3 Data Fields
Subfields in OCLC-MARC records
OCLC Holding Library Code maps to field 049 (Local Holdings) subfield $a (Holding library code) in OCLC-MARC records. Important: This is a required field.
Holding library code
A holding library code identifies one location within a group and/or one collection at a location. These symbols and codes are assigned when your CatExpress profile is set up. The following examples illustrate holding library codes:
Example. Your library has OCLC symbol ABC. A typical holding library code might be ABCG to identify your general collection.
Example. Your library has OCLC symbol QJTLZ. A typical holding library code might be MAIN to identify your general collection.
If you have a special collection or type of material you want to identify within your library (apart from your general collection), use another holding library code:
Example. You need to put an item in your reference collection. A typical holding library code library might be ABCR or REFR.
Changing the holding library code
If you set the default holding library code on the Express Options screen, CatExpress automatically inserts your library's default holding library code in the data entry box labeled OCLC Holding Library Code on the Catalog screen.
If you have not set your default holding library code, CatExpress uses the default holding library code based on your OCLC profile. On the Catalog screen, you can change the displayed holding library code by typing over over it You can type the code in uppercase or lowercase. Once set, the code persists until you change it or end your session.
If you need to know what your holding library codes are, check with your local system administrator or regional service provider for the appropriate character(s).
Profiles for OCLC symbols and holding library codes
The profile set up by the local system administrator and regional service provider staff determines how OCLC institution symbols and holding library codes are used by your consortia, library, and/or local system.
Multiple holding library codes
If you are adding multiple copies for multiple sites, you may enter multiple holding library codes. When entering multiple holding library codes in the 049 field (Holding Library Code) data entry box, type a comma and a space ( , ) before each additional code. For example, enter three codes as follows: ABCG, ABCM, ABCR. Your local system may require a separate location (852) field for each holding library code you add. Follow local guidelines.
Input stamps
An input stamp is information you type in the 049 field, in square brackets( [ ]), immediately before or after the holding library code. Usually, an input stamp identifies the location or collection represented by the holding library code. The input stamp appears on labels produced from the bibliographic record.
Follow local guidelines
For specific information on what you should enter, follow local guidelines.
back to topSubfields in OCLC-MARC records
Price maps to field 020 (International Standard Book Number) subfield $c (Terms of Availability) in OCLC-MARC records. This is an optional field.
Price
The list price of the item. Include the appropriate currency symbol.
Note: Do not add a Price (020) field to a record that describes a serial. The Price (020) field is not valid in serial records, so its presence causes the record to fail system validation.
Examples
- Price (020 $c): $5.95
- Price (020 $c): $12.00
- Price (020 $c): $7.95
- Price (020 $c): $1.95 (pbk.)
Fields and subfields in OCLC-MARC records
Call number maps to one of the following depending on your selection in Type (these are optional fields):
- Field 090 (locally assigned LC-type call number) subfield $a (classification number).
- Field 092 (locally assigned Dewey call number) subfield $a (classification number).
- Field 096 (locally assigned NLM-type call number) subfield $a (classification number).
- Field 099 (local free-text call number) subfield $a (classification number).
Note: The 099 field is for call numbers based on a unique local classification scheme or for call numbers from a standard scheme (LC, Dewey, Government Document numbers) that are irregularly formatted.
Cutter mapping to OCLC-MARC
| Cutter number from field below | Maps to |
|---|---|
| 090 (locally assigned LC-type call number) | Subfield $b (local Cutter number) |
| 092 (locally assigned Dewey call number) | Subfield $b (item number) |
| 096 (locally assigned NLM-type call number) | Subfield $b (item number) |
| 099 (local free-text call number) | Second subfield $a |
Call number and Cutter number
| Call number | Cutter | Type |
|---|---|---|
| j888.0108 | C832 | Dewey |
| 932.046 | B61a | Dewey |
| 813.54 | Butterworth | Dewey |
| Fic | OHENRY | Local |
| Z711.9 | .U58 1998 | LC |
| PS3553.L245 | R35 1998b | LC |
| WO 100 B865s 1973 | NLM | |
| Q 180.A8 | D618 | NLM |
Automatic class number addition to Dewey
If a record has a class number in field 082 and you enter a Cutter number without entering a class number, CatExpress automatically transfers the call number information from field 082 to the 092 in the OCLC-MARC record you receive. You do not see this transfer happen on the screen.
852 and local systems
Some local systems require call numbers in the 852 location field. Check with your system administrator to see if call numbers are required here in addition to being entered in the data entry boxes (090, 092, 096, 099) under the holding library code.
back to topSubfields in OCLC-MARC records
Location maps to field 852 (Location) in OCLC-MARC records. This field may be used to record local item information. Not all local library systems can use 852 information. Confirm whether your system accepts 852 before using this field. This is an optional field.
Location information
Location information is mapped to the specific subfields in OCLC-MARC records. The following table is an example of how data fields might map to a local system:
| CatExpress | Local system | Example 1 | Example 2 |
|---|---|---|---|
| Location ($a): | Institution/location | OSUM | ABCR |
| Sublocation ($b): | General location code | third floor | art collection |
| Shelving Location ($c): | Collection code | EPROF | EFIC |
| Class ($h): | Classification part of the call number | 027.8223 | 813 |
| Cutter ($i): | Item part of the call number | M82HI | C976wh |
| Shelving Control# ($j): | Shelving control number | v.1 | c. 3 |
| Barcode ($p): | Accession number | 033450071234 | 6870291458 |
| Public Note ($z): | Note (Public) | vol. 3 missing | 7-day loan |
Blank fields
You may leave some or all of the Location data entry boxes blank. However, if you enter data in any other data entry box in 852 (Location), then you must enter a Location ($a) code.
Local guidelines
For specific information about what you should enter, follow local guidelines.
back to topSubfields in OCLC-MARC records
Target Audience maps to field 521 (Target Audience Note) subfield $a (Target audience note) in OCLC-MARC records. Scale maps to first indicator value (Level of Interest) in field 521 in OCLC-MARC records. Source maps to field 521 subfield $b (Source) in OCLC-MARC records. Your choice of Scale will control the indicator value in the 521 field. This is an optional field.
Scale
| Scale choices | Use when |
|---|---|
| Blank [No information provided] | The data in Target Audience does not pertain to a listed Scale or no information is available. |
| Reading Level (by grade) | The data in Target Audience describes the grade level at which the item is meant to be read. |
| Interest Level (by age) | The data in Target Audience pertains to the age level at which the item is most likely of interest. |
| Interest Level (by grade) | The data in Target Audience describes the grade level at which the item is most likely of interest. |
| Special Audience | The data in Target Audience is for a specialized audience to which the item is most likely of interest. |
| Motivation Interest Level | The data in Target Audience describes the motivation and/or interest level of the audience for which the item is best suited. |
Source
The name or abbreviation of the agency or entity assigning the information.
Examples
| Target audience | Scale | Source |
|---|---|---|
| For 9-12 years old | Blank | Blank |
| Adults 18 and older | Blank | Blank |
| Clinical students | Blank | Blank |
| 3.1 | Reading Grade Level | Blank |
| 008-012 | Interest Age Level | Blank |
| 7 & up | Interest Grade Level | Blank |
| K-3 | Interest Grade Level | Follett Library Book Co. |
| Vision impaired | Special Audience | LNOCA |
| High interest | Motivation Interest Level | LNOCA |
Character limit
Up to 1,879 characters or spaces in Target Audience and Source combined.
back to topSubfields in OCLC-MARC records
Summary maps to field 520 (Summary, Etc. Note) subfield $a (Summary, etc. note). Type maps to the first indicator value (Type) of field 520, which determines the kind of Summary Note (Summary, Etc. Note). Your choice of Type will control the indicator value in the 520 field. This is an optional field.
Summary information
A summary, abstract, annotation, review, or other note. If you choose a value from the list box, you do not need to type the words Summary, Review, Scope and Content, or Abstract before your note.
Type
Type describes the type of note in field 520.
| Type choice | Use when |
|---|---|
| Blank | There is no information about the nature of the Summary. |
| Subject | The note is a brief, general description of the subject(s) covered by an item. |
| Review | The note is a review or from a review of the item. |
| Scope/Content | The note is an itemized listing of the contents of an item. |
| Abstract | The note is a summary of the main points of an item. |
Examples
| Type choice | Examples of summary |
|---|---|
| Blank | Defines and illustrates various modernist styles in American painting. |
| Blank | Jed and his dad find that fishing is a great way to pass a rainy day. |
| Blank | Shows the routes of Amundsen, Byrd, and Gould. |
| Blank | An illustrated collection of nursery rhymes set to music. |
| Subject | An historical and archaeological tour of ancient art in the Holy Land. |
| Review | Provocative but well-argued reinterpretation of the region's artistic history with illustrations effectively used. |
| Scope/Content | Series consists of minutes of meetings of the Board together with correspondence and other documents referred to in the minutes. |
| Scope/Content | Phoenician art, Hebrew art, Egyptian influence & Syrian influence, Hellenistic period, Roman period. |
| Abstract | The study examines the fertility history of American couples in metropolitan America and the motivational connections between the environment and fertility decisions and behavior. |
| Abstract | Argues for a common stylistic vocabulary that was continuously used by artists in the region. Shows similarities across national and religious lines. |
Subfields in OCLC-MARC records
General Note maps to field 500 (General Note) subfield $a (General Note). This is an optional field.
General information
Enter notes for bibliographic data not present elsewhere in the record or information that is present elsewhere but must be repeated in field 500 to provide an intelligible note.
Examples
- This is part of the Johnson ecology series.
- An adaptation of the 1922 film of the same title.
- Slides with every 7th issue.
- Subtitle varies.
- Microfilm; original signed by John Hancock.
Subfields in OCLC-MARC records
Nonpublic Note maps to field 590 (Nonpublic Note) subfield $a (Nonpublic Note). This is an optional field.
Nonpublic information
Enter notes for information specific to the item in hand and needed by library staff, but which patrons do not need to know. This note does not display to the public.
Examples
- Gift of Ms. Edith Sinclair.
- Ordered from [vendor name].
- Donated by the Friends of the Library.
- Fund ID: En930704.
Data fields mapped to local system fields
This table provides space for you to match your local system fields to data fields. Your local system administrator completes the local system column.
| OCLC-MARC | Label | Local system* |
|---|---|---|
| 020 $c | Price | |
| 049 $a | OCLC holding library code | |
| 090 LC number $a $b | Call number/Class Cutter | |
| 092 Dewey number $a $b | Call number/Class Cutter | |
| 096 NLM number $a $b | Call number/Class Cutter | |
| 099 Local number $a $a | Call number/Class Cutter | |
| 500 $a | General note | |
| 520 $a First indicator: Blank (no information) 0 1 | Summary Blank Subject Review | |
| 521 First indicator: Blank (no information) 0 1 2 3 4 $a $b | Target audience Blank Reading level (by grade) Interest level (by age) Interest level (by grade) Special audience Motivation interest level Target audience Source | |
| 526 $a $b $c $d $i $x $z Reading Program Display Constant | Study program note Program note Interest level Reading level Title point value Display text Nonpublic note Public note Reading program / No display constant | |
| 590 $a | Nonpublic note | |
| 852 $a $b $c $h $i $k $j $p $t $z | Location Location Sublocation Shelving location Class Cutter Call number prefix Shelving control number Barcode Copy number Public note |
*Information supplied by local system administrator.