documentation

  • PromptCat Quotes Implementation

    PromptCat Quotes Implementation

    PromptCat

    The EDIFACT QUOTES message serves several purposes:

    1. It identifies the library and a specific site at the library.
    2. It provides data used to find a matching record in OCLC's WorldCat database.
    3. It includes data to be added to an OCLC-MARC record delivered to the library.
    4. It provides information used to generate a label for the item.

    For the matching component the following QUOTES data elements are used:

    1. A unique key - ISBN, publisher number, OCLC control number, or LCCN.
    2. Publication date
    3. Format, i.e., book, CD, DVD. If the format is not included, 'book' is used as the default.
    4. Additional data elements such as author, title, publisher, edition, series are used only if a match cannot be found using the unique keys.

    The delivery of OCLC-MARC records to libraries uses these QUOTES data elements:

    1. The vendor's control number for the item (required)
    2. Vendor-supplied data to be inserted by OCLC into the OCLC-MARC record.

    This document details the specifications for submitting to OCLC manifest data using the EDIFACT 96A version of the QUOTES document.

    For additional information on the format and rules of the transmission of EDIFACT data, see EDItEUR EDI Manual or an EDIFACT Standards Manual.

    Required PromptCat Data Elements

    Element

    Description

    QUOTES Segment

    vendor san

    Using the BISAC assigned standard address number (SAN), this uniquely identifies the PromptCat vendor that is transmitting the information.

    UNB segment

    document/message number

    uniquely identifies each QUOTES documents sent for PromptCat

    BGM segment

    vendor customer id

    identifies the PromptCat customer for whom the physical items are being shipped.

    header RFF segment (segment group 12)

    line item number

    uniquely identifies within each document a particular title sent to the customer

    LIN segment

    vendor control number

    the vendor's unique identifier for a title

    PIA segment

    title

    the title of the item

    IMD segment

    These data elements are needed for matching:

    Unique key

    ISBN, publisher number, OCLC control number, or LCCN

    PIA segment

    Publication date

     

    IMD segment

    Format

     

    IMD segment

    Interchange Structure

    The interchange structure in an EDIFACT transmission is organized on three levels: interchange, group, and message.

    An interchange begins with a UNB sgement and ends with a UNZ segment. A group begins with a UNG segment and ends with a UNE segment. A message begins with a UNH segment and ends with a UNT segment.

    Segments UNG and UNE are conditional for EDIFACT and needed only when an interchange carries more than one message type. Since PromptCat will only be dealing with the QUOTES message, the UNG and UNE will not be transmitted.

    The UNB and UNZ segments will be described in this section. The UNH and UNT are included in the message section of this document.

    An additional segment the UNA, which defines the separators used in the transmission, must be transmitted prior to the UNB.

    Document Notations

    Segment List Notations

    Must Use -- required segment

    N/U -- segment not used

    blank -- segment optional

    Segment Element Notations

    >> -- required data element

    X -- data element not used

    UNA Service Segment

    Purpose: To define the separators to be used in the transmission.

    Data Element Summary

      Data Element Component Element Name Attributes

    >>

    U001

     

    Component data element separator

    Separates successive components within a composite data element.

    x'1C'

    M

    AN

    1/1

    >>

    U002

     

    Data element separator

    Separates the segment tag from the first data element, and separates successive simple or composite data elements.

    x'1D'

    M

    AN

    1/1

    >>

    U003

     

    Decimal point

    .  (decimal point)

    M

    AN

    1/1

    >>

    U004

     

    Release character

    Immediately preceding any of the service characters, the release character restores the normal meaning.  Since PromptCat uses hexadecimal characters as separators, the use of the release character in transmissions is not used.  However, it must still be defined in the UNA.

    x'1F'

    M

    AN

    1/1

    >>

    U005

     

    Reserved for future use

    space

    M

    AN

    1/1

    >>

    U006

     

    Segment terminator

    Signifies the end of a segment.

    x'1F'

    M

    AN

    1/1

    UNB Interchange Header

    Purpose: To start, identify, and specify an interchange.

    Data Element Summary

      Data Element Component Element Name Attributes

    >>

    S001

     

    Syntax identifier

    Identification of the agency controlling the syntax and indication of syntax level.

    M

       

    >>

     

    0001

    Syntax identifier

    Coded identification of the agency controlling a syntax and syntax level used in an interchange.

    UNOC: controlling agency UNO followed by character set level C.

    Character set level C supports Danish, Dutch, English, Faroese, Finnish, French, German, Icelandic, Irish, Italian, Norwegian, Portuguese, Spanish, and Swedish.

    M

    AN

    4/4

    >>

     

    0002

    Syntax version number

    Version number of the syntax identified in the syntax identifier (0001).

    2

    M

    AN

    1/1

    >>

    S002

     

    Interchange sender

    Identification of the sender of the interchange.

    M

       

    >>

     

    0004

    Sender identification

    Name or coded representation of the sender of a data interchange.

    Material vendor standard address number (SAN)

    M

    AN

    1/35

    >>

     

    0007

    Identification code qualifier

    Qualifier referring to the source of codes for the identifiers of interchanging partners.

    ZZ  Mutually defined

    M

    AN

    1/2

    X

     

    0008

    Address for reverse routing

    Address specified by the sender of an interchange to be included by the recipient in the response interchanges to facilitate internal routing.

    M

    AN

    1/14

    >>

    S003

     

    Interchange recipient

    Identification of the recipient of the interchange.

    M

       

    >>

     

    0010

    Recipient identification

    Name or coded representation of the sender of a data interchange.

    OCLC's SAN  -- 322-2748

    M

    AN

    1/35

    >>

     

    0007

    Identification code qualifier

    Qualifier referring to the source of codes for the identifiers of interchanging partners.

    ZZ  Mutually defined

    M

    AN

    1/2

    X

     

    0014

    Address for reverse routing

    Address specified by the recipient of an interchange to be included by the sender and used by the recipient for routing of received interchanges inside his organization.

    M

    AN

    1/14

    >>

    S004

     

    Date/time of preparation

    Date/time of preparation of the interchange.

    M

       

    >>

     

    0017

    Date of preparation

    Local date when an interchange or a functional group was prepared.

    YYMMDD

    M

    N

    6/6

    >>

     

    0019

    Time of preparation

    Local time when an interchange or a functional group was prepared.

    HHMM

    M

    N

    4/4

    >>

    0020

     

    Interchange control reference

    Unique reference assigned by the sender to an interchange.

    M

    AN

    1/14

    X

    S005

     

    Recipient's reference, password

    Reference or password as agreed between the communicating partners.

    C

       

    X

     

    0022

    Recipient's reference/password

    Unique reference assigned by the recipient to the data interchange or a password to the recipient's system or to a third party network as specified in the partners interchange agreement.

    M

    AN

    1/14

    X

     

    0025

    Recipient's reference/password qualifier

    Qualifier for the recipient's reference or password.

    C

    AN

    2/2

    X

    0026

     

    Application reference

    Identification of the application area assigned by the sender, to which the messages in the interchange relate e.g. the message identifier if all the messages in the interchange are of the same type.

    C

    AN

    1/14

    X

    0029

     

    Processing priority code

    Code determined by the sender requesting processing priority for the interchange.

    C

    AN

    1/1

    X

    0031

     

    Acknowledgement request

    Code determined by the sender for acknowledgement of the interchange.

    C

    AN

    1/1

    X

    0032

     

    Communications agreement id

    Identification by name or code of the type of agreement under which the interchange takes place.

    C

    AN

    1/1

    X

    0035

     

    Test indicator

    Indication that the interchange is a test.

    C

    AN

    1/1

    UNZ Interchange Trailer

    Purpose: To end and check the completeness of an interchange.

    Data Element Summary

      Data Element Component Element Name Attributes

    >>

     

    0036

    Interchange control count

    Count either of the number of messages or, if used, of the number of functional groups in an interchange.

    M

    N 6/6

    >>

     

    0020

    Interchange control reference

    Identical to 0020 in UNB.

    M

    AN

    1/14

    Structure of a Message

    Each data segment has a specific place within the sequence of segments in the message. Each message has three broad sections:

    Header section: a segment occurring in this section carries information relating to the entire message.

    Detail section: a segment occurring in this section carries information relating to a detail item only, which for that item may override similar information in the header section.

    Summary section: the summary section is limited to segments which carry message totals or control information.

    Some segments may be repeated a certain number of times at their specific location in the message. The status of each segment, mandatory or conditional, and the maximum number of repeats are indicated in the message definition.

    Within a message, defined groups of functionally-related segments may be repeated. These are referred to as 'segment groups'. The maximum number of repeats of a segment group is indicated in the message definition.

    A segment group may be nested within other segment groups, provided that the inner segment group terminates before any outer segment group terminates.

    Segment Structure

    A segment consists of:

    • A segment tag (three letters) which identifies the segment type
    • Data element separators
    • Simple or composite data elements
    • A segment terminator

    Data elements can be defined as having fixed or variable length. A composite data element contains two or more simple data elements. A data element can be qualified by another data element, the value of which is expressed as an agreed code that gives specific meaning to the data.

    Segment terminator x'1F'
    Data element (DE) separator x'1D'
    Component DE separator x'1C'

    The example at the end of this document uses an apostrophe ' for a segment terminator, a + for a DE separator, and a : for a component DE separator.

    List of QUOTES Segments

      Pos. No. Seg. ID Name Req. Des. Max. Use Group Repeat Notes and Comments

    Must Use

    0010

    UNH

    Message Header

    M

    1

       

    Must Use

    0020

    BGM

    Beginning of Message

    M

    1

       

    Must Use

    0030

    DTM

    Date/Time/Period

    M

    35

       

    N/U

    0040

    PAI

    Payment Instructions

    C

    1

       

    N/U

    0050

    ALI

    Additional Information

    C

    5

       

    N/U

    0060

    IMD

    Item Description

    C

    1

       

    N/U

    0070

    IRQ

    Information Required

    C

    10

       

    N/U

    0080

    FTX

    Free Text

    C

    99

       
     

    0090

     

    Segment Group 1: RFF-DTM

    C

     

    10

     

    Must Use

    0100

    RFF

    Reference

    M

    1

       
     

    0110

    DTM

    Date/Time/Period

    C

    5

       
     

    0120

     

    Segment Group 2: AJT-FTX

    C

     

    1

     

    N/U

    0130

    AJT

    Adjustment Details

    M

    1

       

    N/U

    0140

    FTX

    Free Text

    C

    5

       
     

    0150

     

    Segment Group 3: TAX-MOA-LOC

    C

     

    5

     

    N/U

    0160

    TAX

    Duty/Tax/Fee Details

    M

    1

       

    N/U

    0170

    MOA

    Monetary Amount

    C

    1

       

    N/U

    0180

    LOC

    Place/Location Identification

    C

    5

       
     

    0190

     

    Segment Group 4: CUX-PCD-DTM

    C

     

    5

     

    N/U

    0200

    CUX

    Currencies

    M

    1

       

    N/U

    0210

    PCD

    Percentage Details

    C

    5

       

    N/U

    0220

    DTM

    Date/Time/Period

    C

    5

       
     

    0230

     

    Segment Group 5: PAT-DTM-PCD-MOA

    C

     

    10

     

    N/U

    0240

    PAT

    Payment Terms Basis

    M

    1

       

    N/U

    0250

    DTM

    Date/Time/Period

    C

    5

       

    N/U

    0260

    PCD

    Percentage Details

    C

    1

       

    N/U

    0270

    MOA

    Monetary Amount

    C

    1

       
     

    0280

     

    Segment Group 6: TOD-LOC

    C

     

    10

     

    N/U

    0290

    TOD

    Terms of Delivery or Transport

    M

    1

       

    N/U

    0300

    LOC

    Place/Location Identification

    C

    2

       
     

    0310

     

    Segment Group 7: EQD-HAN-MEA-FTX

    C

     

    10

     

    N/U

    0320

    EQD

    Equipment Details

    M

    1

       

    N/U

    0330

    HAN

    Handling Instructions

    C

    5

       

    N/U

    0340

    MEA

    Measurements

    C

    5

       

    N/U

    0350

    FTX

    Free Text

    C

    5

       
     

    0360

     

    Segment Group 8: RCS-RFF-DTM-FTX

    C

     

    10

     

    N/U

    0370

    RCS

    Requirements and Conditions

    M

    1

       

    N/U

    0380

    RFF

    Reference

    C

    5

       

    N/U

    0390

    DTM

    Date/Time/Period

    C

    5

       

    N/U

    0400

    FTX

    Free Text

    C

    5

       
     

    0410

     

    Segment Group 9: APR-PRI-QTY-DTM-MOA-RNG

    C

     

    25

     

    N/U

    0420

    APR

    Additional Price Information

    M

    1

       

    N/U

    0430

    PRI

    Price Details

    C

    1

       

    N/U

    0440

    QTY

    Quantity

    C

    2

       

    N/U

    0450

    DTM

    Date/Time/Period

    C

    1

       

    N/U

    0460

    MOA

    Monetary Amount

    C

    2

       

    N/U

    0470

    RNG

    Range Details

    C

    2

       
     

    0480

     

    Segment Group 10: DLM-MOA-DTM

    C

     

    1

     

    N/U

    0490

    DLM

    Delivery Limitations

    M

    1

       

    N/U

    0500

    MOA

    Monetary Amount

    C

    1

       

    N/U

    0510

    DTM

    Date/Time/Period

    C

    1

       
     

    0520

     

    Segment Group 11: NAD-LOC-FII-SG12-SG13-SG14

    C

     

    99

     

    Must Use

    0530

    NAD

    Name and Address

    M

    1

       

    N/U

    0540

    LOC

    Place/Location Identification

    C

    25

       

    N/U

    0550

    FII

    Financial Institution Information

    C

    5

       
     

    0560

     

    Segment Group 12: RFF-DTM-LOC

    C

     

    10

     

    Must Use

    0570

    RFF

    Reference

    M

    1

       

    N/U

    0580

    DTM

    Date/Time/Period

    C

    5

       

    N/U

    0590

    LOC

    Place/Location Identification

    C

    5

       
     

    0600

     

    Segment Group 13: DOC-DTM

    C

     

    5

     

    N/U

    0610

    DOC

    Document/Message Details

    M

    1

       

    N/U

    0620

    DTM

    Date/Time/Period

    C

    1

       
     

    0630

     

    Segment Group 14: CTA-COM

    C

     

    5

     

    N/U

    0640

    CTA

    Contact Information

    M

    1

       

    N/U

    0650

    COM

    Communication Contact

    C

    5

       
     

    0660

     

    Segment Group 15: TDT-QTY-SG16

    C

     

    10

     

    N/U

    0670

    TDT

    Details of Transport

    M

    1

       

    N/U

    0680

    QTY

    Quantity

    C

    5

       
     

    0690

     

    Segment Group 16: LOC-DTM

    C

     

    10

     

    N/U

    0700

    LOC

    Place/Location Identification

    M

    1

       

    N/U

    0710

    DTM

    Date/Time/Period

    C

    5

       
     

    0720

     

    Segment Group 17: PAC-MEA-SG18

    C

     

    10

     

    N/U

    0730

    PAC

    Package

    M

    1

       

    N/U

    0740

    MEA

    Measurements

    C

    5

       
     

    0750

     

    Segment Group 18: PCI-RFF-DTM-GIN

    C

     

    10

     

    N/U

    0760

    PCI

    Package Identification

    M

    1

       

    N/U

    0770

    RFF

    Reference

    C

    1

       

    N/U

    0780

    DTM

    Date/Time/Period

    C

    5

       

    N/U

    0790

    GIN

    Goods Identity Number

    C

    10

       
     

    0800

     

    Segment Group 19: SCC-FTX-SG20

    C

     

    10

     

    N/U

    0810

    SCC

    Scheduling Conditions

    M

    1

       

    N/U

    0820

    FTX

    Free Text

    C

    5

       
     

    0830

     

    Segment Group 20: QTY-DTM

    C

     

    10

     

    N/U

    0840

    QTY

    Quantity

    M

    1

       

    N/U

    0850

    DTM

    Date/Time/Period

    C

    5

       
     

    0860

     

    Segment Group 21: ALC-ALI-DTM-SG22-SG23-SG24-SG25-SG26

    C

     

    15

     

    N/U

    0870

    ALC

    Allowance or Charge

    M

    1

       

    N/U

    0880

    ALI

    Additional Information

    C

    5

       

    N/U

    0890

    DTM

    Date/Time/Period

    C

    5

       
     

    0900

     

    Segment Group 22: QTY-RNG

    C

     

    1

     

    N/U

    0910

    QTY

    Quantity

    M

    1

       

    N/U

    0920

    RNG

    Range Details

    C

    1

       
     

    0930

     

    Segment Group 23: PCD-RNG

    C

     

    1

     

    N/U

    0940

    PCD

    Percentage Details

    M

    1

       

    N/U

    0950

    RNG

    Range Details

    C

    1

       
     

    0960

     

    Segment Group 24: MOA-RNG

    C

     

    2

     

    N/U

    0970

    MOA

    Monetary Amount

    M

    1

       

    N/U

    0980

    RNG

    Range Details

    C

    1

       
     

    0990

     

    Segment Group 25: RTE-RNG

    C

     

    1

     

    N/U

    1000

    RTE

    Rate Details

    M

    1

       

    N/U

    1010

    RNG

    Range Details

    C

    1

       
     

    1020

     

    Segment Group 26: TAX-MOA

    C

     

    5

     

    N/U

    1030

    TAX

    Duty/Tax/Fee Details

    M

    1

       

    N/U

    1040

    MOA

    Monetary Amount

    C

    1

       

    Detail Section:

      Pos. No. Seg. ID Name Req. Des. Max. Use Group Repeat Notes and Comments
     

    1050

     

    Segment Group 27: LIN-PIA-IMD-MEA-QTY-PCD-ALI-DTM-GIN-GIR-QVR-FTX-DGS-PAI-DOC-SG28-SG29-SG30-SG31-SG32-SG33-SG34-SG35-SG36-SG37-SG38-SG39-SG42-SG46-SG52-SG54

    M

     

    200000

     

    Must Use

    1060

    LIN

    Line Item

    M

    1

       
     

    1070

    PIA

    Additional Product Id

    C

    25

       
     

    1080

    IMD

    Item Description

    C

    99

       

    N/U

    1090

    MEA

    Measurements

    C

    5

       
     

    1100

    QTY

    Quantity

    C

    5

       

    N/U

    1110

    PCD

    Percentage Details

    C

    1

       

    N/U

    1120

    ALI

    Additional Information

    C

    5

       

    N/U

    1130

    DTM

    Date/Time/Period

    C

    35

       

    N/U

    1140

    GIN

    Goods Identity Number

    C

    1000

       
     

    1150

    GIR

    Related Identification Numbers

    C

    1000

       

    N/U

    1160

    QVR

    Quantity Variances

    C

    1

       
     

    1170

    FTX

    Free Text

    C

    99

       

    N/U

    1180

    DGS

    Dangerous Goods

    C

    1

       

    N/U

    1190

    PAI

    Payment Instructions

    C

    1

       

    N/U

    1200

    DOC

    Document/Message Details

    C

    1

       
     

    1210

     

    Segment Group 28: CCI-CAV-MEA

    C

     

    999

     

    N/U

    1220

    CCI

    Characteristic/Class Id

    M

    1

       

    N/U

    1230

    CAV

    Characteristic Value

    C

    10

       

    N/U

    1240

    MEA

    Measurements

    C

    10

       
     

    1250

     

    Segment Group 29: MOA-QTY-IMD-CUX-DTM

    C

     

    100

     

    N/U

    1260

    MOA

    Monetary Amount

    M

    1

       

    N/U

    1270

    QTY

    Quantity

    C

    2

       

    N/U

    1280

    IMD

    Item Description

    C

    1

       

    N/U

    1290

    CUX

    Currencies

    C

    1

       

    N/U

    1300

    DTM

    Date/Time/Period

    C

    2

       
     

    1310

     

    Segment Group 30: AJT-FTX

    C

     

    1

     

    N/U

    1320

    AJT

    Adjustment Details

    M

    1

       

    N/U

    1330

    FTX

    Free Text

    C

    5

       
     

    1340

     

    Segment Group 31: PRI-APR-RNG-CUX-DTM

    C

     

    99

     

    Must Use

    1350

    PRI

    Price Details

    M

    1

       

    N/U

    1360

    APR

    Additional Price Information

    C

    1

       

    N/U

    1370

    RNG

    Range Details

    C

    1

       
     

    1380

    CUX

    Currencies

    C

    5

       

    N/U

    1390

    DTM

    Date/Time/Period

    C

    5

       
     

    1400

     

    Segment Group 32: RFF-DTM

    C

     

    99

     

    Must Use

    1410

    RFF

    Reference

    M

    1

       
     

    1420

    DTM

    Date/Time/Period

    C

    5

       
     

    1430

     

    Segment Group 33: LOC-QTY-DTM

    C

     

    100

     

    N/U

    1440

    LOC

    Place/Location Identification

    M

    1

       

    N/U

    1450

    QTY

    Quantity

    C

    1

       

    N/U

    1460

    DTM

    Date/Time/Period

    C

    5

       
     

    1470

     

    Segment Group 34: TAX-MOA-LOC

    C

     

    10

     

    N/U

    1480

    TAX

    Duty/Tax/Fee Details

    M

    1

       

    N/U

    1490

    MOA

    Monetary Amount

    C

    1

       

    N/U

    1500

    LOC

    Place/Location Identification

    C

    5

       
     

    1510

     

    Segment Group 35: TOD-LOC

    C

     

    5

     

    N/U

    1520

    TOD

    Terms of Delivery or Transport

    M

    1

       

    N/U

    1530

    LOC

    Place/Location Identification

    C

    2

       
     

    1540

     

    Segment Group 36: EQD-HAN-MEA-FTX

    C

     

    10

     

    N/U

    1550

    EQD

    Equipment Details

    M

    1

       

    N/U

    1560

    HAN

    Handling Instructions

    C

    5

       

    N/U

    1570

    MEA

    Measurements

    C

    5

       

    N/U

    1580

    FTX

    Free Text

    C

    5

       
     

    1590

     

    Segment Group 37: RCS-RFF-DTM-FTX

    C

     

    10

     

    N/U

    1600

    RCS

    Requirements and Conditions

    M

    1

       

    N/U

    1610

    RFF

    Reference

    C

    5

       

    N/U

    1620

    DTM

    Date/Time/Period

    C

    5

       

    N/U

    1630

    FTX

    Free Text

    C

    5

       
     

    1640

     

    Segment Group 38: PAT-DTM-PCD-MOA

    C

     

    10

     

    N/U

    1650

    PAT

    Payment Terms Basis

    M

    1

       

    N/U

    1660

    DTM

    Date/Time/Period

    C

    5

       

    N/U

    1670

    PCD

    Percentage Details

    C

    1

       

    N/U

    1680

    MOA

    Monetary Amount

    C

    1

       
     

    1690

     

    Segment Group 39: PAC-MEA-QTY-DTM-SG40-SG41

    C

     

    10

     

    N/U

    1700

    PAC

    Package

    M

    1

       

    N/U

    1710

    MEA

    Measurements

    C

    5

       

    N/U

    1720

    QTY

    Quantity

    C

    5

       

    N/U

    1730

    DTM

    Date/Time/Period

    C

    5

       
     

    1740

     

    Segment Group 40: RFF-DTM

    C

     

    5

     

    N/U

    1750

    RFF

    Reference

    M

    1

       

    N/U

    1760

    DTM

    Date/Time/Period

    C

    5

       
     

    1770

     

    Segment Group 41: PCI-RFF-DTM-GIN

    C

     

    10

     

    N/U

    1780

    PCI

    Package Identification

    M

    1

       

    N/U

    1790

    RFF

    Reference

    C

    1

       

    N/U

    1800

    DTM

    Date/Time/Period

    C

    5

       

    N/U

    1810

    GIN

    Goods Identity Number

    C

    10

       
     

    1820

     

    Segment Group 42: NAD-LOC-SG43-SG44-SG45

    C

     

    99

     
     

    1830

    NAD

    Name and Address

    M

    1

       

    N/U

    1840

    LOC

    Place/Location Identification

    C

    5

       
     

    1850

     

    Segment Group 43: RFF-DTM

    C

     

    5

     

    N/U

    1860

    RFF

    Reference

    M

    1

       

    N/U

    1870

    DTM

    Date/Time/Period

    C

    5

       
     

    1880

     

    Segment Group 44: DOC-DTM

    C

     

    5

     

    N/U

    1890

    DOC

    Document/Message Details

    M

    1

       

    N/U

    1900

    DTM

    Date/Time/Period

    C

    5

       
     

    1910

     

    Segment Group 45: CTA-COM

    C

     

    5

     

    N/U

    1920

    CTA

    Contact Information

    M

    1

       

    N/U

    1930

    COM

    Communication Contact

    C

    5

       
     

    1940

     

    Segment Group 46: ALC-ALI-DTM-SG47-SG48-SG49-SG50-SG51

    C

     

    99

     

    Must Use

    1950

    ALC

    Allowance or Charge

    M

    1

       

    N/U

    1960

    ALI

    Additional Information

    C

    5

       

    N/U

    1970

    DTM

    Date/Time/Period

    C

    5

       
     

    1980

     

    Segment Group 47: QTY-RNG

    C

     

    10

     

    N/U

    1990

    QTY

    Quantity

    M

    1

       

    N/U

    2000

    RNG

    Range Details

    C

    1

       
     

    2010

     

    Segment Group 48: PCD-RNG

    C

     

    10

     

    N/U

    2020

    PCD

    Percentage Details

    M

    1

       

    N/U

    2030

    RNG

    Range Details

    C

    1

       
     

    2040

     

    Segment Group 49: MOA-RNG

    C

     

    10

     

    Must Use

    2050

    MOA

    Monetary Amount

    M

    1

       

    N/U

    2060

    RNG

    Range Details

    C

    1

       
     

    2070

     

    Segment Group 50: RTE-RNG

    C

     

    10

     

    N/U

    2080

    RTE

    Rate Details

    M

    1

       

    N/U

    2090

    RNG

    Range Details

    C

    1

       
     

    2100

     

    Segment Group 51: TAX-MOA

    C

     

    5

     

    Must Use

    2110

    TAX

    Duty/Tax/Fee Details

    M

    1

       
     

    2120

    MOA

    Monetary Amount

    C

    1

       
     

    2130

     

    Segment Group 52: TDT-QTY-SG53

    C

     

    10

     

    N/U

    2140

    TDT

    Details of Transport

    M

    1

       

    N/U

    2150

    QTY

    Quantity

    C

    5

       
     

    2160

     

    Segment Group 53: LOC-DTM

    C

     

    10

     

    N/U

    2170

    LOC

    Place/Location Identification

    M

    1

       

    N/U

    2180

    DTM

    Date/Time/Period

    C

    5

       
     

    2190

     

    Segment Group 54: SCC-FTX-SG55

    C

     

    100

     

    N/U

    2200

    SCC

    Scheduling Conditions

    M

    1

       

    N/U

    2210

    FTX

    Free Text

    C

    5

       
     

    2220

     

    Segment Group 55: QTY-DTM

    C

     

    10

     

    N/U

    2230

    QTY

    Quantity

    M

    1

       

    N/U

    2240

    DTM

    Date/Time/Period

    C

    5

       

    Section Control:

      Pos. No. Seg. ID Name Req. Des. Max. Use Group Repeat Notes and Comments
    Must Use 2250 UNS Section Control M 1    

    Summary Section:

      Pos. No. Seg. ID Name Req. Des. Max. Use Group Repeat Notes and Comments
      2260 MOA Monetary Amount C 15    
      2270 CNT Control Total C 10    
      2280   Segment Group 56: ALC-MOA-ALI C   10  
    N/U 2290 ALC Allowance or Charge M 1    
    N/U 2300 MOA Monetary Amount M 1    
    N/U 2310 ALI Additional Information C 1    
    Must Use 2320 UNT Message Trailer M 1    

    Segments

    UNH Message Header

    Position: 0010

    Group:

    Level: 0

    Usage: Mandatory

    Max Use: 1

    Purpose: A service segment starting and uniquely identifying a message. The message type code for the Quote message is QUOTES. Note: Quote messages conforming to this document must contain the following data in segment UNH, composite S009:

    Data element 0065 QUOTES 0052 D 0054 96A 0051 UN

    Syntax Notes:

    Semantic Notes:

    Comments:

    Data Element Summary

      Data Element Component Element Name Attributes

    >>

    0062

     

    Message reference number

    Unique message reference assigned by the sender.

    M

    AN

    1/14

    >>

    S009

     

    Message Identifier

    Identification of the type, version etc. of the message being interchanged.

    M

       

    >>

     

    0065

    Message type identifier

    Code identifying a type of message and assigned by its controlling agency.

    QUOTES  Quote message

    M

    AN

    1/6

    >>

     

    0052

    Message type version number

    Version number of a message type.

    D

    M

    AN

    1/3

    >>

     

    0054

    Message type release number

    Release number within the current message type version number (0052).

    96A  EDIFACT Directory D.96A

    M

    AN

    1/3

    >>

     

    0051

    Controlling agency

    Code identifying the agency controlling the specification, maintenance and publication of the message type.

    UN  UN/ECE/TRADE/WP.4, United Nations Standard Messages (UNSM)

    M

    AN

    1/2

    BGM Beginning of Message

    Position: 0020

    Group:

    Level: 0

    Usage: Mandatory

    Max Use: 1

    Purpose: A segment by which the sender must uniquely identify the quotation by means of its type and number and when necessary its function.

    Syntax Notes:

    Semantic Notes:

    Comments:

    Data Element Summary

      Data Element Component Element Name Attributes
     

    C002

     

    Document/Message Name

    Identification of a type of document/message by code or name. Code preferred.

    C

       
       

    1001

    Document/message name, coded

    Document/message identifier expressed in code.

    31B  New book notification

    C

    AN

    1/3

    X

     

    1131

    Code list qualifier

    Identification of a code list.

    C

    AN

    1/3

    X

     

    3055

    Code list responsible agency, coded

    Code identifying the agency responsible for a code list.

    C

    AN

    1/3

    X

     

    1000

    Document/message name

    Plain language identifier specifying the function of a document/message.

    C

    AN

    1/35

     

    1004

     

    Document/message number

    Reference number assigned to the document/message by the issuer.

    Used by PromptCat to uniquely identify each document/message that is transmitted.

    Due to database limitations, only the first 20 characters of the document number are used.  If more than 20 are transmitted, the data is truncated.

    This is a PromptCat required data element.

    C

    AN

    1/35

    X

    1225

     

    Message function, coded

    Code indicating the function of the message.

    C

    AN

    1/3

    X

    4343

     

    Response type, coded

    Code specifying the type of acknowledgement required or transmitted

    C

    AN

    1/3

    DTM Date/Time/Period

    Position: 0030

    Group:

    Level: 1

    Usage: Mandatory

    Max Use: 35

    Purpose: A segment specifying general dates and, when relevant, times related to the whole message. The segment must be specified at least once to identify the request date. Examples of the use of this DTM segment are: Date the quotation was made, and the last date the quotation will be valid.

    The Date/Time/Period segment within other Segment group should be used whenever the date/time/period requires to be logically related to another specified data item e.g. Payment due date is specified within the PAT Segment group.

    Syntax Notes:

    Semantic Notes:

    Comments:

    Notes: This DTM segment is used to indicate the document transmission date.

      Data Element Component Element Name Attributes

    >>

    C507

     

    Date/Time/Period

    Date and/or time, or period relevant to the specified date/time/period type.

    M

       

    >>

     

    2005

    Date/time/period qualifier

    Code giving specific meaning to a date, time or period.

    137  Document/message date/time

    M

    AN

    1/3

       

    2380

    Date/time/period

    The value of a date, a date and time, a time or of a period in a specified representation.

    C

    AN

    1/35

       

    2379

    Date/time/period format qualifier

    Specification of the representation of a date, a date and time or of a period.

    102  CCYYMMDD

    C

    AN

    1/3

    RFF Segment Group 1: Reference

    Position: 0090

    Group:

    Level: 1

    Usage: Conditional

    Max Use: 10

    Purpose: A group of segments for giving references and where necessary, their dates, relating to the whole message, e.g., contract number, import/export license number, reservation number.

    Segment Summary

      Pos. No. Seg. ID Name Req. Des. Max. Use Group Repeat
    Must Use 0100 RFF Reference M 1  
      0110 DTM Date/Time/Period C 5  

    RFF Reference

    Position: 0100

    Group: Segment Group 1 (Reference) Conditional

    Level: 1

    Usage: Mandatory

    Max Use: 1

    Purpose: A segment identifying the reference by its number and where appropriate a line number within a document.

    Syntax Notes:

    Semantic Notes:

    Comments:

    Notes: Used to transmit the invoice number for PromptCat.

    Data Element Summary

     

    Data Element

    Component Element

    Name

    Attributes

    >>

    C506

     

    Reference

    Identification of a reference.

    M

       

    >>

     

    1153

    Reference qualifier

    Code giving specific meaning to a reference segment or a reference number.

    IV  Invoice number

    M

    AN

    1/3

       

    1154

    Reference number

    Identification number the nature and function of which can be qualified by an entry in data element 1153 Reference qualifier.

    Due to database limitations, only the first 22 characters of the invoice number are used.  If more than 22 are transmitted, the data is truncated.

    C

    AN

    1/35

    X

     

    1156

    Line number

    Number of the line in the document/message referenced in 1154 Reference number.

    C

    AN

    1/6

    X

     

    4000

    Reference version number

    To uniquely identify a reference by its revision number.

    C

    AN

    1/35

    DTM Date/Time/Period

    Position: 0110

    Group: Segment Group 1 (Reference) Conditional

    Level: 2

    Usage: Conditional

    Max Use: 5

    Purpose: A segment specifying the date/time related to the reference.

    Syntax Notes:

    Semantic Notes:

    Comments:

    Notes: Used to transmit the invoice date for PromptCat.

    Data Element Summary



     

    Data Element

    Component Element

    Name

    Attributes

    >>

    C507

      Date/Time/Period

    Date and/or time, or period relevant to the specified date/time/period type.

    M

       

    >>

     

    2005

    Date/time/period qualifier

    Code giving specific meaning to a date, time or period.

    3  Invoice date/time

    M

    AN

    1/3

       

    2380

    Date/time/period

    The value of a date, a date and time, a time or of a period in a specified representation.

    C

    AN

    1/35

       

    2379

    Date/time/period format qualifier

    Specification of the representation of a date, a date and time or of a period.

    102  CCYYMMDD

    C

    AN

    1/3

    NAD Segment Group 11: Name and Address

    Position: 0520

    Group:

    Level: 1

    Usage: Conditional

    Max Use: 99

    Purpose: A group of segments identifying the parties with associated information.

    Segment Summary

      Pos. No. Seg. ID Name Req. Des. Max. Use Group Repeat
    Must Use 0530 NAD Name and Address M 1  
      0560   Segment Group 12: Reference C   10

    NAD Name and Address

    Position: 0530

    Group: Segment Group 11 (Name and Address) Conditional

    Level: 1

    Usage: Mandatory

    Max Use: 1

    Purpose: A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the proposed quotation.

    Identification of the seller and buyer parties is mandatory for a quotation. It is recommended that where possible only the coded form of the party ID should be specified, e.g. The Buyer and Seller are known to each other, thus only the coded ID is required, but the Consignee or Delivery address may vary and would have to be clearly specified, preferably in structured format.

    Syntax Notes:

    Semantic Notes:

    Comments:

    Notes: Due to QUOTES syntax rules, the NAD segment is required in order to transmit the following RFF segment.

    Data Element Summary

     

    Data Element

    Component Element

    Name

    Attributes

    >>

    3035

     

    Party qualifier

    Code giving specific meaning to a party.

    DP  Delivery party

    M

    AN 1/3

    RFF Segment Group 12: Reference

    Position: 0560

    Group: Segment Group 11 (Name and Address) Conditional

    Level: 2

    Usage: Conditional

    Max Use: 10

    Purpose: A group of segments giving references only relevant to the specified party rather than the whole message.

    Segment Summary

      Pos. No. Seg. ID Name Req . Des. Max. Use Group Repeat

    Must Use

    0570

    RFF

    Reference

    M

    1

     

    RFF Reference

    Position: 0570

    Group: Segment Group 12 (Reference) Conditional

    Level: 2

    Usage: Mandatory

    Max Use: 1

    Purpose: A segment identifying the reference by its number and where appropriate a line number within a document.

    Syntax Notes:

    Semantic Notes:

    Comments:

    Notes: Used to transmit the material vendor's customer id.

    Data Element Summary
      Data Element Component Element Name Attributes

    >>

    C506

     

    Reference

    Identification of a reference.

    M

       

    >>

     

    1153

    Reference qualifier

    Code giving specific meaning to a reference segment or a reference number.

    API  additional party identification

    Used to transmit the material vendor's customer id.

    This is a required PromptCat data element.

    M

    AN

    1/3

       

    1154

    Reference number

    Identification number the nature and function of which can be qualified by an entry in data element 1153 Reference qualifier.

    Due to database limitations, only the first 20 characters of the vendor customer id are used.  If more than 20 are transmitted, the data is truncated.

    C

    AN

    1/35

    X

     

    1156

    Line number

    Number of the line in the document/message referenced in 1154 Reference number.

    C

    AN

    1/6

    X

     

    4000

    Reference version number

    To uniquely identify a reference by its revision number.

    C

    AN

    1/35

    LIN Segment Group 27: Line Item

    Position: 1050

    Group:

    Level: 1

    Usage: Mandatory

    Max Use: 200000

    Purpose: A group of segments providing details of the individual requested items.  There must be at least one occurrence of Segment group 27 within a quotation. This Segment group may be repeated to give sub-line details.

    Segment Summary

      Pos. No. Seg. ID Name Req . Des. Max. Use Group Repeat

    Must Use

    1060

    LIN

    Line Item

    M

    1

     
     

    1070

    PIA

    Additional Product Id

    C

    25

     
     

    1080

    IMD

    Item Description

    C

    99

     
     

    1100

    QTY

    Quantity

    C

    5

     
     

    1150

    GIR

    Related Identification Numbers

    C

    1000

     
     

    1170

    FTX

    Free Text

    C

    99

     
     

    1340

     

    Segment Group 31: Price Details

    C

     

    99

     

    1400

     

    Segment Group 32: Reference

    C

     

    99

     

    1940

     

    Segment Group 46: Allowance or Charge

    C

     

    99

    LIN Line Item

    Position: 1060

    Group: Segment Group 27 (Line Item) Mandatory

    Level: 1

    Usage: Mandatory

    Max Use: 1

    Purpose: A segment identifying the line item by the line number and configuration level, and additionally, identifying the product or service quoted.  Other product identification numbers, e.g.  Buyer product number, etc.  can be specified within the following PIA segment.

    Syntax Notes:

    Semantic Notes:

    Comments:

    Notes: The use of the LIN segment is limited to introducing the detail section and giving a line item number.  The Item Number Identification composite (C212) is not used.

    Data Element Summary

      Data Element Component Element Name Attributes
     

    1082

     

    Line item number

    Serial number designating each separate item within a series of articles.

    This is a PromptCat required data element.

    C

    N

    1/6

    X

    1229

     

    Action request/notification, coded

    Code specifying the action to be taken or already taken.

    C

    AN

    1/3

    X

    C212

     

    Item Number Identification

    Goods identification for a specified source.

    C

       

    X

     

    7140

    Item number

    A number allocated to a group or item.

    C

    AN

    1/35

    X

     

    7143

    Item number type, coded

    Identification of the type of item number.

    C

    AN

    1/3

    X

     

    1131

    Code list qualifier

    Identification of a code list.

    C

    AN

    1/3

    X

     

    3055

    Code list responsible agency, coded

    Code identifying the agency responsible for a code list.

    C

    AN

    1/3

     

    C829

     

    Sub-line Information

    To provide an indication that a segment or segment group is used to contain sub-line or sub-line item information and to optionally enable the sub-line to be identified.

    Used only if the line item is a sub line item detailing a component of a composite product.

    LIN|7          Line item number 7

    LIN|1|||1|7  Sub line item 1 in a group of sub line items belonging to line item 7.

    C

       
       

    5495

    Sub-line indicator, coded

    Indication that the segment and/or segment group is used for sub-line item information.

    Identifies the line as a sub-line appended to the last 'main' line item. For PromptCat, sub-lines are used when it is necessary to describe a multi-volume set or when multiple quantities are ordered of the same title.

    C

    AN

    1/3

       

    1082

    Line item number

    Serial number designating each separate item within a series of articles.

    The number of the 'main' line item to which the sub line item is linked.

    C

    N

    1/6

    PIA Additional Product Id

    Position: 1070

    Group: Segment Group 27 (Line Item) Mandatory

    Level: 2

    Usage: Conditional

    Max Use: 25

    Purpose: A segment providing either additional identification to the product specified in the LIN segment (e.g.  Harmonized System number), or provides any substitute product identification.

    Syntax Notes:

    Semantic Notes:

    Comments: The C212 data element can be transmitted up to five times, allowing the sender to include multiple data elements, i.e., for one item the sender can transmit VN, IB, MP, BL, and BN.

    Data Element Summary

      Data Element Component Element Name Attributes

    >>

    4347

     

    Product id. function qualifier

    Indication of the function of the product code.

    5  Product identification

    M

    AN

    1/3

    >>

    C212

     

    Item Number Identification

    Goods identification for a specified source.

    M

       
       

    7140

    Item number

    A number allocated to a group or item.

    Due to database limitations, only the first 25 characters of the vendor item number are used. If more than 25 are transmitted, the data is truncated. The vendor item number is a PromptCat required data element.

    Due to its definition, the ISBN is limited to 10 characters.

    C

    AN

    1/35

       

    7143

    Item number type, coded

    Identification of the type of item number.

    BL  LCCN (Library of Congress Control Number)

    BN  OCN (OCLC Control Number)

    EN  EAN (European Article Number)

    IB  ISBN (International Standard Book Number)

    MP  Publisher Number

    UP  UPC (Universal Product Code)

    VN  Vendor item number

    C

    AN

    1/3

    X

     

    1131

    Code list qualifier

    Identification of a code list.

    C

    AN

    1/3

    X

     

    3055

    Code list responsible agency, coded

    Code identifying the agency responsible for a code list.

    C

    AN

    1/3

    IMD Item Description

    Position: 1080

    Group: Segment Group 27 (Line Item) Mandatory

    Level: 2

    Usage: Conditional

    Max Use: 99

    Purpose: A segment for describing the product or service being quoted as well as product characteristic.  This segment should be used for products or services that cannot be fully identified by a product code or article number.

    Syntax Notes:

    Semantic Notes:

    Comments:

    Notes: For PromptCat the IMD segment is used to transmit bibliographic information about an item.  Because it is used to transmit the title, which is a required PromptCat data element, at least one IMD segment must be included for each line item.

    Data Element Summary

      Data Element Component Element Name Attributes
     

    7077

     

    Item description type, coded

    Code indicating the format of a description.

    C  Code (from industry code list)

    F  Free-form

    X  Semi-structured (code + text)

    C

    AN

    1/3

     

    7081

     

    Item characteristic, coded

    Code specifying the item characteristic being described.

    BFM Format

    010 First personal name

    012 Roman numerals as part of name

    013 Dates relating to name

    014 Relator designation, e.g., author, editor, etc.

    020 Second personal name

    022 Roman numerals as part of name

    023 Dates relating to name

    024 Relator designation, e.g., author, editor, etc.

    030 First corporate name (entry element)

    031 Subdivision

    032 Number of meeting

    033 Location of meeting

    034 Date of meeting

    050 Title

            This is a PromptCat required data element.

    060 Subtitle

    080 Number of volumes

    100 Edition statement

    110 Place of publication

    120 Name of publisher

    170 Date of publication

    181 Other physical details

    182 Dimensions

    183 Accompanying materials

    190 First series

    191 Series part number (number of a subseries)

    192 Name of a series part (title of a subseries)

    194 Series volume designation

    220 Binding

    230 Dewey Decimal Classification

    240 Library of Congress Classification

    260 Biographical subject heading (repeatable)

    270 Topical subject heading (repeatable)

    280 Geographical subject heading (repeatable)

    300 General notes

    310 Summary notes

    320 Selection criteria

    The 320 (selection criteria) code is used to further define why an item was selected for an approval plan. The acceptable data elements are: AUDIENCE, AGE RANGE, BOOK TYPE, GRADE RANGE, ITEM TYPE, LIBRARY TYPE, TREATMENT, and TIME. The format for using the 320 is the type identifier, e.g., LIBRARY TYPE, followed by the text, e.g., univ. research.

    C

    AN

    1/3

     

    C273

     

    Item Description

    Description of an item.

    C

       

    X

     

    7009

    Item description identification

    Code from an industry code list which provides specific data about a product characteristic.

    C

    AN

    1/17

    X

     

    1131

    Code list qualifier

    Identification of a code list.

    C

    AN

    1/3

    X

     

    3055

    Code list responsible agency, coded

    Code identifying the agency responsible for a code list.

    C

    AN

    1/3

       

    7008

    Item description

    Plain language description of articles or products.

    Contains the first 35 characters of the text associated with the code in data element 7081.

    Valid BFM codes are:

    AB  cassette

    AC  CD

    BA  book

    CA  map

    DD  DVD

    VB  VHS

    If BFM data is not transmitted, the default assigned to the item is BA.

    C

    AN

    1/35

       

    7008

    Item description

    Plain language description of articles or products.

    Contains the second 35 characters of the text associated with the code in data element 7081.

    C

    AN

    1/35

       

    3453

    Language, coded

    Code of language (ISO 639-1988).

    C

    AN

    1/3

    X

    7383

     

    Surface/layer indicator, coded

    Code indicating the surface or layer of a product that is being described.

    C

    AN

    1/3

    QTY Quantity

    Position: 1100

    Group: Segment Group 27 (Line Item) Mandatory

    Level: 2

    Usage: Conditional

    Max Use: 5

    Purpose: A segment identifying the product quantities e.g. quantity quoted.

    Syntax Notes:

    Semantic Notes:

    Comments:

    Data Element Summary

      Data Element Component Element Name Attributes

    >>

    C186

     

    Quantity Details

    Quantity information in a transaction, qualified when relevant.

    M

       

    >>

     

    6063

    Quantity qualifier

    Code giving specific meaning to a quantity.

    1  Discrete quantity

    M

    AN

    1/3

    >>

     

    6060

    Quantity

    Numeric value of a quantity.

    M

    N

    1/15

    X

     

    6411

    Measure unit qualifier

    Indication of the unit of measurement in which weight (mass), capacity, length, area, volume or other quantity is expressed.

    C

    AN

    1/3

    GIR Related Identification Numbers

    Position: 1150

    Group: Segment Group 27 (Line Item) Mandatory

    Level: 2

    Usage: Conditional

    Max Use: 1000

    Purpose: A segment providing sets of related identification numbers for a line item, e.g. engine numbers, chassis number and transmission number for a vehicle.

    Syntax Notes:

    Semantic Notes:

    Comments:

    Notes: For PromptCat the GIR segment is used to transmit 'copy-related' data.

    Data Element Summary

      Data Element Component Element Name Attributes

    >>

    7297

     

    Set identification qualifier

    Identification of the type of set.

    Used to carry a copy sequence number of the form C01, C02, etc., thus allowing copy-related data for up to 99 copies to be sent as part of one line item.

    M

    AN

    1/3

    >>

    C206

     

    Identification Number

    The identification of an object.

    At least one occurrence of this composite is mandatory.  Where there are several items of copy-related data for one copy, each data item requires a repeat of the composite.  Each GIR segment carries up to five repeats of C206.  If there are more than five data items for one copy, the GIR segment may be repeated as many times as needed, with the same copy ID in DE 7297.

    M

       

    >>

     

    7402

    Identity number

    A value given to an object for identification purposes.

    M

    AN

    1/35

       

    7405

    Identity number qualifier

    Code specifying the type/source of identity number.

    LAC  Barcode number

    LCO  local assigned control number (usually assigned by library system)

    LCV  Copy value

    LDP Department number

    LFN  Fund code

    LLO  Location code

    LLS  Label sublocation

    LRS  Record sublocation

    LVN Volume number

    C

    AN

    1/3

    X

     

    4405

    Status, coded

    Provides information regarding a status.

    C

    AN

    1/3

     

    C206

     

    Identification Number

    The identification of an object.

    C

       

    >>

     

    7402

    Identity number

    A value given to an object for identification purposes.

    M

    AN

    1/35

       

    7405

    Identity number qualifier

    Code specifying the type/source of identity number.

    See first 7405 data element for a list of code values.

    C

    AN

    1/3

    X

     

    4405

    Status, coded

    Provides information regarding a status.

    C

    AN

    1/3

     

    C206

     

    Identification Number

    The identification of an object.

    C

       

    >>

     

    7402

    Identity number

    A value given to an object for identification purposes.

    M

    AN

    1/35

       

    7405

    Identity number qualifier

    Code specifying the type/source of identity number.

    See first 7405 element for list of valid code values.

    C

    AN

    1/3

    X

     

    4405

    Status, coded

    Provides information regarding a status.

    C

    AN

    1/3

     

    C206

     

    Identification Number

    The identification of an object.

    C

       

    >>

     

    7402

    Identity number

    A value given to an object for identification purposes.

    M

    AN

    1/35

       

    7405

    Identity number qualifier

    Code specifying the type/source of identity number.

    See first 7405 for a list of valid code values.

    C

    AN

    1/3

    X

     

    4405

    Status, coded

    Provides information regarding a status.

    C

    AN

    1/3

     

    C206

     

    Identification Number

    The identification of an object.

    C

       

    >>

     

    7402

    Identity number

    A value given to an object for identification purposes.

    M

    AN

    1/35

       

    7405

    Identity number qualifier

    Code specifying the type/source of identity number.

    See first 7405 for a list of valid code values.

    C

    AN

    1/3

    X

     

    4405

    Status, coded

    Provides information regarding a status.

    C

    AN

    1/3

    FTX Free Text

    Position: 1170

    Group: Segment Group 27 (Line Item) Mandatory

    Level: 2

    Usage: Conditional

    Max Use: 99

    Purpose: A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

    Syntax Notes:

    Semantic Notes:

    Comments:

    Notes: This segment is used to transmit different types of notes information that will be added to the library's MARC record for the line item. No vendor or library is expected to be able to transmit or receive all the different types of notes.

    Data Element Summary

      Data Element Component Element Name Attributes

    >>

    4451

     

    Text subject qualifier

    Code specifying subject of a free text.

    AAI  General information

    Used to transmit local notes

    ORI  Order instruction

    Used to transmit notes about the order.

    M

    AN

    1/3

     

    4453

     

    Text function, coded

    Code specifying how to handle the text.

    3  Text for immediate use

    C

    AN

    1/3

    X

    C107

     

    Text Reference

    Coded reference to a standard text and its source.

    C

       

    X

     

    4441

    Free text, coded

    Free text in coded form.

    M

    AN

    1/3

    X

     

    1131

    Code list qualifier

    Identification of a code list.

    C

    AN

    1/3

    X

     

    3055

    Code list responsible agency, coded

    Code identifying the agency responsible for a code list.

    C

    AN

    1/3

     

    C108

     

    Text Literal

    Free text; one to five lines.

    C

       

    >>

     

    4440

    Free text

    Free text field available to the message sender for information.

    M

    AN

    1/70

       

    4440

    Free text

    Free text field available to the message sender for information.

    C

    AN

    1/70

       

    4440

    Free text

    Free text field available to the message sender for information.

    C

    AN

    1/70

       

    4440

    Free text

    C

    AN

    1/70

         

    Free text field available to the message sender for information.

         
       

    4440

    Free text

    Free text field available to the message sender for information.

    C

    AN

    1/70

     

    3453

     

    Language, coded

    Code of language (ISO 639-1988).

    C

    AN

    1/3

    PRI Segment Group 31: Price Details

    Position: 1340

    Group: Segment Group 27 (Line Item) Mandatory

    Level: 2

    Usage: Conditional

    Max Use: 99

    Purpose: A group of segments identifying the relevant pricing information for the goods or services quoted.

    Segment Summary

      Pos. No. Seg. ID Name Req . Des. Max. Use Group Repeat

    Must Use

    1350

    PRI

    Price Details

    M

    1

     
      1380 CUX Currencies C 5  

    PRI Price Details

    Position: 1350

    Group: Segment Group 31 (Price Details) Conditional

    Level: 2

    Usage: Mandatory

    Max Use: 1

    Purpose: A segment to specify the price type and amount. The price used in the calculation of the line amount will be identified as one of the calculation prices.

    Syntax Notes:

    Semantic Notes:

    Comments:

    Data Element Summary

      Data Element Component Element Name Attributes
     

    C509

     

    Price Information

    Identification of price type, price and related details.

    C

       

    >>

     

    5125

    Price qualifier

    Identification of a type of price.

    INF  Information

    M

    AN

    1/3

       

    5118

    Price

    The monetary value associated with a purchase or sale of an article, product or service.

    C

    N

    1/15

    X

     

    5375

    Price type, coded

    Code identifying the type of price of an item.

    C

    AN

    1/3

       

    5387

    Price type qualifier

    Code identifying pricing specification.

    NTP  Net unit price

    SRP  Suggested retail price

    C

    AN

    1/3

    X

     

    5284

    Unit price basis

    Basis on which the unit price/rate applies.

    C

    N

    1/9

    X

     

    6411

    Measure unit qualifier

    Indication of the unit of measurement in which weight (mass), capacity, length, area, volume or other quantity is expressed.

    C

    AN

    1/3

    X

    5213

     

    Sub-line price change, coded

    Code indicating disposition of the price change of a sub-line item.

    C

    AN

    1/3

    CUX Currencies

    Position: 1380

    Group: Segment Group 31 (Price Details) Conditional

    Level: 3

    Usage: Conditional

    Max Use: 5

    Purpose: A segment to identify the currencies used in the quotation message.

    Syntax Notes:

    Semantic Notes:

    Comments:

    Notes: Since OCLC is just passing the pricing data through to the libraries, even when it is not transmitted as U.S. dollars, typically there is no need for using this segment. The only situation for using this segment is if the library wants not only the price but the monetary unit to be included in its MARC records.

    Data Element Summary

      Data Element Component Element Name Attributes
     
     

    C504

     

    Currency Details

    The usage to which a currency relates.

    C

       

    >>

     

    6347

    Currency details qualifier

    Specification of the usage to which the currency relates.

    2  Reference currency

    M

    AN

    1/3

     

     

    6345

    Currency, coded

    Identification of the name or symbol of the monetary unit involved in the transaction.

    ISO 4217 three-character code

    C

    AN

    1/3

    X

     

    6343

    Currency qualifier

    Code giving specific meaning to data element 6345 Currency.

    C

    AN

    1/3

    X

     

    6348

    Currency rate base

    Multiplying factor used in expressing the number of currency units.

    C

    N

    1/4

    X

    C504

     

    Currency Details

    The usage to which a currency relates.

    C

       

    X

     

    6347

    Currency details qualifier

    Specification of the usage to which the currency relates.

    M

    AN

    1/3

    X

     

    6345

    Currency, coded

    Identification of the name or symbol of the monetary unit involved in the transaction.

    C

    AN

    1/3

    X

     

    6343

    Currency qualifier

    Code giving specific meaning to data element 6345 Currency.

    C

    AN

    1/3

    X

     

    6348

    Currency rate base

    Multiplying factor used in expressing the number of currency units.

    C

    N

    1/4

     

    5402

     

    Rate of exchange

    The rate at which one specified currency is expressed in another specified currency.

    C

    N

    1/12

    X

    6341

     

    Currency market exchange, coded

    Code identifying the market upon which the currency exchange rate is based.

    C

    AN

    1/3

    RFF Segment Group 32: Reference

    Position: 1400

    Group: Segment Group 27 (Line Item) Mandatory

    Level: 2

    Usage: Conditional

    Max Use: 99

    Purpose: A group of segments giving references and where necessary, their dates.

    Segment Summary

      Pos. No. Seg. ID Name Req . Des. Max. Use Group Repeat

    Must Use

    1410

    RFF

    Reference

    M

    1

     
      1420 DTM Date/Time/Period C 5  

    RFF Reference

    Position: 1410

    Group: Segment Group 32 (Reference) Conditional

    Level: 2

    Usage: Mandatory

    Max Use: 1

    Purpose: A segment identifying the reference by its number and where appropriate a line number within a document.

    Syntax Notes:

    Semantic Notes:

    Comments:

    Data Element Summary

      Data Element Component Element Name Attributes

    >>

    C506

     

    Reference

    Identification of a reference.

    M

       

    >>

     

    1153

    Reference qualifier

    Code giving specific meaning to a reference segment or a reference number.

    ACD  Additional reference number

    Used in PromptCat for transmitting the subaccount.

    ADE  Account number

    AGY  Receiving party's member identification

    The initials of the library selector who ordered this item.

    BO  Blanket order number

    BO is the EDItEUR recommendation for transmitting the approval code which caused an item to be sent to a library.  To enable OCLC to determine the product type (approval or firm), the BO must be included for each approval line item even if the information is not to be added to the library's MARC records.

    If this data element is not supplied, it is assumed the item is for a 'firm' order.

    EI  Employer's identification

    The employee id of the material vendor staff that processed this line item.

    SLI  Supplier's order line number

    The purchase order number assigned by the material vendor to the line item.

    UC  Ultimate customer's reference number

    The originator's reference as forwarded in a sequence of parties involved.

    M

    AN

    1/3

       

    1154

    Reference number

    Identification number the nature and function of which can be qualified by an entry in data element 1153 Reference qualifier.

    C

    AN

    1/35

    DTM Date/Time/Period

    Position: 1420

    Group: Segment Group 32 (Reference) Conditional

    Level: 3

    Usage: Conditional

    Max Use: 5

    Purpose: A segment specifying the date/time related to the reference.

    Syntax Notes:

    Semantic Notes:

    Comments:

    Notes: Used to transmit the purchase order date and the order received date and time.

    Data Element Summary

      Data Element Component Element Name Attributes

    >>

    C507

     

    Date/Time/Period

    Date and/or time, or period relevant to the specified date/time/period type.

    M

       

    >>

     

    2005

    Date/time/period qualifier

    Code giving specific meaning to a date, time or period.

    4  Order date/time

    Purchase order date

    8  Order received date/time

    Date/time order received

    M

    AN

    1/3

       

    2380

    Date/time/period

    The value of a date, a date and time, a time or of a period in a specified representation.

    C

    AN

    1/35

       

    2379

    Date/time/period format qualifier

    Specification of the representation of a date, a date and time or of a period

    102  CCYYMMDD

    204  CCYYMMDDHHMMSS

    C

    AN

    1/3

    NAD Name and Address

    Position: 1830

    Group: Segment Group 42 (Name and Address) Conditional

    Level: 2

    Usage: Conditional

    Max Use: 99

    Purpose: A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the proposed quotation.

    Identification of the seller and buyer parties is mandatory for a quotation. It is recommended that where possible only the coded form of the party ID should be specified, e.g. The Buyer and Seller are known to each other, thus only the coded ID is required, but the Consignee or Delivery address may vary and would have to be clearly specified, preferably in structured format.

    Syntax Notes:

    Semantic Notes:

    Comments:

    Notes: This NAD segment is used to transmit the material vendor name.

    Data Element Summary

      Data Element Component Element Name Attributes

    >>

    3035

     

    Party qualifier

    Code giving specific meaning to a party.

    VN Vendor

    M

    AN

    1/3

    >>

    C082

     

    Party identification details

    Identification of a transaction party by code.

    C

       

    >>

     

    3039

    Party id identification

    Code identifying a party involved in a transaction.

    Material vendor name

    M

    AN

    1/35

    ALC Segment Group 46: Allowance or Charge

    Position: 1940

    Group: Segment Group 27 (Line Item) Mandatory

    Level: 2

    Usage: Conditional

    Max Use: 99

    Purpose: A group of segments specifying allowances and charges for an item.

    The basis for the calculation of the allowance/charge may be a quantity, a percentage, an amount or a rate in the dependent segment groups.

    Segment Summary

      Pos. No. Seg. ID Name Req . Des. Max. Use Group Repeat

    Must Use

    1950

    ALC

    Allowance or Charge

    M

    1

     
      2040   Segment Group 49: Monetary Amount C   10
      2100   Segment Group 51: Duty/Tax/Fee Details C   5

    ALC Allowance or Charge

    Position: 1950

    Group: Segment Group 46 (Allowance or Charge) Conditional

    Level: 2

    Usage: Mandatory

    Max Use: 1

    Purpose: A segment identifying the charge or allowance and, where necessary its calculation sequence.

    Syntax Notes:

    Semantic Notes:

    Comments:

    Data Element Summary

      Data Element Component Element Name Attributes

    >>

    5463

     

    Allowance or charge qualifier

    Specification of an allowance or charge for the service specified.

    A  Allowance

    C  Charge

    M

    AN

    1/3

    X

    C552

     

    Allowance/Charge Information

    Identification of allowance/charge information by number and/or code.

    C

       

    X

     

    1230

    Allowance or charge number

    Number assigned by a party referencing an allowance, promotion, deal or charge.

    C

    AN

    1/35

    X

     

    5189

    Charge/allowance description, coded

    Identification of a charge or allowance.

    C

    AN

    1/3

    X

    4471

     

    Settlement, coded

    Indication of how allowances or charges are to be settled.

    C

    AN

    1/3

    X

    1227

     

    Calculation sequence indicator, coded

    Code indicating the sequence of cumulated calculations to be agreed between interchange partners.

    C

    AN

    1/3

     

    C214

     

    Special Services Identification

    Identification of a special service by a code from a specified source or by description.

    C

       
       

    7161

    Special services, coded

    Code identifying a special service.

    AAH  Processing surcharge

    BA  Supply of approvals

    BB  Barcode Labeling

    BG  General service by library vendor

    LD  Library discount

    PAB  Postage charge

    SAA  Shipping and handling

    C

    AN

    1/3

    MOA Segment Group 49: Monetary Amount

    Position: 2040

    Group: Segment Group 46 (Allowance or Charge) Conditional

    Level: 3

    Usage: Conditional

    Max Use: 10

    Purpose: A group of segments specifying a monetary amount for an allowance or charge. A range to which the allowance or charge applies can be specified, e.g. an allowance of BEF 5000 may be specified if goods value is greater than BEF 100000.

    Segment Summary

      Pos. No. Seg. ID Name Req . Des. Max. Use Group Repeat

    Must Use

    2050

    MOA

    Monetary Amount

    M

    1

     

    MOA Monetary Amount

    Position: 2050

    Group: Segment Group 49 (Monetary Amount) Conditional

    Level: 3

    Usage: Mandatory

    Max Use: 1

    Purpose: A segment identifying the monetary amount for the allowance or charge.

    Syntax Notes:

    Semantic Notes:

    Comments:

    Data Element Summary

      Data Element Component Element Name Attributes

    >>

    C516

     

    Monetary Amount

    Amount of goods or services stated as a monetary amount in a specified currency.

    M

       

    >>

     

    5025

    Monetary amount type qualifier

    Indication of type of amount.

    8  Allowance or charge amount

    M

    AN

    1/3

       

    5004

    Monetary amount

    Number of monetary units.

    Monetary amount of allowance or charge indicated in the ALC segment.

    C

    N

    1/18

    X

     

    6345

    Currency, coded

    Identification of the name or symbol of the monetary unit involved in the transaction.

    C

    AN

    1/3

    X

     

    6343

    Currency qualifier

    Code giving specific meaning to data element 6345 Currency.

    C

    AN

    1/3

    X

     

    4405

    Status, coded

    Provides information regarding a status.

    C

    AN

    1/3

    TAX Segment Group 51: Duty/Tax/Fee Details

    Position: 2100

    Group: Segment Group 46 (Allowance or Charge) Mandatory

    Level: 3

    Usage: Conditional

    Max Use: 5

    Purpose: A group of segments specifying tax related information for the allowance or charge.

    Segment Summary

      Pos. No. Seg. ID Name Req . Des. Max. Use Group Repeat

    Must Use

    2110

    TAX

    Duty/Tax/Fee Details

    M

    1

     
      2120 MOA Monetary Amount C 1  

    TAX Duty/Tax/Fee Details

    Position: 2110

    Group: Segment Group 51 (Duty/Tax/Fee Details) Conditional

    Level: 3

    Usage: Mandatory

    Max Use: 1

    Purpose: A segment specifying the tax type, category, and rate, or exemption, related to the allowance or charge.

    Syntax Notes:

    Semantic Notes:

    Comments:

    Data Element Summary

      Data Element Component Element Name Attributes

    >>

    5283

     

    Duty/tax/fee function qualifier

    Code identifying the function of an duty, tax or fee information.

    7  Tax

    M

    AN

    1/3

     

    C241

     

    Duty/Tax/Fee Type

    Code and/or name identifying duty, tax or fee.

    C

       
       

    5153

    Duty/tax/fee type, coded

    Identification of the type of duty or tax or fee applicable to commodities or of tax applicable to services.

    GST  Goods and services tax

    C

    AN

    1/3

    MOA Monetary Amount

    Position: 2120

    Group: Segment Group 51 (Duty/Tax/Fee Details) Conditional

    Level: 4

    Usage: Conditional

    Max Use: 1

    Purpose: A segment specifying the amount for the allowance or charge tax.

    Syntax Notes:

    Semantic Notes:

    Comments:

    Data Element Summary

      Data Element Component Element Name Attributes

    >>

    C516

     

    Monetary Amount

    Amount of goods or services stated as a monetary amount in a specified currency.

    M

       

    >>

     

    5025

    Monetary amount type qualifier

    Indication of type of amount.

    124  Tax amount

    M

    AN

    1/3

       

    5004

    Monetary amount

    Number of monetary units.

    C

    N

    1/18

    X

     

    6345

    Currency, coded

    Identification of the name or symbol of the monetary unit involved in the transaction.

    C

    AN

    1/3

    X

     

    6343

    Currency qualifier

    Code giving specific meaning to data element 6345 Currency.

    C

    AN

    1/3

    X

     

    4405

    Status, coded

    Provides information regarding a status.

    C

    AN

    1/3

    UNS Section Control

    Position: 2250

    Group:

    Level: 0

    Usage: Mandatory

    Max Use: 1

    Purpose: A service segment placed before the first user data segment in the summary section.

    Syntax Notes:

    Semantic Notes:

    Comments:

    Data Element Summary

      Data Element Component Element Name Attributes

    >>

    0081

     

    Section identifier

    A character identifying the next section in a message.

    S  Detail/summary section separation

    M

    A 1/1

    MOA Monetary Amount

    Position: 2260

    Group:

    Level: 1

    Usage: Conditional

    Max Use: 15

    Purpose: A segment giving the total amounts for the whole message.

    Syntax Notes:

    Semantic Notes:

    Comments:

    Notes: Used to transmit the invoice total amount

    Data Element Summary

      Data Element Component Element Name Attributes

    >>

    C516

     

    Monetary Amount

    Amount of goods or services stated as a monetary amount in a specified currency.

    M

       

    >>

     

    5025

    Monetary amount type qualifier

    Indication of type of amount.

    39  Invoice total amount

    M

    AN

    1/3

       

    5004

    Monetary amount

    Number of monetary units.

    C

    N

    1/18

       

    6345

    Currency, coded

    Identification of the name or symbol of the monetary unit involved in the transaction.

    Used only if the monetary unit is to be added to the MARC records.

    C

    AN

    1/3

    X

     

    6343

    Currency qualifier

    Code giving specific meaning to data element 6345 Currency.

    C

    AN

    1/3

    X

     

    4405

    Status, coded

    Provides information regarding a status.

    C

    AN

    1/3

    CNT Control Total

    Position: 2270

    Group:

    Level: 1

    Usage: Conditional

    Max Use: 10

    Purpose: A segment by which control totals may be provided by the sender for checking by the receiver.

    Syntax Notes:

    Semantic Notes:

    Comments:

    Data Element Summary

      Data Element Component Element Name Attributes

    >>

    C270

     

    Control

    Control total for checking integrity of a message or part of a message.

    M

       

    >>

     

    6069

    Control qualifier

    Determines the source data elements in the message which forms the basis for 6066 Control value.

    2  Number of line items in message

    M

    AN

    1/3

    >>

     

    6066

    Control value

    Value obtained from summing the values specified by the Control Qualifier throughout the message (Hash total).

    Number of line items transmitted

    M

    N

    1/18

    X

     

    6411

    Measure unit qualifier

    Indication of the unit of measurement in which weight (mass), capacity, length, area, volume or other quantity is expressed.

    C

    AN

    1/3

    UNT Message Trailer

    Position: 2320

    Group:

    Level: 0

    Usage: Mandatory

    Max Use: 1

    Purpose: A service segment ending a message, giving the total number of segments in the message and the control reference number of the message.

    Syntax Notes:

    Semantic Notes:

    Comments:

    Data Element Summary

      Data Element Component Element Name Attributes

    >>

    0074

     

    Number of segments in a message

    Control count of number of segments in a message.

    M

    N 1/6

    >>

    0062

     

    Message reference number

    Unique message reference assigned by the sender.

    M

    AN

    1/4

    Example of a Quotes message

    Note that for clarity each segment is shown as starting a new line. In fact, there are no carriage returns or line feeds at the end of a segment.

    In the following example an ' is used as a segment terminator, a + as a DE separator, and a : as a component DE separator. This are only used here for display purposes. See the segment structure section for the actual values to use.

    UNA:+.? '

     

    UNB+UNOC:2+123-4567:ZZ+322-2748:ZZ+970627:0856+1234'

    Interchange header

    UNH+M0576+QUOTES:D:96A:UN'

    Header

    BGM+31B+R0250'

    Type of message

    DTM+137:19970626:102'

    Message date

    RFF+IV:IN391987'

    Invoice number

    DTM+3:19970623:102'

    Invoice date

    NAD+DP'

    Mandatory segment

    RFF+API:ABCD'

    Identifies ABCD as the customer id asssigned by the vendor

    LIN+1'

    Line item 1

    PIA+5+02968580:VN+0761814841:IB'

    Vendor control number and ISBN

    IMD+C+050+:::The nation, the law and the king, r:eform politics in England, 1789-1799.

    Title

    IMD+C+BFM+:::BA' Format
    IMD+C+170+:::2003' Publication date

    QTY+1:2'

    Quantity

    GIR+C01+34108002437102:LAC+MAIN:LLO'

    Barcode and location of copy 1

    GIR+C02+34108002437110:LAC+HIST:LLO' Barcode and location of copy 2

    PRI+INF:117.00::SRP.

    List price

    PRI+INF:102.37::NTP.

    Net price

    RFF+BO:APP123456'

    Approval code

    RFF+SLI:PO567667'

    po number

    DTM+4:20031117:102'

    po date

    RFF+ADE:ACC82494'

    account number

    ALC+A+++SAA'

    shipping and handling identifier

    MOA+8:2.56'

    shipping and handling amount

    TAX+7+GST'

    tax identifier

    MOA+124:1.20'

    tax amount

    LIN+2'

    Line item 2

    PIA+5+030956646:VN+0807211710:IB+YA432:MP'

    Vendor control number, ISBN, and publisher number

    IMD+F+050+:::Magic tree house collection. #7 Boo:ks 25-28'

    Title

    IMD+F+BFM+:::AB' Format
    IMD+F+170+:::2003' Publication date

    PRI+INF:74.95::SRP'

    List price

    PRI+INF:67.45::NTP'

    Net price

    RFF+BO:APP569890'

    Approval code

    RFF+SLI:PO45738475'

    po number

    DTM+4:20031110:102'

    po date

    RFF+ADE:ACC82494'

    account number

    ALC+A+++SAA'

    shipping and handling identifier

    MOA+8:1.20'

    shipping and handling amount

    TAX+7+GST'

    tax identifier

    MOA+124:3.60'

    tax amount

    UNS+S'

    Summary section

    CNT+2:2'

    Number of line items

    UNT+43+M0576'

    Number of segments

    UNZ+1+1234'

    Interchange trailer