3 Retrieving Data

Introduction

Use this chapter if you retrieve bibliographic records, label records, and the WorldCat Cataloging Partners (WCP) Cataloging Report via

  • Standard File Transfer Protocol (FTP) from an EDX account
  • Product Services Web

3.1 Overview of Data Retrieval

Introduction

The OCLC WorldCat Cataloging Partners service (WCP) provides two methods for Internet data retrieval: your EDX account (which uses standard FTP) and the Product Services Web site.

Product Services Web

For information on using the Product Services Web, see the Product Services Web Quick Reference at < http:/www.oclc.org/support/documentation/batchprocessing/using/productservices/default.htm >.

EDX account

An EDX account allows you to retrieve the following files and reports:

  • Bibliographic record files
  • Label record files
  • WCP Cataloging Report

If you choose EDX as a delivery method when ordering WorldCat Cataloging Partners (WCP), you are automatically given an EDX account.

Combining methods

You can use one or a combination of methods to retrieve bibliographic record files, label record files, and your WCP Cataloging Report. For example, you may retrieve bibliographic records from your EDX account and your WCP Cataloging Report from Product Services Web.

Posting frequency

WorldCat Cataloging Partners can produce and post record and label files and reports as frequently as every day.

Posting notification

You can request that WorldCat Cataloging Partners notify you by e-mail when it posts files to your account.

File availability

You can retrieve files any time of day except for the following:

Monday through Saturday, 2:00 am to 3:00 am U.S. Eastern Time

Sunday 2:00 am to 6:00 am U.S. Eastern Time

File longevity after posting

Bibliographic record files, label record files, and WCP Cataloging Reports remain posted for 90 days. Label files and Cataloging Reports are only archived for one year (files older than one year are not retrievable). Bibliographic record files are archived and retrievable through the Bibliographic Record Snapshot service. For more information, contact your OCLC regional service providerat < http://www.oclc.org/contacts/regional/ >.

Vendor-label file availability

Vendor label record files are available only from the vendor's EDX account so the vendor can affix labels to your items. Vendors cannot access your EDX account to retrieve labels. Vendors have no access to your WCP records or reports.

Summary of WCP data retrieval methods

The table below describes the WCP data retrieval methods. Due to the size of record and label files, standard FTP is usually the most efficient retrieval method. For information on using the EDX service, see the EDX User Guide at: http://www.oclc.org/support/documentation/worldcat/records/edxuserguide/default.htm.

Data Retrieval Method Access Method Authorization and Password Retrievable Data

EDX

Standard FTP

EDX

  • WCP Cataloging Report
  • Label record files
  • Bibliographic record files
  • PDRs

Product Services Web

Web access only

Any OCLC authorization and password

  • WCP Cataloging Report
  • Label record files
  • Bibliographic record files
  • PDRs

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3.2 Using Connexion with WCP Records

You can use OCLC Connexion browser or OCLC Connexion client to display and edit your WCP records before loading them into your local system. To use Connexion you must retrieve the WCP records via EDX or the Product Services Web, then import the records into Connexion.

Record location

  • Connexion browser puts your imported records in the online save file. You can search for imported records by searching for a Status value of Imported, or by the My Status notes that you indicated on the import page.
  • Connexion client lets you choose whether the imported records go in the online save file or the offline local file.

Actions you can take

You can take most actions on your imported WCP records, including:

  • Display Holdings
  • Derive New Record
  • Apply Constant Data
  • Insert My Status notes
  • Validate
  • Update Holdings
  • Export

When you attempt to Lock a Master Record the system warns you that your changes will be lost and asks whether you want to continue.

Delete holdings

Holdings cannot be deleted using Connexion Browser.

When records are first imported into Connexion Client, holdings data is not included so holdings cannot be deleted. Use the validate command to update the holdings data, then holdings can be deleted.

More information

For more information on importing records with OCLC Connexion, see Connexion system Help or documentation.

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