the knowledge base FAQ page and navigate to the section on Record delivery of knowledge base collections.

The title does not have an OCLC number

  • No record exists for the item in WorldCat
  • A record exists but because of the complexities of cataloging electronic items, it is not classified as an electronic resource in a way that corresponds to the knowledge base’s matching process

About the percentage of titles with OCLC numbers in a collection

The percentage of OCLC numbers in a collection listed in the Collections available in the WorldCat knowledge base can help you determine the percentage of records that will be output for a collection.

If a matching OCLC number becomes available at a later date, the corresponding WorldCat record will be issued automatically. You can add an OCLC number manually. Doing so will trigger the output of the corresponding record.

To view gaps in OCLC number coverage for an individual collection, search for and open the collection in Collection Manager and expand Titles. Download the collection's KBART sheet and review the oclc_number column.

How to help improve OCLC number coverage for all libraries

To have OCLC numbers added to a global collection by the knowledge base team:

  1. Complete the OCLC number correction form with as much detail as possible for each title.
  2. Submit the form as a support request to OCLC support, indicating that you'd like the knowledge base team to add the OCLC numbers to the attached titles.
  3. The knowledge base team will review and schedule the addition of these OCLC numbers typically within 1-3 months.

Who do I contact to discontinue a feed or automated loading from a data source?

Who do I contact to discontinue a feed or automated loading from a data source?

To discontinue a feed or automated loading:

  1. Contact both your provider and OCLC. Request that we discontinue your feed.
  2. Sign in to Collection Manager, search for the collection, and de-select the collection.
  3. Depending on timing, OCLC or your provider could still have some of your collection data moving through the system. To ensure that OCLC does not again load your collection:
    • Use the collection-level settings to control the data sources that can populate your collection. See the documentation on Data Sources to change the collection-level setting. Note that there are data source settings at both the institution level (in Settings > Knowledge Base Data) and within each collection (Holdings and MARC Records > Data Sources) but using only the collection-level setting is recommended.
    • Alternatively, check back to see if the collection appears again. If it does, simply de-select it once more.

If desired, ask OCLC Support to verify that we received your request to discontinue.

Consortia and libraries with shared collections

Consortia and their member libraries with shared/accepted collections will not have the option to control the data sources in those collections. If you have shared collections with member libraries, ask the libraries to de-select the shared collection. The libraries that have accepted the collection must de-select the collection before you will be able to unshare the collection.

DDA collections

If your library or consortia had a DDA and a purchased collection, you can discontinue the loading of the the unpurchased DDA collection and sustain the purchased collection. Your holdings in WorldCat will automatically be removed from the unpurchased collection when you de-select the collection and your holdings and all of your other settings will be sustained on the purchased collection.

Holdings in WorldCat, full-text links, and local records

When you de-select the collections, WorldShare Collection Manager will remove your holding symbol in WorldCat (after a delay), remove links in WorldCat Discovery (within a few hours), and output "delete" records for you to use with your local discovery system or ILS.