The Accessions List Service allows libraries to receive an electronic report that contains a listing of all of their recently cataloged current acquisitions. The List includes the author, title, place, publisher, date, call number. You may also choose to include subject headings.
The accessions list is available as an HTML file, suitable for mounting on a Web site or loading into a word processor.
Note: Accessions lists are not available in print.
All Cataloging Full mode and Enhance mode produces for each holding library are included in the report. You may choose to include or exclude serials.
If a record has 2 call numbers with the same tag, the call number closest to the 049 field appears on accessions lists. Either move your call number closer to the 049 field or delete unwanted call numbers to ensure your accessions lists have the correct call numbers.
The rules governing subject headings in accessions lists are the same as those for catalog cards. See OCLC Catalog Cards, section 5, Subject Headings.
The characters supported in accessions lists are listed below.
Accessions list reports are posted on the first day after the end of the frequency period.
You may choose to receive your accessions list semimonthly, monthly, or quarterly.
|Semimonthly||Covers cataloging activity from the 1st-15th of the month, and from the 16th-end of the month|
|Monthly||Covers cataloging activity from the 1st-end of the month|
|Quarterly||Covers cataloging activity for January-March, April-June, July-September, and October-December|
The table below describes how long accessions lists are retained on the Product Services Web:
|File type||File longevity|
|Semimonthly||90 days from the posting date|
|Monthly||90 days from the posting date|
|Quarterly||Current list plus the most recent one retained (rolling retention)|
Accessions lists are available from the Product Services Web.
For information on how to use the Product Services Web, see the Product Services Web Quick Reference.
Accessions list filenames are in the form below.
|(s or m or q) yyyymm (a or b)||s||Semimonthly|
|a||First half of month|
|b||Second half of month|
Below are examples of accessions list filenames:
|S199910A||Semimonthly for first half of October 1999|
|M199910||Monthly for October 1999|
|Q199912||Quarterly for October to December 1999|
The table below contains the sort options for accessions lists:
|Primary Sequence||Secondary Sequence|
|All holding libraries 1||Title|
|Subject (first occurrence of a heading) 3|
|Selected holding libraries 2||Subject (all occurrences of a heading) 3|
1 Entire list has same secondary sort sequence
2 Each holding library may have a different secondary sort sequence.
3 Subject headings appear on lists only if chosen as the secondary sequence.
The table below describes the entries included and excluded from accessions lists.
|Entries Included||Entries Excluded|
|Items cataloged using the Produce command(p) by Full-mode, Enhance mode, or CONSER mode users||Items cataloged under a retrospective conversion authorization mode|
|Replaces of master records|
|Records processed with an Update transaction.|
|Multiple produces on a record within the same subscription period are excluded from lists which are sorted by institution.|
Note: Libraries that use update transactions to avoid receiving cards can change their profile to a tape-only profile. This allows them to produce and to receive accessions lists without receiving cards.
The following example illustrates a list sorted by title without regard to holding library. Examples of the other secondary sort sequences are on the Web.