B Types of Records and Displays

B Types of Records and Displays

Appendix overview

Appendix B shows different types of authority record displays. Unless otherwise noted, displays are shown as they appear in CatME™. In Connexion™ browser, the contents of the display are similar and you may choose whether the fixed field elements appear at the top or the bottom of the display. The default is fixed field elements at the top.

B.1 Name Authority Records

CatME records

Below are shown CatME™ mnemonic and tagged examples for a personal name authority record. Other forms of name authority record (corporate name, conference name, geographic name) have a different 1xx field, but the same general appearance.

Mnemonic display.

Tagged display.

B.2 Uniform Title Authority Records

Below are shown CatME mnemonic and tagged examples for uniform title authority records.

Monograph

Mnemonic display.

Tagged display.

Series

Mnemonic display.

Tagged display.

B.3 Subject Authority Records

Below are shown CatME mnemonic and tagged examples for a subject authority record.

Mnemonic display.

Tagged display.

B.4 Subdivision Authority Records

Below are shown CatME mnemonic and tagged examples for a subdivision authority record.

Mnemonic display.

Tagged display.

B.5 Children's Subjects Authority Records

Below are shown CatME mnemonic and tagged examples for a children's subject authority record.

Mnemonic display.

Tagged display.

B.6 Reference Records

Reference records describe a complex situation wherein the heading referred from is not an established form of heading. The unestablished heading is in the 1xx field of the reference record.

General usage

There are two types of reference records:

• A general explanatory see reference record for subjects contains a 1xx field and a 260 field. The reference is not traced in any authority record.
• A cataloger-generated see reference record for names contains a 1xx field and a 664 field. The reference is traced in the authority record for the name referred to.

Below are shown mnemonic and tagged examples for a cataloger-generated see reference with a 664 field.

Mnemonic display. In a mnemonic display, a reference record may be identified by the presence of code b or c in fixed field element Auth/Ref.

Tagged display. Because a reference record's heading field contains an unestablished heading, a tagged display of the record lacks fixed-field labels indicating heading use  (NAME, SUBJECT, and/or SERIES), status of the heading (e.g., ESTABLISHED HEADING), subject heading system, geographic subdivision instructions, and series information.

Reference vs authority records

Use a note field for a complex reference when the heading referred from is an established heading. Use note fields for three types of references.

• Type 1: A general explanatory see also reference for subjects (carried in a 360 field).  The reference is not traced.
• Type 2: An information or history reference for names (665 field). The reference is traced. (LC discontinued use of the 665 field in February 1981. Existing information in a history reference remains until the record requires change.)
• Type 3: A cataloger-generated see also reference for names (663 field). The reference is traced

Below is shown a CatME mnemonic example for Type 1.

B.7 Temporary Records

There are two types of temporary records:

• An early notice record for use while a new authority record is prepared.
• A change message record that contains a  message to users while an authority record is changed.

Early notice record

An early notice record serves as a temporary authority record while the full record is completed. An early notice record contains an established heading (1xx field) but no cross-references or other information about the source of the heading except for a citation of the work being cataloged (field 670). In addition, many fixed-field elements may be set by default and may not accurately represent the actual heading or content of the authority record.

Although these records are incomplete, the Library of Congress considers the headings to be valid AACR2 headings. Use these headings in cataloging. Early notice records are replaced by complete authority records.

CatME. In a CatME mnemonic display, an early notice record uses code o in fixed-field element Enc lvl.

Passport. In a Passport mnemonic display, an early notice record has the label EARLY NOTICE RECORD in the top line of the fixed field

Change message records

Many circumstances require changes to authority records:

• New information may change an established heading.
• New cross-references may be needed.
• A record may be a duplicate.

LC requires time to change authority records and bibliographic records. The replacement of an authority record by a change message record alerts you that a change is in process.

Both mnemonic and tagged displays contain, as the first 667 field, a change message indicating the kind of change and the cataloger's initials and date or other indication of responsibility for the change.

CatME. In a CatME mnemonic display, a change message record has code b in fixed-field element Upd status.

Passport. In a Passport mnemonic display, a change message record has the label BEING UPDATED in the second column of the top line of the fixed field.

Reviewed headings. Headings under review have the message Chg hdg to:, Proposed hdg chg:, or some other indicative phrase, followed by the proposed new heading.

If a change message begins with Chg hdg to:,  consider the heading a valid AACR2 heading and use it in new bibliographic records. If a change message begins with any other phrase, do not use the new heading. Wait for a revised authority record that replaces the change message record.