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351  Organization and Arrangement of Materials (R)

Input Standards

Required if applicable/Optional
1st Indicator  Undefined
blank character  Undefined
2nd Indicator  Undefined
blank character  Undefined
Subfields (R=Repeatable  NR=Nonrepeatable) Input Standards
‡a Organization (R) Required if applicable/Required if applicable
‡b Arrangement  (R) Required if applicable/Required if applicable
‡c Hierarchical level (NR) Optional/Optional
‡3 Materials specified (NR) Optional/Optional


Definition

Information about the organization and arrangement of a collection of items. For instance, for computer files, the file structure and sort sequence; for visual materials, the arrangement of the collection.

1st Indicator

 Undefined. The 1st indicator position is undefined and contains a blank (blank character ).
blank character Undefined

2nd Indicator

 Undefined. The 2nd indicator position is undefined and contains a blank (blank character ).
blank character Undefined

Subfields
‡a Organization The manner in which the items have been subdivided into smaller units (e.g., as record groups divided into series and series into subseries). Use also for individual series titles.
351 ‡c Series; ‡a Organized into five subseries; ‡b Arranged by form of material.
351 ‡3 Diaries and notebooks ‡a Organized into four series: I. Youth, 1846-1852. II Early Career, 1853-1865. III. Political Life, 1866-1895. IV. Retirement, 1896-1903; ‡b Chronological arrangement.
351 ‡3 Records ‡a Organized into four subgroups; ‡b Arranged by office of origin.
351 ‡3 Permits for fishery operations 1914-24 ‡c Subseries; ‡b Alphabetical by state then by year of renewal and within year by permit number.
COM

Use for information about the file structure. When the organization is dependent on the software of a particular database management system, the name of the software or the system is given.

351 SPSS system file.
351 System 2000.
‡b Arrangement Terms used to describe the pattern of arrangement of materials within a unit, such as alphabetical, chronological, by country, by office of origin, etc.
351 Fixed-length, nonhierarchical; ‡b Month by carrier code and flight number.
351 Rectangular; ‡b Enumeration district and block group tract within county within state.
351 Hierarchical; ‡b Geographic area or cruise number.
351 ‡b Includes general records, 1898-1945 (922 ft.); other records relating to the Philippine Islands, 1897-1938 (47 ft.); library records, 1868-1945 (685 ft.); miscellaneous records, 1898-1937 (49 ft.); and audiovisual records, 1898-1939 (14,570 items).
COM

Use for information about the sort sequence.

351 ‡b Alphabetical by surname.
‡c Hierarchical level The hierarchical position of the items relative to each other with the same provenance (e.g., group, subgroup, packaging unit, folder or item).
351 ‡c Series; ‡a Organized into five subseries; ‡b Arranged by form of material.
351 ‡c Series; ‡b Alphabetical by sitter.
‡3 Materials specified Distinguishes a subset of the described materials. Determine placement according to use.
351 ‡3 Thirty-one units of original materials ‡b Numbered series, kept in the order in which they arrived.

Printing

 Field 351 does not print.

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