• English

Partner frequently asked questions

How does the eSerials Holdings service work?

After a library orders the service, we contact you to begin the process of receiving their electronic serials holdings data. Once the process begins, we work with you to automatically set and maintain holdings in WorldCat for the library’s electronic serials collection each month, and make a report of that activity available to them on our secure Product Services Web site. This collaboration allows libraries to efficiently contribute their electronic serials collection holdings to WorldCat through you and ensure that these holdings are current and accurate.

Here’s a more detailed explanation of how the service works: The OCLC Openly Informatics knowledge base, a 1.2 million-record database of linking metadata for electronic resources, identifies electronic serials records in WorldCat and keeps the list up to date. Each month, the eSerials Holdings service sets holdings against these existing WorldCat records representing electronic serials based on lists received from you.

Does the service set holdings for a library’s entire collection?

The service sets holdings against ISSN-based resources for which we have a record in WorldCat. We don’t set holdings for non-ISSN based resources in WorldCat. We’re dedicated to setting holdings only for those items that we can definitively identify and match to a MARC record within WorldCat. For this to happen effectively, the ISSN is a critical match point. We’re committed to expanding the capabilities of the service to include more records and titles not already represented in WorldCat; therefore, we’re planning to add records to WorldCat that represent the non-ISSN based resources identified by our knowledge base.

Does OCLC use the single-record or multi-record approach when setting holdings?

OCLC is using the multi-record approach—we don't set holdings for the electronic serials against records representing print manifestations; rather we set holdings for electronic serials only on records representing the electronic manifestation. This makes ongoing maintenance much more efficient.

Can a library get MARC records for its electronic serials?

Not at this time. We expect to add the MARC record update service in a future version of the service.

How do we format and submit the data files to OCLC?

Do you accept ONIX SOH and the Google Scholar format?

Yes, we accept both formats.

See the XML Specification for Google Scholar format.

[Please note: only the and elements are required.]

For more information, see Google Scholar Support for Libraries

Who should I contact if we’re interested in partnering with OCLC?

Please contact Linda Gabel, OCLC Product Manager at 1-800-848-5878, ext. 6374.

Note: OCLC uses the multi-record approach when setting holdings, we don't set holdings against records representing print manifestations; rather, we set holdings for electronic serials only on records representing the electronic manifestation. OCLC receives monthly holdings files for ISSN-based resources from its partners, and in some cases, directly from libraries. OCLC then uses this data to set holdings against more than 27,000 MARC bibliographic records in WorldCat each month. We add and delete library holdings symbols on these records monthly depending on the data sent to us.

We are a worldwide library cooperative, owned, governed and sustained by members since 1967. Our public purpose is a statement of commitment to each other—that we will work together to improve access to the information held in libraries around the globe, and find ways to reduce costs for libraries through collaboration. Learn more »