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Create Digital Archive Records

Create a digital archive record from a bibliographic record

Create digital archive record from a bibliographic record

  Action
1 Retrieve bibliographic record and enter edit mode.
From a results list. Click the hyperlinked entry number next to title of record.
2 On the Edit list, click Create Digital Archive Link.
The screen refreshes with the Digital Archive link in the Identifier field of the record.
3 On the Actions list, click Replace Record.
The system responds: Record replaced.
4 On the Edit list, click Create Digital Archive Record.
The digital archive record appears in the bottom frame (the bibliographic record remains in the top frame).
5 Edit digital archive record. Add data to fields following local practice.
Required fields:

Title. Title of the record.
ObjectLocator. URL of the object you want to archive.
DARecordLanguage. Language of your digital archive record.
6 On the Digital Archive record Actions list, click Save Record.

The system responds After successful submission of this Digital Archive record, the status should be set to:

Select a status from the drop-down and click Yes.
The system responds Record Saved: Save File [n] added.

Constant data

  • To save keystrokes when creating or revising records, create constant data records. In each constant data record, enter notes and other data you use frequently when creating or editing a particular category of resource record.
  • If you derive an existing record or create a record from a blank edit view (workform), use the Apply Current Constant Data action to incorporate current constant data.

Change default constant data record

  Action
1 On Digital Archive tab, under Search, click Constant Data.
2 On the Search Constant Data screen, type the name of the constant data record you want to use. Click Search.
3 On the Search Results screen, click Set Default in front of the constant data record you want to use as your current constant data.
Or
Click the constant data name to view the record. With the record displayed, on the actions list, click Use as Default DA Constant Data.

Add record or save for later completion

Save record

  • Take the Save Record action to place the record in the Digital Archive save file for further review and/or editing.

Caution

  • If you exit Connexion without saving the new record or adding it to the Digital Archive, your record is lost.
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Create a digital archive record

    Use current constant data

    Check the constant data check box to have your current constant data included in the new digital archive record.

    Create digital archive record

      Action
    1 On the Digital Archive tab, click Create.
    The Create Digital Archive screen appears.
    2 Optional. To include current constant data in your record, click the check box labled Include current constant data.

    Click Create. A new digital archive record appears in edit mode.
    3 Edit digital archive record. Add data to fields following local practice.
    Required fields:

    Title. Title of the record.
    ObjectLocator. URL of the object you want to archive.
    DARecordLanguage. Language of your digital archive record.
    4 On the Digital Archive record Actions list, click Save Record.

    The system responds After successful submission of this Digital Archive record, the status should be set to:

    Select a status from the drop-down and click Yes.
    The system responds Record Saved: Save File [n] added.

    Constant data

    • To save keystrokes when creating or revising records, create constant data records. In each constant data record, enter notes and other data you use frequently when creating or editing a particular category of resource record.
    • If you derive an existing record or create a record from a blank edit view (workform), use the Apply Current Constant Data action to incorporate current constant data.

    Change default constant data record

      Action
    1 On Digital Archive tab, under Search, click Constant Data.
    2 On the Search Constant Data screen, type the name of the constant data record you want to use. Click Search.
    3 On the Search Results screen, click Set Default in front of the constant data record you want to use as your current constant data.
    Or
    Click the constant data name to view the record. With the record displayed, on the actions list, click Use as Default DA Constant Data.

    Add record or save for later completion

    Save record

    • Take the Save Record action to place the record in the Digital Archive save file for further review and/or editing.

    Caution

    • If you exit Connexion without saving the new record or adding it to the Digital Archive, your record is lost.
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