Yours, Mine, Ours: Leadership Through Collaboration

20-21 September 2010
Smithsonian Institution, Ripley Center, Washington, D.C.

Hashtag #CForum

Organized by the RLG Partnership and OCLC Research
Hosted by the Smithsonian Institution
Supported by the Institute of Museum and Library Services and the Gladys Krieble Delmas Foundation
Endorsed by the Joint SAA, ALA and AAM Committee on Archives, Libraries & Museums (CALM)

Smithsonian Institution logo                  Institute of Museum and Library Services logo                  Delmas logo

This event was streamed live for remote viewers. Some recordings are available on the agenda below. Further recordings will be posted here in the near future. Slides are available on the agenda below.
A summary of the proceedings is available in a HangingTogether blog post.

OCLC Research and an RLG Partnership planning committee created a two-day event on strategies for effective collaboration that was hosted by the Smithsonian Institution in Washington, D.C, 20-21, September. All RLG Partners, as well as representatives from other cultural heritage organizations, were invited to attend this free event.

Building on the success of our workshops on LAM (libraries, archives and museums) convergence held at five RLG Partner institutions in 2007/2008, we highlighted collaboration from a local institutional perspective as well as cross-institutional and network-level vantage points. What is necessary to ensure successful outcomes? What lessons learned by others can help us all do better? Participants took away specific strategies and models to realize their own collaborative ambitions.

The event featured three keynote speakers, thematic panels, a lightning round and Birds-of-a-Feather sessions enabling participants to more deeply engage with their choice of topics. Speakers focused first and foremost on their leadership strategies in making their collaborations a success, and exemplify these strategies with the specific projects they are spear-heading. Attendees played an active role in shaping the event by voting on topics for the Birds-of-a-Feather sessions during event registration. An opening keynote by Allan R. Cohen, Professor of Global Leadership and Director of Corporate Entrepreneurship, Babson College, on the emerging area of management theory and practice in collaborative leadership exposed participants to new ideas for creating a more collaborative work culture. Dave Remsen, Senior Programme Officer, Global Biodiversity Information Facility, inspired attendees by describing a collaboration at international scale in the natural sciences focusing on infrastructure, standards and capacity-building for biodiversity collections and data. Dylan Tweney, Senior Editor at Wired.com, enumerated the multiple forces that are significantly affecting the communications sector, which gave us an opportunity to consider the increased importance of collaboration in the face of upheaval in our own professional world.

Attendees were encouraged to read the short report, Collaboration Contexts: Framing Local, Group and Global Solutions [pdf], prior to the event for an overview of the benefits and limitations inherent in each of these collaboration settings. In addition to providing a high-level guide to the trajectory of the event, the report serves as a resource in its own right for assessing collaborative activities.

Contact Merrilee Proffitt with questions.

Day 1
Monday, 20 September

Note: Except for the Birds-of-a-Feather sessions, the location for all segments of Yours, Mine, Ours: Leadership Through Collaboration took place the Ripley Center Lecture Hall (room 3027). See the agenda Day 2 below for Birds-of-a-Feather locations.

Time Event
10:00 a.m.

Coffee & Tea

10:30

Welcome
Johnnetta Betsch Cole, Director, National Museum of African Art, Smithsonian Institution

10:40

Setting the Scene: Collaboration
Günter Waibel, Program Officer, OCLC Research

  • Slides (.pptx: 7.6MB/12 slides)
  • Video (.wmv stream/ 30 min.) (NOTE: contains subsequent Keynote by Allan R. Cohen beginning at 30:00)*
11:00

Keynote 1: Collaborative Leadership
Allan R. Cohen, Professor of Global Leadership and Director of Corporate Entrepreneurship, Babson College

  • Slides (.ppt: 363k/30 slides)
  • Video (.wmv stream/60 min.) (NOTE: Ann Speyer's introduction begins 30:00)*

Introduced by Ann Speyer, Chief Information Officer, Smithsonian Institution

12:00 p.m.

Lunch (on your own)

1:30

Common Administration
"We work together because we have the same employer."
Moderator: Mary Augusta Thomas, Deputy Director, Smithsonian Institution Libraries

  • Collaboration Trials and Triumphs: Smithsonian Institution
    Ann Speyer, Chief Information Officer
    • Slides (.pptx: 2.8MB/13 slides)
  • Collaboration Trials and Triumphs: Yale University
    Meg Bellinger, Director, Office of Digital Assets and Infrastructure
    • Slides (.pptx: 1.5MB/22 slides)
  • Collaboration Trials and Triumphs: University of Calgary
    Tom Hickerson, Vice-Provost, Libraries and Cultural Resources
    • Slides (.ppt: 32.2MB/26 slides)
2:45

Break

3:00

Common Interest
"We work together because we have common interests."
Moderator: Cathryn Goodwin, Manager, Collection Information & Access, Princeton University Art Museum

  • Video (.wmv stream/1:15 min.) (NOTE: contains subsequent Keynote by Dave Remsen beginning at 1:17:00)*
  • Collaboration Trials and Triumphs: ArtBabble, Steve, etc.
    Rob Stein, CIO, Indianapolis Museum of Art
    • Slides (.pptx: 5.7MB/26 slides)
  • Collaboration Trials and Triumphs: Biodiversity Heritage Library
    Tom Garnett, BHL Director, Smithsonian Institution
    • Slides (.ppt: 15.7MB/53 slides)
  • Collaboration Trials and Triumphs: Northwest Digital Archives & Western Regional Storage Trust (WEST)
    John F. Helmer, Executive Director, Orbis Cascade Alliance
    • Slides (.pptx: 1.5MB/26 slides)
4:15

Keynote 2: Introducing an Inspirational Large-scale International Collaboration
Dave Remsen, Senior Programme Officer, Global Biodiversity Information Facility

  • Slides (.pptx: 45MB/52 slides)
  • Video (.wmv stream/45 min.) (NOTE: Nancy Gwinn's introduction begins at 1:17:00)*

Introduced by Nancy E. Gwinn, Director, Smithsonian Institution Libraries

5:00

Adjourn

5:30-7:30

Reception in the Commons of the Smithsonian Castle
1000 Jefferson Drive SW, Washington, DC (next to the Ripley Center)

Day 2
Tuesday, 21 September

Note: Except for the Birds-of-a-Feather sessions, the location for all segments of Yours, Mine, Ours: Leadership Through Collaboration took place at the Ripley Center Lecture Hall (room 3027). See below for Birds-of-a-Feather locations.

Time Event
9:00 a.m.

Coffee & Tea

9:30 a.m.

Welcome
Marsha Semmel, Acting Director, Institute of Museum and Library Services (IMLS)

  • Video (.wmv stream/ 9 min.) (NOTE: contains subsequent Common Value Panel beginning at 11:00)*
9:45

Common Value
"Things work at scale because the community subscribes to the same values."
Moderator: Robert Leopold, Director, Consortium for World Cultures, Smithsonian Institution

  • Video (.wmv stream/ 80 min.) (NOTE: begins at 11:00)*
  • A Critical Take: How Do We Present Cultural Content to Our Users?
    Nick Poole, Chief Executive, Collections Trust

  • A Critical Take: How Do We Create and Maintain Standards?
    Eric Miller, President, Zepheira
    • Slides (.ppt: 888K/28 slides)
  • A Critical Take: How Do We Source Our Tools?
    Chris Prom, Assistant University Archivist, University of Illinois, Urbana-Champaign

11:00

Break

11:15

News Flash: The Grand Challenge Consortia at the Smithsonian
Eva J. Pell, Under Secretary for Science, Smithsonian Institution

  • Video (.wmv stream/ 22 min.)*

Introduced by Nancy E. Gwinn, Director, Smithsonian Institution Libraries

11:30

Birds-of-a-Feather 1
Participants can choose between topics that relate to Common Administration, Common Interest and Common Value collaboration.

  • Digital Asset Management: Managing Assets Comprehensively Across a Single Institution/Campus (Common Administration)
    Facilitator: Susan Chun, Independent Consultant and Researcher
    Room 3111

  • Collaboration Culture: How to Lead a Successful Multi-institution Collaboration (Common Interest)
    Facilitator: Bill LeFurgy, Digital Initiatives Project Manager, Library of Congress
    Room 3035

  • Standards: Our Common Language for Success? (Common Value)
    Facilitator: Sarah Stauderman, Manager of Collections Care, Smithsonian Archives
    Room 3037A

12:30

Lunch (on your own)

2:00

Birds-of-a-Feather 2
Participants can choose between topics that relate to Common Administration, Common Interest and Common Value collaboration.

  • Work Culture: Building a Sense of a Shared Mission (Common Administration)
    Facilitator: William Tompkins, Director, National Collections Program, Smithsonian Institution
    Room 3035

  • Tools: Facilitating the Process of Collaboration Through Technology (Common Interest)
    Facilitator: Ching-hsien Wang, Manager, Library and Archives System Support Branch, Smithsonian Institution
    Room 3111

  • Open Access: Overcoming Our Control Issues? (Common Value)
    Facilitator: Michael Edson, Director, Web and New Media Strategy, Smithsonian Institution
    Room 3037A

3:00

Lightning Round
Do you have something compelling to share on the topic of collaboration? Here are your 3 minutes in the spotlight!

  • Video (.wmv stream/ 22 min.) (NOTE: please excuse the incorrect on-screen identification of some speakers in this segment)*
Moderator: Jackie Bell, Programme Director, Taylor Family Digital Library, University of Calgary

3:30

Break

3:45

Keynote 3: Communications Industries in Crisis
Dylan Tweney, Senior Editor, Wired.com

  • Slides (.ppt: 3.0MB/10 slides)
  • Notes (.doc: 50K/5 pp.)
  • Video (.wmv stream/ 30 min.) (NOTE: Begins with Anne Van Camp's introduction, please excuse the incorrect on-screen identification of Anne Van Camp and Dylan Tweney in this segment. Also contains subsequent "Take-aways" Fireside Chat beginning at: 31:45)*

Introduced by Anne Van Camp, Director, Smithsonian Institution Archives

4:15

The "Take-aways" Fireside Chat
Moderated by Diane Zorich, information management consultant for cultural organizations

  • Video (.wmv stream/ 22 min.) (NOTE: Dian Zorich's introduction begins at 31:45)*
  • Rich Cherry (Director, Balboa Park Online Collaborative)
  • Merrilee Proffitt (Senior Program Officer, OCLC Research)
  • Anne van Camp (Director, Smithsonian Institution Archives)

4:45

Adjourn

*Please note that these temporary links to the streaming video will be replaced by permanent links to the video recordings in the near future.

Ripley Center

1100 Jefferson Drive, SW, Washington, D.C.
Entered from a copper domed kiosk on Jefferson Drive between the "Castle" and the Freer Gallery of Art.
See http://www.si.edu/ripley/ for details.

Forum Sponsoring Committee
Elizabeth Broun, Director, Smithsonian American Art Museum
Anne Van Camp, Director, Smithsonian Institution Archives
Nancy E. Gwinn, Director Smithsonian Institution Libraries
Ann Speyer, Chief Information Officer, Smithsonian Institution

Forum Planning Group
Marcia Adams, Assistant Director for Technical Services, Smithsonian Institution Libraries
Jackie Bell, Programme Director, Taylor Family Digital Library, University of Calgary
Emmanuelle Delmas-Glass, Collections Catalogue Specialist, Yale Center for British Art
Wendy Duff, Associate Professor, Faculty of Information, University of Toronto
Christine Hennessey, Department Chief, Research and Scholars Center, Smithsonian American Art Museum
Steven K. Galbraith, Andrew W. Mellon Curator of Books, Folger Shakespeare Library
Cathryn Goodwin, Manager, Collection Information & Access, Princeton University Art Museum
Martin Kalfatovic, Assistant Director, Digital Services, Smithsonian Institution Libraries
Dan Santamaria, Assistant University Archivist for Technical Services, Mudd Library, Princeton University
Pam Smith, Special Assistant for Strategic Planning, Office of the Chief Information Officer, Smithsonian Institution
Sarah Stauderman, Manager of Collections Care, Smithsonian Archives

We are a worldwide library cooperative, owned, governed and sustained by members since 1967. Our public purpose is a statement of commitment to each other—that we will work together to improve access to the information held in libraries around the globe, and find ways to reduce costs for libraries through collaboration.