2 Using the WCP Cataloging Report and WCP Statistics

Introduction

Use this chapter to learn how to use the WorldCat Cataloging Partners Cataloging Report and statistics to manage your WCP account.

2.1 Overview of the WCP Cataloging Report

Introduction

You can check items on the WorldCat Cataloging Partners Cataloging Report against invoices and packing lists from vendors. The report provides statistics, lists all titles, and describes how titles are treated by WCP.

Access

You retrieve the WCP Cataloging Report from your EDX account and/or the Product Services Web site.

Posting frequency

WCP posts the report when it produces a file of records. WCP can produce and post records as frequently as every day.

WCP Cataloging Report

The WCP Cataloging Report has the following parts:

Part Description

Grand summary

Compiles information for all the invoices in the report. Lists the number of invoices, total titles sent, and so forth.

Invoice summary

For each invoice listed in the Grand summary, the report has an Invoice summary. It includes summary data as in the Grand summary, but specific to one invoice. Each Invoice summary also has the following sections:

  • Records Matched, Records Delivered. A title list of records matched and sent. It includes characteristics of the record, for example, vendor control number, call number, cataloging source, encoding level, series indicator, and label production indicator.
  • Records Matched, No Records Delivered. A title list of items for which a record matched but for which no bibliographic record was delivered. It includes why the record was not delivered and any vendor-provided data for the item from the vendor manifest.
  • No OCLC Record Found. A title list of items for which no record was found. It includes vendor-provided data for the item from the vendor manifest.
  • Shared Local Catalog, Records Not Delivered. A title list of items for which a record matched, but for which no bibliographic record was sent because the record already had holdings set for another member of the shared local catalog. It includes vendor-provided data for the item from the vendor manifest.

Type of software to use with the report

The WCP Cataloging Report is an ASCII file that you can use with word processing software, for example, Microsoft Word ® or Corel WordPerfect ®.

Sort order

The WCP Cataloging Report is sorted alphabetically by title under each invoice.

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2.2 Description of the WCP Cataloging Report

The following table describes the elements in the Grand summary:

Element Name Description

DATE PROCESSED

The date WCP processed the vendor manifest.

INSTITUTION

The institution name.

VENDOR

The vendor name.

INVOICE NUM

Invoice Number. The vendor assigned invoice number, when supplied by the vendor.

INV DATE Invoice Date. The date the vendor created the invoice.
ITEMS Items. The number of titles in the invoice.

TOTAL INVOICES

The number of invoices in the report.

TITLES SENT

The total number of titles from all invoices.

RCDS MATCHED, PROD DELIVERED

Records matched, products delivered. The number of records delivered.

RCDS MATCHED, NO PROD DELIVERED

Records matched, no products delivered. The number of records that matched a WorldCat ® record but for which no record was delivered.

SHRD LOC CAT RCDS NOT DELIVERED

Shared local catalog records not delivered. The number of records that matched a WorldCat record, but which were not delivered because another library in the shared local catalog had holdings attached.

NO OCLC RECORD FOUND

The number of items for which no matching WorldCat record was found.

NO SITE ID

The number of titles that did not have a collection ID (usually location or fund code) in the vendor manifest, which means they could not be processed.

DATE HOLDINGS SET

The date on which holdings are set for all the titles in the report.

NUMBER OF ERRORS

The number of items on the vendor manifest that could not be processed.

The following table describes the elements of the Invoice summary:

Element Name Description

DATE PROCESSED

The date WCP processed the vendor manifest.

INSTITUTION

The institution name.

VENDOR

The vendor name.

VENDOR INVOICE NUMBER

The identifying number assigned by the vendor. (The invoice number on your vendor invoice matches this number.)

TITLES SENT

The number of titles for this invoice.

RCDS MATCHED, RCDS DELIVERED

Records matched, records delivered. The number of records delivered.

RCDS MATCHED, NO RCDS DELIVERED

Records matched, no records delivered. The number of records that matched a WorldCat record but for which no record was delivered.

SHRD LOC CAT RCDS NOT DELIVERED

Shared local catalog records not delivered. The number of records that matched a WorldCat record, but which were not delivered because another library in the shared local catalog had holdings attached.

NO OCLC RECORD FOUND

The number of items for which no matching WorldCat record was found.

NO SITE ID

The number of titles that did not have a collection ID (usually location or fund code) in the vendor manifest, which means they could not be processed.

NUMBER OF ERRORS

The number of items on the vendor manifest that could not be processed.

The table below describes the detailed elements of Records Matched And Delivered/No Records Delivered/ Shared Local Catalog Records Not Delivered:

Element Name Description

TITLE

The title taken from field 245 (Title Statement) subfield ‡a of the WorldCat record.

OCLC NUM

OCLC Number. The OCLC control number of the record delivered for the title.

VENDOR CONTROL NUM

Vendor control number. The unique number assigned by the vendor for the title.

CALL NUM

Call number. The Library of Congress, National Library of Medicine, or Dewey ® call number (from subfield ‡a of the call number field).

SRC

Cataloging source. The agency that created the record. Taken from field 040 (Cataloging Source) subfield ‡a of the WorldCat record.

EL

Encoding level. The encoding level of the record. Taken from ELvl (Encoding Level) in the fixed field of the WorldCat record.

SER

Series. Y indicates the title is a series. N indicates it is not. Y indicates that the WorldCat record has field 400, 410, 411, 440, or 490 (with indicator value 1).

LBL

Label. Indicates if a label has been generated for this title. Y indicates a label record was generated. If the space is blank, no label was generated.

STATUS

For Records matched, records delivered area, gives additional information when needed. For Records matched, no records delivered area, explains why no record was delivered.

The table below describes the status messages:

Status Message Description

INSTITUTION NOT PROFILED FOR THIS CATALOGING SOURCE

The record matching this title has a cataloging source that your profile indicates you do not wish to receive.

INSTITUTION NOT PROFILED FOR THIS ENCODING LEVEL

The record matching this title has an encoding level that your profile indicates you do not wish to receive.

HOLDINGS ALREADY SET FOR THIS INSTITUTION

Your holding symbol was already attached to the matched record and your profile indicates you do not wish to receive a record.

SHRD LOC CAT RCDS NOT DELIVERED

Shared local catalog records not delivered. The holding symbol of an institution that shares your local catalog was already attached to the matched record and your profile indicates you do not wish to receive a record.

RECORD DELIVERED, BUT THE FOLLOWING FIELDS WERE TRUNCATED

The record had to be truncated. The truncated fields are listed.

DUPLICATE OCLC NUMBER

The matched record was already delivered in this manifest.

Note: Following the Title, Vendor control number, and International Standard Book Number (ISBN) is other vendor-provided data for the title from the vendor manifest.

The table below describes the elements of No OCLC Record Found Detail Lines:

Element Name Description

TITLE

Short title taken from vendor manifest.

VENDOR CONTRL NUM

Vendor control number. The Vendor control number for a title.

ISBN

International Standard Book Number. ISBN taken from vendor manifest.

Note: Following the Title, Vendor control number, and International Standard Book Number (ISBN) is other vendor-provided data for the title from the vendor manifest.

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2.3 Overview of the WCP Statistics

Introduction

You can view your statistics for the past 18 months at the WCP Statistics website: < http://pcatstats.oclc.org/PCatStatistics/

Access

You can logon to the WCP Statistics website by using your OCLC authorization number as the Account, and your corresponding OCLC password as the Password.

Posting

Frequency: WCP posts statistics to the Statistics website each day as manifests are processed.

Coverage: Statistics are available from the previous day to 18 months before the previous day.

You are asked to enter a date range for the statistics that you would like to see. Enter the date in yyyymmdd format, for example, 20110101

WCP Statistics

The WCP statistics has the following columns:

Column Description

Vendor

The OCLC symbol for your vendor. If you use more than one vendor, the symbols are listed in alphabetical order.

Vendor ID

Your account number with this vendor. Corresponds to your WCP profile account number.

Date

Date the manifest was processed.

Titles

Total number of titles sent in the manifest.

Rcds Dlvrd

Number of records delivered.

Pct Dlvrd

Percent of total records delivered.

Pct Match

Percent of total records matched.

CIP Dlvrd

Number of CIP records delivered.

Pct CIP

Percent of total records delivered that were CIP records.

Labels

Number of labels delivered.

PDRs Dlvrd

Percent of total records delivered that were PDRs.

Invoice level

To see statistics for specific invoices, click on the date of the invoice.

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